Delivering IT and Firearms Equipment to the NFFP in the frame of the EU4Security Moldova Project

This opportunity involves a public procurement contract notice issued by the European Union Agency for Law Enforcement Training (CEPOL) as part of the EU4 Security Moldova Project. The aim is to procure IT and firearms-related equipment for the National Firearms Focal Point (NFFP) in Moldova, with a total estimated value of 250,000 EUR. The tender is divided into two lots: Lot 1 for IT equipment valued at 220,000 EUR, and Lot 2 for special firearms-related equipment valued at 30,000 EUR.

Eligible applicants include any qualified economic operators capable of supplying the stated equipment, as the tender is open to both individual bidders and consortiums. The geographic scope for bidders adheres to EU procurement rules, generally allowing participation from EU and EEA member countries.

The procurement is characterized by a direct contract award based on the lowest price, with no co-funding requirement from bidders. The contract duration is limited to three months for execution, reflecting a straightforward procurement process aimed at operationalizing the NFFP’s functions.

The submission process mandates electronic submissions through the EU Funding and Tenders Portal. The deadline for receipt of tenders is February 19, 2026, with pre-tender clarifications allowed until February 11, 2026. Specifics about document submissions include size limits and a maximum number of files per tender, emphasizing compliance with technical guidelines.

Overall, this tender represents a direct procurement mechanism rather than a grant, focused on enhancing Moldova's capacity in managing firearms through well-defined procurement procedures. This opportunity may particularly attract European IT equipment and security system suppliers capable of meeting the operational needs outlined in the procurement documents.

This is a call for tenders, reference CEPOL/2025/OP/0021, for delivering IT and firearms equipment to the National Firearms Focal Point (NFFP) in the Republic of Moldova, within the EU4Security Moldova Project. The procedure is an open procedure, and submissions must be electronic. The estimated total value of the tender is 250,000 EUR. The TED publication date is 23/12/2025. The lead contracting authority is the European Union Agency For Law Enforcement Training. The main classification (CPV) code is 30200000, which refers to computer equipment and supplies.

The tender is divided into two lots:

Lot 1: Delivering IT equipment to the NFFP in the frame of the EU4Security Moldova Project. The estimated value for this lot is 220,000 EUR. The nature of the contract is supplies, and the maximum contract duration is 3 months. The award method is the lowest price. Additional CPV codes for this lot include: 22815000 (Notebooks), 30191400 (Shredders), 30232100 (Printers and plotters), 73432000 (Test and evaluation of firearms and ammunition), and 30213300 (Desktop computer).

Lot 2: Special equipment for guns /Delivering special equipment for guns to the NFFP in the frame of the EU4Security Moldova Project. The estimated value for this lot is 30,000 EUR. The nature of the contract is supplies, and the maximum contract duration is 3 months. The award method is the lowest price. Additional CPV codes for this lot include: 22815000 (Notebooks), 30191400 (Shredders), 30213300 (Desktop computer), 30232100 (Printers and plotters), and 73432000 (Test and evaluation of firearms and ammunition).

Key milestones include: TED publication date: 23/12/2025, Date and time of public opening: 19/02/2026 14:00 Europe/Budapest, Deadline for receipt of tenders: 19/02/2026 11:00 Europe/Budapest, Contracting authority is not bound to reply to questions submitted after: 11/02/2026 07:00 Europe/Budapest.

The following documents are available for download: Invitation letter (Published on 23/12/2025, Version 1, All lots, No translations available), Tender Specifications (Published on 23/12/2025, Version 1, All lots, No translations available), Annex 6 Financial proposal (Financial offer form, Published on 23/12/2025, Version 1, All lots, No translations available), Annex 2 DoH Declaration on honour (tender) (Published on 23/12/2025, Version 1, All lots, No translations available), Direct Contract draft (Published on 23/12/2025, Version 1, All lots, No translations available), Appendix 2 Draft contract annex (Published on 23/12/2025, Version 1, All lots, No translations available), Appendix 3 Draft contract annex (Published on 23/12/2025, Version 1, All lots, No translations available), Annex 4 Other invitation to tender document (Published on 23/12/2025, Version 1, All lots, No translations available), Annex 7 Technical proposal Other invitation to tender document (Published on 23/12/2025, Version 1, All lots, No translations available), and Annex 5_1_5_2 Other invitation to tender document (Published on 23/12/2025, Version 1, All lots, No translations available).

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) are answered: To proceed if the system is slow, use the latest versions of Google Chrome or Mozilla Firefox, clear cache and cookies. eSubmission supports the latest versions of Google Chrome or Mozilla Firefox. The content of the submission is not accessible after the deadline. Submissions can be found in ‘My Submission(s)’ in Manage My Area. Attachments should be less than 50 MB. Attachments must be named following the System Requirements. You can check the System Requirements to see if you can submit a video. Invited candidates can only see the procurement documents after having selected an organisation. A Personal Identification Code (PIC) is mandatory. When uploading a file in eSubmission, make sure it follows the technical requirements of the system. The maximum number of documents the system will allow you to upload per tender is 200 files. It is mandatory to register for a PIC if you intend to submit a tender. The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. The supported file types depend on the type of submission you want to make. Submissions in the draft status can be edited, viewed and deleted until the deadline. "Legal form: UNKNOWN" is just a display issue. The automatic email informing you that the deadline for the reception of submissions had been reached does not mean that your submission was not correctly sent.

In summary, this tender aims to equip the National Firearms Focal Point in Moldova with necessary IT and firearms equipment to enhance their capacity in addressing firearms-related crime. The tender is divided into two lots, one focusing on IT equipment and the other on special equipment for guns. The European Union Agency For Law Enforcement Training is managing this procurement. Interested parties must submit their tenders electronically by the specified deadline, adhering to all technical requirements and guidelines provided in the tender documents. The award will be based on the lowest price.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, firms, and other economic operators capable of supplying IT and firearms equipment.

Funding Type: The funding type is procurement, specifically a direct contract for the provision of goods.

Consortium Requirement: The opportunity does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the documentation mentions the Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the project is related to the "EU4Security Moldova Project," suggesting that the opportunity is open to entities that can operate and deliver equipment to the Republic of Moldova.

Target Sector: The target sectors are security, ICT, and supply of firearms equipment.

Mentioned Countries: Moldova is explicitly mentioned as the beneficiary country. Europe/Budapest is mentioned as a timezone.

Project Stage: The project stage is procurement and supply of equipment, implying a stage of implementation and deployment.

Funding Amount: The estimated total value of the tender is 250,000 EUR. Lot 1 has an estimated value of 220,000 EUR, and Lot 2 has an estimated value of 30,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for delivering IT and firearms equipment.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders, reference CEPOL/2025/OP/0021, issued by the European Union Agency For Law Enforcement Training (CEPOL) within the framework of the "EU4 Security Moldova Project." The project aims to enhance the capabilities of the National Firearms Focal Point (NFFP) in the Republic of Moldova by providing ICT and firearms equipment. The total estimated value of the tender is 250,000 EUR.

The tender is divided into two lots:

Lot 1: Delivering IT equipment to the NFFP with an estimated value of 220,000 EUR. This includes workstations, laptops, software, printers, plotters, notebooks, shredders and desktop computers.

Lot 2: Delivering special equipment for guns to the NFFP with an estimated value of 30,000 EUR.

The nature of the contract is for supplies, with a maximum contract duration of 3 months. The award method is based on the lowest price. The deadline for receipt of tenders is February 19, 2026, at 11:00 Europe/Budapest time. The public opening of tenders will be on February 19, 2026, at 14:00 Europe/Budapest time. The contracting authority is not bound to reply to questions submitted after February 11, 2026, at 07:00 Europe/Budapest time.

Submissions must be sent electronically. Tenderers must register for a Personal Identification Code (PIC) to participate. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. Attachments must be less than 50 MB, and the maximum number of documents allowed per tender is 200 files.