Administrative support services to EUSPA

This opportunity is an invitation to tender issued by the European Union Agency for the Space Programme (EUSPA) for the provision of administrative support services, identified as EUSPA/PRG/2026/OP/0003. The total estimated value of the tender is €16,700,000, split into two distinct lots: Lot 1 for unclassified administrative support services valued at €11,000,000, and Lot 2 for security-related administrative support services valued at €5,700,000. The aim is to establish a framework agreement allowing for the selection of a maximum of two contractors per lot to ensure continuity of services across EUSPA's operational sites in Prague, Czech Republic; Saint-Germain-en-Laye/Paris and Toulouse, France; and Madrid, Spain.

The nature of this procurement is a public tender, classified under the CPV code 75120000 for administrative support services. It's framed as an open procedure, requiring electronic submission of proposals by March 16, 2026, with a public opening on March 17, 2026. The application process places a significant emphasis on a mixed evaluation of proposals—60% on quality and 40% on price.

Both single entities and consortia can apply. If forming a consortium, a power of attorney template must be included. There are no specific geographic restrictions mentioned, but it’s implied the tenders are likely limited to entities operating within EU member states or EEA countries. However, services will specifically need to be executed at designated EUSPA sites.

Successful contractors will receive financial compensation for services rendered over a contract duration of 48 months, with the service procurement structured as a framework contract that does not reopen competition for secondary contracts.

Another noteworthy aspect is that applicants are required to submit a Participant Identification Code (PIC) as part of the electronic submission process. The maximum submission size is specified to be 50 MB with a limit on the number of attachments. Prospective bidders must be diligent in reviewing provided documentation and adhering to submission requirements to ensure compliance.

In summary, this tender presents a substantial opportunity for businesses specializing in administrative services, requiring capabilities in both unclassified and security-related support within the framework of EU procurement practices. Interested parties must navigate the electronic submission process by mid-March 2026 while meeting stipulated tender specifications and evaluation criteria.

This is an invitation to tender for administrative support services to the European Union Agency for the Space Programme (EUSPA). The procedure identifier is EUSPA/PRG/2026/OP/0003. It is an open procedure, and submissions must be electronic. The estimated total value of the tender is 16,700,000 EUR. The TED publication date is 27/01/2026. The lead contracting authority is the European Union Agency for the Space Programme. The main classification (CPV) code is 75120000, which stands for administrative services of agencies.

The tender is divided into two lots:

Lot 1: Unclassified administrative support services to all EUSPA sites. The estimated value for this lot is 11,000,000 EUR. The description states that the general aim of the contract is to procure the provision of in-house unclassified administrative support services at EUSPA’s Headquarters in Prague, Czech Republic, and EUSPA's sites in Saint-Germain-en-Laye/Paris/ France, Toulouse/ France, and Madrid/ Spain. The objective is to establish Framework Contracts in cascade with a maximum of two contractors that will ensure continuous availability of the services during contract implementation and the existence of a back-up solution. The framework service contracts will be implemented through specific contracts. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

Lot 2: Security-related administrative support services to all EUSPA sites. The estimated value for this lot is 5,700,000 EUR. The description states that the general aim of the contract is to procure the provision of in-house classified administrative support services at EUSPA’s Headquarters in Prague, Czech Republic, and EUSPA's sites in Saint-Germain-en-Laye/Paris/ France, Toulouse/ France, and Madrid/ Spain. The objective is to establish Framework Contracts in cascade with a maximum of two contractors that will ensure continuous availability of the services during contract implementation and the existence of a back-up solution. The framework service contracts will be implemented through specific contracts. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones for both lots include a TED publication date of 27/01/2026, a date and time of public opening on 17/03/2026 at 11:00 Europe/Prague, and a deadline for receipt of tenders on 16/03/2026 at 17:00 Europe/Prague. The contracting authority is not bound to reply to questions submitted after 07/03/2026 at 05:59 Europe/Prague.

The available documents include:

Invitation to Tender admin support-signed-tsInvitation letter, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.C - Template Power of Attorney for Consortia, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.A - Template Identification Sheet of the Tenderer, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.D.2 - Template Non-Subcontractor Letter of Intent, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.D.1 - Template Subcontractor Letter of Intent, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.I - Template Statement of Compliance, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.H - Template Statistical Reporting, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.J - Criteria for assessment of participating conditions Part 1, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.G - Template Non-Disclosure Undertaking (Re-Inforced), tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.
Annex I.J - Criteria for assessment of participating conditions Part 2, tender specifications - adm. part, published on 27/01/2026, applicable to all lots, Version 1, with no translations available.

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

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In summary, this tender opportunity is for the provision of administrative support services, both unclassified and classified, to the European Union Agency for the Space Programme (EUSPA) across its various sites. The tender is divided into two lots, one for unclassified services and one for security-related services. The aim is to establish framework contracts with a maximum of two contractors per lot to ensure continuous service availability. The total estimated value is 16.7 million EUR, and the deadline for submitting tenders is March 16, 2026. The tender process is electronic, and potential applicants should carefully review all provided documents and FAQs to ensure compliance with the submission requirements. A key requirement is obtaining a Participant Identification Code (PIC). The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, firms, and other organizations capable of providing administrative support services. This could include SMEs, large enterprises, and potentially non-profit organizations with relevant expertise.

Funding Type: Procurement. This is an invitation to tender, indicating a procurement process where the contracting authority (EUSPA) is seeking to purchase services.

Consortium Requirement: The tender specifications mention "Power of Attorney for Consortia," suggesting that consortia are eligible to apply. However, single applicants are also likely eligible, as the objective is to establish Framework Contracts with maximum 2 Contractors per lot. Therefore, both single applicants and consortia are possible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is highly likely that applicants from the EU and potentially EEA countries are eligible. The services are to be provided at EUSPA headquarters in Prague (Czech Republic) and EUSPA sites in France (Saint-Germain-en-Laye/Paris, Toulouse) and Spain (Madrid), suggesting that companies operating in these countries or capable of providing services in these locations are particularly relevant.

Target Sector: The target sector is administrative services. Specifically, the tender targets the provision of in-house unclassified and classified administrative support services.

Mentioned Countries: Czech Republic, France, Spain.

Project Stage: The project stage is operational. The tender is for the provision of ongoing administrative support services, not for research, development, or demonstration.

Funding Amount: The estimated total value of the tender is 16,700,000 EUR. Lot 1 (Unclassified administrative support services) has an estimated value of 11,000,000 EUR, and Lot 2 (Security-related administrative support services) has an estimated value of 5,700,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure."

Nature of Support: Beneficiaries will receive money in exchange for providing administrative support services. This is a service contract.

Application Stages: The number of application stages is not explicitly stated, but it is likely to involve at least two stages: submission of the tender and potential negotiation or clarification. The tender documents and evaluation criteria will provide more details on the specific stages.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text.

Summary:

This is an invitation to tender (EUSPA/PRG/2026/OP/0003) issued by the European Union Agency for the Space Programme (EUSPA) for the provision of administrative support services at EUSPA's headquarters in Prague and its sites in Saint-Germain-en-Laye/Paris, Toulouse, and Madrid. The tender is divided into two lots: Lot 1 for unclassified administrative support services (estimated value 11,000,000 EUR) and Lot 2 for security-related (classified) administrative support services (estimated value 5,700,000 EUR), with a total estimated value of 16,700,000 EUR. The aim is to establish Framework Contracts in cascade with a maximum of two contractors per lot to ensure continuous service availability and a backup solution. The framework contracts will be implemented through specific contracts. The procedure is an open call, and submissions must be electronic. The deadline for receipt of tenders is 16/03/2026 at 17:00 Europe/Prague. The contract duration is 48 months. The award method is based on the best price-quality ratio. Tenderers must submit their tenders electronically, and a Participant Identification Code (PIC) is mandatory. The system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality. The maximum attachment size is 50 MB, and the maximum number of attachments per submission is 200.