Dynamic Purchasing System (DPS) for Provision of Software Development, Project Management and Quality Assurance Services (PROMAQ DPS 2: Project management, quality assurance and other support services)

The European Border and Coast Guard Agency (FRONTEX) has issued a procurement opportunity under the Dynamic Purchasing System (DPS) designated as FRONTEX/2025/DPS/0011. This DPS is aimed at acquiring software development, project management, and quality assurance services, collectively referred to as PROMAQ DPS 2. The total estimated value of this procurement is €27 million, allocated for a maximum contract duration of 72 months. The primary classification for this procurement is identified by the CPV code 72000000, which pertains to IT services including consulting and software development.

Applicants eligible for this opportunity are commercial service providers with the necessary capabilities to deliver the required services. The procurement is not marked as suitable for SMEs, suggesting a focus on larger enterprises with significant capacities. The funding method is through procurement, meaning chosen suppliers will be compensated for their services, and the funding is derived from EU sources as indicated by the program code "eu-funds".

The application process is structured as a rolling call within the DPS framework, open until August 28, 2031. Candidates must submit their requests electronically, using the Mercell eSubmission platform, and a Personal Identification Code (PIC) is required for participation, whether as a sole entity or part of a consortium. The nature of the opportunity supports the development and provision of ongoing operational IT services which are essential for the functions of FRONTEX.

The evaluation and contract awarding process will be based on the best price-quality ratio, allowing for a mix of direct awards and mini-competitions within the DPS. The system is designed to enhance FRONTEX's ability to procure necessary IT services efficiently, fostering a competitive environment amongst qualified suppliers. The contract value reflects the importance of these services to the ongoing operations of European border security.

Overall, this procurement opportunity represents a significant initiative by FRONTEX to secure high-quality service providers within the critical area of IT services relevant to border and coast guard operations across EU member states.

The European Border and Coast Guard Agency (FRONTEX) has announced a call for tenders, FRONTEX/2025/DPS/0011, for a Dynamic Purchasing System (DPS) for the Provision of Software Development, Project Management and Quality Assurance Services (PROMAQ DPS 2: Project management, quality assurance and other support services). This is an electronic submission procedure. The estimated total value of this procurement is 27,000,000 EUR. The TED publication date is 29/08/2025. The deadline for receipt of requests to participate is 28/08/2031 16:00 Europe/Warsaw. The main classification (CPV) code is 72000000 - IT services: consulting, software development, Internet and support. The nature of the contract is for services. The maximum contract duration is 72 months. The award method is best price-quality ratio. The framework agreement is partly without reopening and partly with reopening of competition. The TED reference is 165/2025 565587-2025.

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

A Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

The system supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. The supported file types depend on the type of submission you want to make and are specified within the system requirements linked to the procedure in question. Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. The maximum number of documents the system will allow you to upload per tender is 200 files.

The eSubmission system supports the latest versions of Google Chrome or Mozilla Firefox.

The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

This call for tenders from FRONTEX concerns the establishment of a Dynamic Purchasing System (DPS) named PROMAQ DPS 2. The DPS aims to secure providers for software development, project management, and quality assurance services. The estimated total value is 27 million EUR, and the system will be open for participation until August 28, 2031. The contracts awarded under this DPS will be based on the best price-quality ratio, and the framework agreement allows for both direct awards and mini-competitions. Companies interested in providing IT services, consulting, software development, internet and support services to FRONTEX should consider applying to this DPS. The submission process is electronic, and a PIC code is required for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, eligible applicants are likely to include companies, firms, and other organizations capable of providing software development, project management, and quality assurance services. This could include SMEs, large enterprises, consulting firms, and specialized IT service providers.

Funding Type: This is a procurement opportunity, specifically a Dynamic Purchasing System (DPS). This means it is a system for purchasing commonly used supplies, works or services.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity managed by FRONTEX, it is highly likely that eligible applicants must be based in the EU or EEA countries.

Target Sector: The target sector is IT services, specifically focusing on software development, project management, and quality assurance. The CPV code provided (72000000) confirms this, as it refers to IT services: consulting, software development, Internet and support.

Mentioned Countries: No specific countries are mentioned, but the reference to Europe/Warsaw for the deadline indicates a connection to the European Union.

Project Stage: The project stage is not explicitly mentioned, but given the nature of the DPS, it is likely that the opportunity targets companies that have already developed their services and are ready to provide them. This suggests a focus on commercialization and service provision rather than early-stage research or development.

Funding Amount: The estimated total value of the Dynamic Purchasing System is 27,000,000 EUR. However, this is the total value of the DPS over its lifetime, not the value of individual contracts awarded through the system. The value of individual contracts will likely vary.

Application Type: The application type is an open call for tenders within a Dynamic Purchasing System (DPS).

Nature of Support: Beneficiaries will receive service contracts for providing software development, project management, and quality assurance services. This implies money in exchange for services rendered.

Application Stages: The number of application stages is not explicitly stated, but participation in a DPS typically involves an initial application to join the system, followed by bidding on individual contracts that are tendered within the DPS. This suggests at least two stages.

Success Rates: The success rates are not mentioned. As a DPS, the success rate for joining the system might be relatively high for qualified applicants, but the success rate for winning individual contracts within the DPS will depend on the competitiveness of the bids.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This opportunity is a call for tenders to join a Dynamic Purchasing System (DPS) managed by the European Border and Coast Guard Agency (FRONTEX). The DPS, named PROMAQ DPS 2, focuses on the provision of software development, project management, and quality assurance services. The estimated total value of the DPS is 27,000,000 EUR, and the maximum contract duration is 72 months. The procedure type is a dynamic purchasing system, and the award method is based on the best price-quality ratio. The TED publication date was 29/08/2025, and the deadline for receipt of requests to participate is 28/08/2031. Submissions must be sent electronically. A Personal Identification Code (PIC) is mandatory for participation, whether as a single applicant or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The maximum attachment size for submissions is 50 MB, and the maximum number of attachments is 200. The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox.