Dynamic Purchasing System (DPS) for IT SERVICES RELATED TO APPLICATION DEVELOPMENT AND MAINTENANCE

This document describes a procurement opportunity under a Dynamic Purchasing System (DPS) established by the European Union Agency for the Operational Management of Large-Scale IT Systems (eu-LISA) for IT services related to application development and maintenance. The total estimated value of this procurement is €600 million, with a duration of 48 months, and the deadline for submission of participation requests is October 20, 2031.

Eligible participants include both individual companies and consortia capable of providing IT services. However, the small and medium-sized enterprise (SME) suitability indicator is set to false, which suggests that larger providers may be favored for this contract. The funding type for this opportunity is a services contract rather than a grant, meaning that companies will be compensated for the services they provide.

The procurement process will involve an initial qualification stage where applicants demonstrate their qualifications followed by mini-competitions for specific contracts. Award criteria for selecting contractors will focus on both quality and price. The application process allows for continuous engagement, indicating that new suppliers can be admitted to the DPS until the closing date in 2031.

No specific countries are mentioned in the requirements, but it is implied that eligible applicants are likely to come from EU member states or nations with existing agreements under EU procurement directives. The nature of the contracts awarded will cover various aspects of IT services including software development, IT consulting, and system integration.

Submissions must be made electronically, adhering to specific file size limits and attachment requirements. A Personal Identification Code (PIC) is required for participation. The electronic submission platform supports all 24 official EU languages and incorporates security measures such as document encryption.

Overall, the DPS provides a flexible yet structured system for IT service providers to compete for contracts over the next several years, reinforcing the EU's commitment to a competitive and transparent procurement process.

This is a call for tenders for a Dynamic Purchasing System (DPS) for IT services related to application development and maintenance. The procedure identifier is LISA/2025/DPS/0008. The submission method is electronic, and the call is currently open for submission.

The description of the call is a Dynamic Purchasing System (DPS) for application development and maintenance services. The procedure type is a dynamic purchasing system. The estimated total value is 600,000,000 EUR.

The TED publication date is 21/10/2025. The lead contracting authority is the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom. The main classification (CPV) code is 72000000, which refers to IT services: consulting, software development, Internet and support. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition.

The deadline for receipt of requests to participate is 20/10/2031 09:00 Europe/Tallinn.

Submissions must be sent exclusively at the address for submission provided. The submission method is electronic, and the address for submission can be accessed through the provided link.

Here are some frequently asked questions (FAQ) and answers related to the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest information. Published on 17/10/2024 21:36

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The . Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this opportunity is a call for tenders to establish a Dynamic Purchasing System (DPS) for application development and maintenance IT services. The European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom is seeking qualified vendors to join this DPS. The estimated total value of the DPS is 600 million EUR. The deadline to apply for this DPS is October 20, 2031. Submissions must be made electronically. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses UTF-8 character encoding. The system encrypts all uploaded documents. The maximum file size for attachments is 50 MB, and the maximum number of attachments per submission is 200.

Eligible Applicant Types: The provided text does not explicitly list eligible applicant types. However, it mentions the necessity of a Personal Identification Code (PIC) for participation, suggesting that the opportunity is open to organizations, including those participating as a sole candidate/tenderer or as part of a consortium. This implies eligibility for various entities such as companies (including SMEs and large enterprises), research institutions, and other organizations capable of providing IT services.

Funding Type: The funding type is procurement, specifically a Dynamic Purchasing System (DPS). This is indicated by the description "Dynamic Purchasing System (DPS) for application development and maintenance services" and the procedure type being a "Dynamic purchasing system." The nature of the contract is "services".

Consortium Requirement: The text indicates that both single applicants and consortia are eligible. The FAQ mentions that a PIC is mandatory whether participating as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define geographic eligibility. However, given that it is an EU funding opportunity managed through the EU Funding & Tenders Portal, it is highly likely that the beneficiary scope includes EU member states. The lead contracting authority is the "European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice," further suggesting an EU-centric scope. The deadline is given in Europe/Tallinn time.

Target Sector: The target sector is Information Technology (IT). Specifically, it focuses on "IT services related to application development and maintenance." The main classification (CPV) code provided, 72000000, also confirms this, as it refers to "IT services: consulting, software development, Internet and support."

Mentioned Countries: The text mentions Europe/Tallinn as the timezone for the deadline.

Project Stage: The project stage is likely focused on development and maintenance, as the call is for a Dynamic Purchasing System for "application development and maintenance services." This suggests that the projects would be in the development, validation, demonstration, commercialization, or scale-up stages, rather than basic research or idea generation.

Funding Amount: The estimated total value of the Dynamic Purchasing System is 600,000,000 EUR. This represents the total potential value of all contracts awarded under the DPS over its lifetime, not the funding amount for individual projects.

Application Type: The application type is an open call, as indicated by "Open For Submission." It is part of a Dynamic Purchasing System (DPS), which is an electronic system used for commonly used purchases.

Nature of Support: The beneficiaries will receive money in exchange for services. The nature of the contract is "services".

Application Stages: The text does not explicitly detail the number of application stages. However, given that it is a Dynamic Purchasing System, there is likely an initial qualification stage to enter the DPS, followed by subsequent tendering processes for specific contracts within the DPS. Therefore, there are likely multiple stages.

Success Rates: The text does not provide information on success rates.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This opportunity is a call for tenders to establish a Dynamic Purchasing System (DPS) for IT services related to application development and maintenance. The European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice is the lead contracting authority. The estimated total value of the DPS is 600 million EUR. The deadline for receipt of requests to participate is October 20, 2031. Submissions must be electronic. The call is open to both single applicants and consortia. A Personal Identification Code (PIC) is mandatory for participation. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The system supports 24 official EU languages and uses encryption to ensure data integrity and confidentiality. The maximum attachment size for submissions is 50 MB, and up to 200 files can be uploaded. This DPS aims to create a pool of qualified IT service providers who can then be invited to bid on specific projects related to application development and maintenance over the next several years.