Provision of fuel and energy services in North Macedonia

The European Border and Coast Guard Agency (FRONTEX) has issued a public procurement tender for the provision of fuel and energy services in North Macedonia. The notice was published on November 10, 2025, with a submission deadline of December 10, 2025. The estimated total value of the contract is €1,000,000, and it is structured as a framework contract with a maximum duration of 48 months, including an initial 24-month period which may be renewed twice.

Eligible applicants for this tender are any economic operators capable of providing the specified services. However, a noted indicator suggests that it may not particularly favor small and medium-sized enterprises due to operational scale or technical requirements. The procurement is specifically categorized as a contract for supplies rather than a grant, loan, or equity investment. This indicates that successful bidders will receive monetary compensation for the services rendered.

The tender is set up as open to both individual applicants and potential consortia, but consortium participation is not explicitly required. While specific geographic eligibility details were not outlined, it is generally implied that proposals must be capable of delivering services in North Macedonia.

The energy sector is the primary focus of this procurement, with Common Procurement Vocabulary codes indicating coverage of fuel and energy products and services. The nature of this project is operational, emphasizing the service provision rather than development or research activities.

The procurement procedure includes an open competitive call for tenders, and submissions must be made electronically through the designated portal by the deadline. The authority will consider various factors in evaluating tenders, with a significant emphasis on the quality of proposals as indicated by the criteria weighting, prioritizing service reliability over pricing.

Potential bidders should ensure compliance with the technical specifications and financial thresholds outlined in the tender documents and prepare for a process involving document submissions and evaluations at multiple stages. A Personal Identification Code (PIC) is mandatory for participation, and submission documents include invitations, financial proposals, a declaration on honor, and other relevant forms.

The finalized structure and nature of this procurement signify FRONTEX's intention to foster reliable energy service provision to support operational activities in North Macedonia over an extended period.

This is an invitation to tender with procedure identifier FRONTEX/2025/OP/0056. The tender is for the provision of fuel and energy services in North Macedonia. It is an open procedure, meaning any interested party can submit a tender. The estimated total value of the tender is 1,000,000 EUR. The TED publication date is 10/11/2025. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX). The main classification (CPV) code is 09000000, which refers to petroleum products, fuel, electricity, and other sources of energy. The nature of the contract is for supplies. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition. The date and time of the public opening is 10/12/2025 at 14:00 Europe/Warsaw time. The deadline for receipt of tenders is 10/12/2025 at 12:00 Europe/Warsaw time. The contracting authority is not bound to reply to questions submitted after 02/12/2025 at 07:00 Europe/Warsaw time. Submissions must be sent exclusively via electronic submission.

The following documents are available for download:
ENInvitation to tender 2025 0056Invitation letter, published on 10/11/2025, Version 1, No translations available
ENAnnex I Tender Specifications, published on 10/11/2025, Version 1, No translations available
ENAnnex II Terms of Reference, published on 10/11/2025, Version 1, No translations available
ENAnnex IIIa Draft Contract, published on 10/11/2025, Version 1, No translations available
ENAnnex IIIb Non-negotiable clauses, published on 10/11/2025, Version 1, No translations available
ENAnnex IV Financial proposal, published on 10/11/2025, Version 1, No translations available
ENAnnex V Declaration on honour, published on 10/11/2025, Version 1, No translations available
ENAnnex VI Tender submission form, published on 10/11/2025, Version 1, Other invitation to tender document
ENAnnex VIIa Power of attorney, published on 10/11/2025, Version 1, Other invitation to tender document
ENAnnex VIIb Commitment letter, published on 10/11/2025, Version 1, Other invitation to tender document

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Can I view and edit my draft submission?
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In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
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I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this is a call for tenders issued by FRONTEX for the provision of fuel and energy services in North Macedonia. The tender is worth an estimated 1 million EUR and the contract will last for 48 months. Companies interested in bidding must submit their tenders electronically by 10/12/2025. The award will be based on the best price-quality ratio. The eSubmission system supports multiple languages and encrypts uploaded documents. A PIC code is mandatory for tenderers.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can provide fuel and energy services. This could include SMEs, large enterprises, and potentially other types of organizations with relevant capabilities.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The tender is for the provision of services in North Macedonia, suggesting that applicants should be based in or have the capacity to operate in North Macedonia. The geographic eligibility isn't explicitly stated, but it's implied that entities able to provide services in North Macedonia are eligible.

Target Sector: The target sector is energy, specifically fuel and energy services.

Mentioned Countries: North Macedonia is explicitly mentioned.

Project Stage: The project stage is likely commercialization or service provision, as the tender is for the "Provision of fuel and energy services."

Funding Amount: The estimated total value of the tender is 1,000,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for providing fuel and energy services. This is a monetary exchange for services rendered.

Application Stages: The number of application stages is not explicitly mentioned, but the presence of documents like "Tender submission form," "Financial proposal," and "Declaration on honour" suggests a multi-stage process involving document submission and evaluation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders, reference number FRONTEX/2025/OP/0056, issued by the European Border and Coast Guard Agency (FRONTEX). The tender is for the provision of fuel and energy services in North Macedonia. The estimated total value of the contract is 1,000,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, and the award method is based on the best price-quality ratio. The contract is a framework agreement without reopening of competition. The TED publication date was 10/11/2025, and the deadline for receipt of tenders is 10/12/2025 at 12:00 Europe/Warsaw. A public opening of the tenders is scheduled for 10/12/2025 at 14:00 Europe/Warsaw. The contracting authority is not bound to reply to questions submitted after 02/12/2025 at 07:00 Europe/Warsaw. Submissions must be sent electronically. The tender documents include an invitation letter, tender specifications, terms of reference, a draft contract (including non-negotiable clauses), a financial proposal form, a declaration on honour, a tender submission form, a power of attorney form, and a commitment letter. The eSubmission system supports multiple languages and uses encryption to ensure the integrity and confidentiality of information. The maximum attachment size is 50 MB, and the maximum number of attachments per submission is 200. A Personal Identification Code (PIC) is mandatory for participation.