Services de Energy Manager pour les institutions européennes

The European Commission's Office for Infrastructure and Logistics in Luxembourg has issued a call for tenders (EC-OIL/2025/OP/0010) aimed at procuring energy management services for European institutions based in Luxembourg. This is an open procedure for service procurement lasting a maximum of 48 months, which can be awarded based on the lowest price offered.

Eligible applicants include large enterprises and consulting firms with expertise in energy management; small and medium-sized enterprises are excluded from this tender. The primary service focus is on optimizing electricity purchasing strategies for institutional facilities.

Submissions must be made electronically, with a deadline set for February 25, 2026. Questions regarding the tender will not be answered after February 17, 2026. Public opening of tenders will occur on February 26, 2026. A framework agreement will be utilized for contracting, which allows flexibility in service delivery.

Bidders should be financially stable, have substantial experience in institutional energy procurement, and have the capacity to manage multiple contracts simultaneously. The contract value is not explicitly stated but is estimated to be in the mid to large range, likely between €200,000 to €1 million or more.

Before applying, all bidders must register for a Participant Identification Code (PIC), essential for tender participation. The eSubmission system supports various document formats and uses encryption for maintaining order confidentiality and integrity.

This procurement opportunity represents a significant contract to enhance the efficiency and cost-effectiveness of energy management services within European institutions in Luxembourg.

The European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg (OIL), has issued a call for tenders EC-OIL/2025/OP/0010 for energy management services for European institutions in Luxembourg. The TED reference for this tender is 9/2026 26595-2026. The tender was published on 14/01/2026.

The procedure type is an open procedure, and submissions must be made electronically. The contract's nature is for services, with a maximum duration of 48 months. The award method will be based on the lowest price. A framework agreement, without reopening of competition, will be used.

Key milestones include:
TED publication date: 14/01/2026
Date and time of public opening: 26/02/2026 10:00 Europe/Luxembourg
Deadline for receipt of tenders: 25/02/2026 16:00 Europe/Luxembourg
Deadline for questions: Contracting authority is not bound to reply to questions submitted after 17/02/2026 06:00 Europe/Luxembourg

The main classification according to CPV is 71314200 - Energy-management services.

The following documents are available for download:
FR01 Inv au Soumissionaire-OIL2025OP0010 Invitation letter, published on 14/01/2026, Version 1, No translations available
FR02 Ch Ch P 1 Clauses Adm Tender specifications - adm. part, published on 14/01/2026, Version 1, No translations available
FR02 SA1 - Liste Docs Other invitation to tender document, published on 14/01/2026, Version 1, No translations available
FR02 SA2 form OF Financial offer form, published on 14/01/2026, Version 1, No translations available
FR03 Ch Ch P 2 Spec techniques Tender specifications, published on 14/01/2026, Version 1, No translations available
FR03 ST1 - liste bâtiments et contrats Tender specifications, published on 14/01/2026, Version 1, No translations available
FR04 Projet de CC Draft contract, published on 14/01/2026, Version 1, No translations available
FR04a Projet Appendix 2 Security requir Draft contract annex, published on 14/01/2026, Version 1, No translations available
FR04a Projet Appendix 3 Security baseline Draft contract annex, published on 14/01/2026, Version 1, No translations available
FR04b Projet Annexe III Mod BC CS Draft contract annex, published on 14/01/2026, Version 1, No translations available

Submissions must be sent exclusively at the address for submission provided. The submission method is electronic.

Frequently Asked Questions (FAQ)
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40
Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36
How should I name attachments in eSubmision?
Name the attachments for your tender draft following the System Requirements. Attachment names must adhere to the following conditions. Published on 03/10/2024 16:39
Can I submit a video in eSbmission? Which formats are supported?
Check the System Requirements of eSubmission. Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For requests. Published on 03/10/2024 16:36
How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 16:35
Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 16:07
How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55
Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Commission for energy management services to optimize the purchase of electrical energy for European institutions located in Luxembourg. The tender is an open procedure, meaning any eligible organization can apply. The contract will be awarded based on the lowest price offered, and the selected contractor will provide services for a maximum of 48 months under a framework agreement. Interested parties must submit their tenders electronically by 25/02/2026, following the guidelines and requirements detailed in the tender documents. A Participant Identification Code (PIC) is mandatory for tenderers. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that this is a call for tenders for energy management services, it is likely that eligible applicants would include companies, firms, or organizations with expertise in energy management. This could include SMEs, large enterprises, consulting firms, or other entities capable of providing the required services.

Funding Type: The funding type is procurement, specifically a service contract. The call is for "Services de Energy Manager," indicating that the selected tenderer will be providing services in exchange for payment.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The description mentions that the energy manager services are needed for European institutions in Luxembourg. While the location of the service is Luxembourg, the geographic eligibility of the applicants is not explicitly stated. Given that it is an EU tender, it is likely open to entities from EU member states, and possibly EEA countries or other countries with agreements with the EU.

Target Sector: The target sector is energy, specifically energy management services. The main classification (CPV) code provided is 71314200, which corresponds to energy-management services.

Mentioned Countries: Luxembourg is explicitly mentioned as the location where the services are required.

Project Stage: The project stage is operational. The tender is for the provision of energy management services, implying that the institutions already have a strategy in place and are looking for a service provider to implement it.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, as indicated by the "Open procedure" designation.

Nature of Support: The beneficiaries will receive money in exchange for providing energy management services. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: The number of application stages is not explicitly stated, but based on the documentation provided, it is likely a multi-stage process involving submission of administrative documents, technical specifications, and a financial offer.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders (EC-OIL/2025/OP/0010) issued by the European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg (OIL). The purpose of the tender is to procure the services of an energy manager to optimize the purchase of electrical energy for European institutions located in Luxembourg, in accordance with their energy procurement strategy. This is an open procedure, meaning any eligible entity can submit a tender. The contract duration is a maximum of 48 months, and the award method is based on the lowest price. The submission method is electronic, and the deadline for receipt of tenders is February 25, 2026, at 16:00 Europe/Luxembourg time. The contracting authority will not answer questions submitted after February 17, 2026, at 06:00 Europe/Luxembourg time. The tender documents include an invitation letter, administrative clauses, technical specifications, a financial offer form, a draft contract, and annexes related to security requirements. Tenderers must register for a PIC (Participant Identification Code) to participate. The eSubmission system supports various file types and has specific requirements for naming attachments, with a maximum file size of 50 MB per attachment and a limit of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information.