Insurance Brokerage Services for the EU Delegation to USA

This opportunity is a public procurement tender issued by the European External Action Service (EEAS) for Insurance Brokerage Services to support EU diplomatic operations in Washington DC. It is not a grant program but an open, competitive invitation for qualified service providers to deliver specialized insurance advisory and management services for the EU Delegation to the USA and EU Residence over a framework agreement period of 48 months, valued at approximately USD 1,060,000.

Eligible applicants include service providers and insurance brokerage companies capable of delivering specialized services. SMEs are not particularly encouraged, suggesting that a larger capacity and established track record are preferred. The opportunity utilizes a procurement/contract mechanism with payments being made directly from the EEAS for services rendered.

This tender does not require a consortium, as only a single applicant is necessary. The geographical eligibility likely favors EU or EEA entities, given the contracting authority's EU affiliation, but non-EU applicants may also participate and should consult procurement documents for restrictions.

The focus is on Financial and Insurance Services, particularly on insurance brokerage services, policy advisory, and management. The service delivery locations are specifically mentioned as Washington DC, USA, covering insurance needs for both the EU Delegation and the EU Residence.

The project is in the operational/commercialization stage, seeking ongoing insurance brokerage services rather than development. The estimated contract amount of USD 1,060,000 breaks down to about USD 220,833 per year on average, indicating significant procurement requiring compliance with EU public procurement procedures.

The tender submission process is an open call with electronic submission required via the EU Funding and Tenders Portal. The deadline for applications is March 2, 2026, with a public opening on March 3, 2026. Applicants must confirm eligibility under EU rules and demonstrate relevant experience. The evaluation criteria will weigh quality at 60% and price at 40%, focusing on best value rather than lowest cost.

Submissions need to follow specific guidelines for electronic documentation, including size limits and naming conventions, and a mandatory Personal Identification Code (PIC) for participation. The absence of a co-funding requirement emphasizes that this contract is fully funded by the EU.

Overall, interested service providers must prepare detailed technical and financial proposals by the stated deadline and ensure compliance with the tender's electronic submission guidelines.

This is a call for tenders for Insurance Brokerage Services for the EU Delegation to the USA. The procedure identifier is EEAS/DELUSAW/2025/OP/0182. The submission method is electronic and the call is currently open for submission.

The description of the tender is the provision of Insurance Brokerage Services for the EU Delegation to the USA, located at 2175 K Street NW, Washington DC, for the EU Residence to the USA, located at 2534 Belmont Road NW, Washington DC, and Insurance Policy for business Autos. The procedure type is an open procedure. The estimated total value is 1,060,000 USD. The TED publication date is 20/01/2026. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) code is 66000000, which refers to financial and insurance services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 20/01/2026
Date and time of public opening: 03/03/2026 10:00 America/New_York
Deadline for receipt of tenders: 02/03/2026 11:00 America/New_York
Contracting authority is not bound to reply to questions submitted after: 21/02/2026 11:59 America/New_York

The following documents are available for download:
EN1. Invitation to tender Invitation letter Published on 20/01/2026 Version 1 No translations available
EN2. Tender specifications Part I Tender specifications Published on 20/01/2026 Version 1 No translations available
EN3. Technical Specifications Part II Tender specifications Published on 20/01/2026 Version 1 No translations available
EN4. Draft FWC Draft contract Published on 20/01/2026 Version 1 No translations available
EN5. Request to participate form Other invitation to tender document Published on 20/01/2026 Version 1 No translations available
EN6. Declaration on honour Declaration on honour (tender) Published on 20/01/2026 Version 1 No translations available
EN7. Financial Annexes A and B Financial offer form Published on 20/01/2026 Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

There is a questions and answers section where potential tenderers can log in to create questions. Any public Q&A will be available.

Some frequently asked questions (FAQ) are answered:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content is not accessible after submission due to encryption.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’.
Which size should attachments have? Attachments must be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in F&T Portal, “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, the Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC to submit a tender.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents.
Which file types does the system support? The supported file types depend on the type of submission.
Can I view and edit my draft submission? Yes, until the deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this is a European Union call for tenders, specifically a procurement opportunity, for the provision of insurance brokerage services to the EU Delegation and Residence in Washington D.C., including insurance for business vehicles. The European External Action Service (EEAS) is the contracting authority. The tender is an open procedure, meaning any eligible organization can apply, and the selection will be based on the best price-quality ratio. The estimated value of the contract is just over one million US dollars, and the maximum duration is four years. Interested parties must submit their tenders electronically through the EU's eSubmission portal, adhering to specific guidelines regarding file sizes, naming conventions, and system requirements. A Participant Identification Code (PIC) is mandatory for participation. The deadline for submitting tenders is March 2, 2026. Potential applicants should carefully review all provided documents, including the invitation to tender, tender specifications, technical specifications, draft contract, and financial annexes, and are encouraged to submit any questions well in advance of the deadline.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants would include companies or firms that provide insurance brokerage services.

Funding Type: This is a procurement opportunity, specifically a call for tenders.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required.

Beneficiary Scope (Geographic Eligibility): The tender is for services to be provided to the EU Delegation in the USA, suggesting that applicants should be able to operate and provide services in the USA. The geographic eligibility of the applicants is not explicitly mentioned.

Target Sector: The target sector is financial and insurance services, specifically insurance brokerage.

Mentioned Countries: United States of America (USA)

Project Stage: The project stage is not explicitly mentioned, but it is implied that the service is ready for implementation.

Funding Amount: The estimated total value of the tender is 1,060,000 USD.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing insurance brokerage services.

Application Stages: The number of application stages is not explicitly stated, but the process involves submitting a tender and potentially answering questions.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European External Action Service (EEAS) for the provision of Insurance Brokerage Services for the EU Delegation to the USA, located in Washington D.C., including the EU Residence and insurance policies for business autos. The procedure is an open procedure with electronic submission. The estimated total value of the contract is 1,060,000 USD, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. The deadline for receipt of tenders is March 2, 2026, at 11:00 AM America/New York time. The contracting authority is not bound to reply to questions submitted after February 21, 2026, at 11:59 AM America/New York time. Tenderers must submit their proposals electronically through the eSubmission system, ensuring that attachments are less than 50 MB in size and named according to the system requirements. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.