Supervision of fit-out works for the new Frontex premises in Brussels

This opportunity involves a planned procurement tender by the European Border and Coast Guard Agency, known as Frontex. It seeks suppliers for supervision and consultancy services during the delivery phase of fit-out works for their new premises in Brussels. The tender is identified as FRONTEX/2025/LVP/0042-EXA and is classified as a low to middle value service contract, with no specific total value mentioned. The contract duration is set for six months.

Eligible applicants include large enterprises, SMEs, and firms specializing in architectural or engineering services, although the data indicates a preference for larger organizations due to the complexity of the work. Applications will be accepted through an electronic submission process on the Funding and Tenders Portal, with expressions of interest open from September 18, 2025, until the deadline on October 4, 2025. The launch date for the actual tender is expected to be October 6, 2025.

The primary focus of this procurement is related to construction supervision services as indicated by the CPV code 71520000. This represents a specific need for expertise in overseeing and consulting on construction projects to ensure quality control during the fit-out process. While geographic eligibility is likely to be primarily restricted to entities from EU member states, it is also expected that organizations from EEA states may be eligible.

The procurement does not require co-funding and will follow a negotiated procedure format. Interested parties are encouraged to prepare for the upcoming tender based on this early notification, which does not constitute an official call for tenders. A question and answer section is available for potential bidders to seek clarifications about the tender process.

In summary, interested entities should prepare for a procurement opportunity to provide essential supervision and consultancy services for Frontex's new Brussels premises, aligning with the set timelines and procedures for expression of interest.

This is a pre-information notice, announcing the European Border and Coast Guard Agency (FRONTEX)'s intention to publish a future negotiated procedure for a low or middle value contract. This is not a call for tenders.

The procedure identifier is FRONTEX/2025/LVP/0042-EXA.

The title of the planned call for tenders is "Supervision of fit-out works for the new Frontex premises in Brussels".

The subject of this tender procedure is the provision of supervision and consultancy services during the delivery phase of the fit-out works agreed under the Building Contract for the new Frontex premises in Brussels. The details of the services requirements will be described in the Terms of Reference.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX).

The main classification (CPV) code is 71520000, which refers to Construction supervision services.

The nature of the contract is for services.

The maximum contract duration is 6 months.

There is no framework agreement.

The start date for expression of interest is 2025-09-18 Europe/Brussels.

The deadline for expression of interest is 04/10/2025 05:59 Europe/Warsaw.

The indicative date of launch of the negotiated procedure is 2025-10-06 Europe/Warsaw.

The method of expression of interest is electronic.

To express interest, use the "Express interest" link.

Submissions must be sent exclusively at the address for submission given.

A question and answer section is available where interested parties can log in to create questions, view public Q&As, FAQs, and download Q&As in xls format.

One frequently asked question is: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?". The answer is that references with ‘ExA’ are not calls for tenders but announcements of the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This answer was published on 03/10/2024 at 17:32.

In summary, this is a pre-information notice from FRONTEX regarding a future tender for supervision and consultancy services for the fit-out works of their new premises in Brussels. The actual call for tenders is planned to be launched in the future, and this notice serves to inform potential bidders about the upcoming opportunity and the possibility to express their interest. The contract will be of low or middle value and awarded through a negotiated procedure. The notice provides key dates, such as the start and deadline for expressing interest, and the indicative launch date of the negotiated procedure. Interested parties should monitor the provided channels for further updates and the actual call for tenders.

Eligible Applicant Types: The opportunity details do not explicitly specify eligible applicant types. However, given the nature of the contract (supervision and consultancy services), it is likely that eligible applicants would include companies, firms, or organizations with expertise in construction supervision, consultancy, and related services. This could include SMEs, large enterprises, or potentially research institutes with relevant expertise.

Funding Type: This is a planned negotiated procedure for a middle/low value contract, which implies a procurement or service contract. The selected applicant will be contracted to provide services.

Consortium Requirement: The opportunity details do not explicitly state whether a single applicant or a consortium is required. It is possible that either a single applicant or a consortium could be eligible, depending on the specific requirements outlined in the Terms of Reference, which are not yet available.

Beneficiary Scope (Geographic Eligibility): The opportunity details do not explicitly specify geographic eligibility. However, since the contracting authority is the European Border and Coast Guard Agency (FRONTEX) and the location of the works is in Brussels, it is highly likely that the geographic eligibility includes at least EU member states. It is possible that EEA countries or other countries may also be eligible, but this is not explicitly stated.

Target Sector: The target sector is construction supervision services. Specifically, it relates to the supervision and consultancy services during the delivery phase of fit-out works for the new Frontex premises. The CPV code provided (71520000) confirms this.

Mentioned Countries: Belgium (Brussels is mentioned as the location of the Frontex premises).

Project Stage: The project is in the delivery phase of fit-out works, so the expected maturity is implementation or execution. The services required are for supervision and consultancy during this phase.

Funding Amount: The opportunity is described as a "middle/low value contract," but the estimated total value is not specified. Therefore, the funding range is variable.

Application Type: The application type is a planned negotiated procedure. This means that after the expression of interest, the contracting authority will likely invite a select number of candidates to submit a full proposal.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, according to the terms of the contract.

Application Stages: The application process appears to involve at least two stages: an expression of interest and a subsequent negotiated procedure. It is possible that there may be further stages within the negotiated procedure itself.

Success Rates: The success rates are not specified in the provided information. Since this is a negotiated procedure, the success rate will depend on the number of candidates invited to participate in the negotiation and the quality of their proposals.

Co-funding Requirement: The opportunity details do not explicitly state whether co-funding is required. It is likely that co-funding is not required, as this is a procurement contract where the contracting authority pays for the services provided.

Summary: This opportunity is a pre-announcement for a future negotiated procurement procedure by the European Border and Coast Guard Agency (FRONTEX). The contract involves providing supervision and consultancy services during the fit-out phase of Frontex's new premises in Brussels. The procedure is classified as a low or middle value contract. Interested parties are invited to express their interest electronically, with a deadline of October 4, 2025. The actual call for tenders is expected to be launched around October 6, 2025. This announcement serves as an early notification for potential bidders to prepare for the upcoming tender. The selected contractor will be responsible for ensuring the quality and proper execution of the fit-out works.