Framework contract for the provision of audiovisual, multimedia and IT equipment, software and associated services (Lot 1), and for the design, engine...

This document outlines a significant procurement opportunity from the European Parliament, specifically from the Directorate-General for Communication. The contract is for a framework incorporating two distinct lots focused on providing audiovisual, multimedia, and IT equipment, as well as associated services. The total estimated value of the procurement opportunity is €20 million, divided as follows: Lot 1, which covers the supply of audiovisual and multimedia equipment along with IT-related services, has a value of €15 million; Lot 2, focusing on integration, cabling, design, and engineering services for audiovisual projects, is valued at €5 million. The procedure is classified as open, meaning any interested economic operator can submit a tender, and applications must be made electronically. The deadline for submitting tenders is set for March 2, 2026, at 17:00 Brussels time, with a public opening of the tenders taking place on March 3, 2026, at 10:00. This procurement is characterized by its high financial thresholds, thus it is explicitly stated that small and medium-sized enterprises (SMEs) are not particularly suitable for this call due to the technical complexity and scope involved. Eligible applicants for this tender include economic operators of all sizes, although the framework indicates that participating opportunities allow for single submissions or the formation of consortia, and subcontractor involvement is permitted. A Participant Identification Code (PIC) is required for all submissions. The selection process will be based on a best price-quality ratio, with specific evaluation criteria that differ between the two lots: for Lot 1, quality will contribute 40% to the score while price accounts for 60%; for Lot 2, quality is weighted at 60% and price at 40%. All interested parties are encouraged to carefully review the detailed tender specifications and adhere closely to the submission guidelines outlined in the associated documentation. Overall, this tender opportunity aims to establish a long-term framework contract to fulfill the audio-visual and IT needs of the European Parliament, reflecting its ongoing commitment to enhancing communication technologies within its operations.

This is a call for tenders, reference number EP-COMM/2025/OP/0042, published on 22/12/2025. The procedure is an open procedure and submissions must be sent electronically. The call is open for submission.

The purpose of this invitation to tender is the provision of audiovisual, multimedia and IT equipment, software and associated services (Lot 1), and for the design, engineering, integration and cabling of audiovisual projects (Lot 2).

Lot 1 involves the supply of audiovisual, multimedia, IT equipment and software as well as accessories, consumables and tools which are necessary for the development of new technical solutions for audiovisual, multimedia and IT installations. This may include the associated specialist services for developing, installing, programming and commissioning the technical solution, equipment or software. Training and other after-sales services on the delivered technical solution, equipment or software can also be part of the requested services. In this lot, the value of the supplies is greater than that of the services covered by the contract. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is best price-quality ratio. The estimated value is €15000000. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. This is a framework agreement without reopening of competition. Main classification (CPV) is 32000000 Radio, television, communication, telecommunication and related equipment. Additional classification (CPV) includes 51000000 Installation services (except software), 32200000 Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television, 32210000 Broadcasting equipment, 32220000 Television transmission apparatus without reception apparatus, 32230000 Radio transmission apparatus with reception apparatus.

Lot 2 concerns the integration, cabling of audiovisual, multimedia and IT equipment in the existing installations or in new audiovisual projects. This may include the design and engineering of the integration project as well as the supply and installation of cabling, connectors, tooling, patches, panels, cableways, racks, cabinets, flight cases, desks, or other technical furniture and accessories to guarantee the proper physical installation and integration of the equipment. Supervision of the implementation works and producing and/or updating of installation drawings can be part of the requested services. In this lot, the value of the services is greater than that of the supplies covered by the contract. The nature of the contract is services. The maximum contract duration is 48 months. The award method is best price-quality ratio. The estimated value is €5000000. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. This is a framework agreement without reopening of competition. Main classification (CPV) is 51000000 Installation services (except software). Additional classification (CPV) includes 32000000 Radio, television, communication, telecommunication and related equipment, 32200000 Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television, 32210000 Broadcasting equipment, 32220000 Television transmission apparatus without reception apparatus, 32230000 Radio transmission apparatus with reception apparatus.

The estimated total value for both lots is €20000000.

The TED publication date is 22/12/2025. The date and time of public opening is 03/03/2026 10:00 Europe/Brussels. The deadline for receipt of tenders is 02/03/2026 17:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 17/02/2026 07:00 Europe/Brussels.

The following documents are available for download:

EN01. Invitation letter and conditions for submitting a tender (Invitation letter, published on 22/12/2025, All lots, Version 1, No translations available)

EN02. TENDER SPECIFICATIONS (Tender specifications, published on 22/12/2025, All lots, Version 1, No translations available)

EN03. Annex 1 TECHNICAL SPECIFICATIONS Lot 1 & Lot 2 and annexes (Technical specifications, published on 22/12/2025, All lots, Version 1, No translations available)

EN04. Annex 2 The European Parliament's environmental policy (Tender specifications - adm. part, published on 22/12/2025, All lots, Version 1, No translations available)

EN05. Annex 3 Declaration on the tenderer s honour (Declaration on honour (tender), published on 22/12/2025, All lots, Version 1, No translations available)

EN06. Annex 4.1 Financial identification form (Tender specifications - adm. part, published on 22/12/2025, All lots, Version 1, No translations available)

EN07. Annex 4.2 EP Instructions FIF (Tender specifications - adm. part, published on 22/12/2025, All lots, Version 1, No translations available)

EN08. Annex 5 Information sheet concerning groups of economic operators (Tender specifications - adm. part, published on 22/12/2025, All lots, Version 1, No translations available)

EN09. Annex 6 Declaration concerning subcontractors (Tender specifications - adm. part, published on 22/12/2025, All lots, Version 1, No translations available)

EN10. Annex 7 Financial data sheet (Tender specifications - adm. part, published on 22/12/2025, All lots, Version 1, No translations available)

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows... (Published on 13/02/2025 21:52)

Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link... (Published on 13/02/2025 21:52)

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u... (Published on 13/02/2025 21:50)

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... (Published on 17/10/2024 21:40)

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa... (Published on 17/10/2024 21:36)

How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ... (Published on 03/10/2024 17:39)

Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: (Published on 03/10/2024 17:37)

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ... (Published on 03/10/2024 17:37)

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i... (Published on 03/10/2024 17:36)

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req... (Published on 03/10/2024 17:36)

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking... (Published on 03/10/2024 17:35)

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread... (Published on 23/04/2024 18:14)

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... (Published on 23/04/2024 17:07)

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. (Published on 01/04/2024 20:56)

Which is the character set encoding in the system? The character set encoding is UTF-8. (Published on 23/02/2024 00:58)

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. (Published on 23/02/2024 00:57)

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... (Published on 22/02/2024 00:55)

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. (Published on 24/03/2023 22:32)

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. (Published on 03/08/2021 23:07)

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... (Published on 03/08/2021 23:05)

In summary, this tender opportunity from the European Parliament seeks to establish framework contracts for two lots. Lot 1 focuses on the supply of audiovisual, multimedia, and IT equipment and software, including associated services like installation and training. Lot 2 is centered around the design, engineering, integration, and cabling of audiovisual projects. The total estimated value is €20 million, with €15 million allocated to Lot 1 and €5 million to Lot 2. The contracts are framework agreements without reopening of competition, meaning that once awarded, specific tasks will be assigned directly to the selected contractors. The deadline for submitting tenders is March 2, 2026. Interested parties should carefully review the tender specifications and technical annexes for detailed requirements and submission procedures. The eSubmission system is used for electronic submissions, and tenderers must adhere to the system's technical requirements, including file size limits and naming conventions. A PIC (Personal Identification Code) is mandatory for participation.

Eligible Applicant Types:The opportunity is open to economic operators, including groups of economic operators and subcontractors. The specific types of eligible applicants are not explicitly defined beyond this, but the documentation includes an "Information sheet concerning groups of economic operators" and a "Declaration concerning subcontractors," suggesting that a variety of organizations can apply, either individually or as part of a consortium. A Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Funding Type:This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract. The tender is for a framework agreement, without reopening of competition.

Consortium Requirement:Both single applicants and consortia are eligible. The documentation includes specific forms and information sheets for groups of economic operators, indicating that consortia are welcome.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated, but given that it is a European Parliament tender, it is likely open to entities within the EU and potentially EEA, and possibly other countries depending on specific agreements.

Target Sector:The target sector is primarily focused on audiovisual, multimedia, and IT equipment and services. This includes: Radio, television, communication, telecommunication and related equipment, Installation services (except software), Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television, Broadcasting equipment, Television transmission apparatus without reception apparatus, Radio transmission apparatus with reception apparatus.

Mentioned Countries:No specific countries are mentioned. The opportunity is from the European Parliament, suggesting a focus on the EU.

Project Stage:The project stage is for the provision of established services and equipment, rather than early-stage research or development. It focuses on supply, integration, cabling, design, engineering, installation, programming, and commissioning of technical solutions.

Funding Amount:The estimated total value for both lots is €20,000,000. Lot 1 has an estimated value of €15,000,000, and Lot 2 has an estimated value of €5,000,000.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive money in exchange for providing services and equipment as specified in the tender.

Application Stages:The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender. The evaluation process likely involves multiple stages internally within the European Parliament.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The co-funding requirement is not explicitly mentioned.

Summary:

This is a call for tenders issued by the European Parliament, Directorate-General for Communication, for a framework contract concerning audiovisual, multimedia, and IT equipment, software, and associated services. The tender is divided into two lots: Lot 1 focuses on the supply of equipment and software, while Lot 2 concerns the integration, cabling, design, and engineering of audiovisual projects. The estimated total value of the contract is €20,000,000, with Lot 1 valued at €15,000,000 and Lot 2 at €5,000,000. The contract duration is 48 months.

The procedure is an open procedure, meaning any interested economic operator can submit a tender. Submissions must be electronic. The award method is based on the best price-quality ratio. The deadline for receipt of tenders is 02/03/2026 at 17:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 17/02/2026 at 07:00 Europe/Brussels time.

To participate, tenderers need a Participant Identification Code (PIC). The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The maximum number of documents that can be uploaded per tender is 200, and attachments should be less than 50 MB in size.

This opportunity is relevant for companies specializing in audiovisual, multimedia, and IT equipment supply, software development, and integration services. It aims to establish a framework agreement for ongoing projects within the European Parliament.