Maintenance de tunnels d'inspection à rayons X, portiques détecteurs de métal, stations de supervision et accessoires en Belgique et au Luxembourg, sous la forme de prestation de services en maintenance annuelle de type omnium complète

The European Commission, specifically the Directorate-General for Human Resources and Security (DG HR), has announced a call for tenders under reference EC-HR/2025/RP/0014 for maintenance services of X-ray inspection tunnels, metal detection portals, supervision stations, and related accessories in Belgium and Luxembourg. This procurement opportunity is structured as a service contract aimed at comprehensive annual maintenance, encompassing five distinct lots. The tender procedures are classified as restricted, meaning candidates must be selected based on their requests to participate before submitting a full tender.

Each lot focuses on different equipment types or locations, with descriptions as follows:

- Lot 1 covers the maintenance of RAPISCAN X-ray inspection tunnels in Belgium.
- Lot 2 pertains to the maintenance of NUCTECH X-ray inspection tunnels in Belgium.
- Lot 3 involves maintenance of metal detection portals and portable metal detectors in Belgium.
- Lot 4 focuses on maintenance of NUCTECH X-ray inspection tunnels in Luxembourg.
- Lot 5 encompasses maintenance of metal detection portals in Luxembourg.

The expected maximum duration for each contract is 48 months, and the award criterion is based on the lowest price. The tender emphasizes technical capability and is not specifically targeted at small and medium-sized enterprises (SMEs), although such entities may apply if they meet eligibility criteria.

The application must be submitted electronically via the EU Funding and Tenders Portal by the deadline of September 5, 2025, at 15:00 Brussels time, with participation requirements that include a valid Personal Identification Code (PIC). Essential documents for the application process include invitations, tender specifications, and a draft contract, detailing administrative and technical requirements.

Geographically, the services are strictly limited to Belgium and Luxembourg, and potential applicants are advised that the contracts are primarily open to companies specializing in security equipment maintenance. No funding amount is explicitly specified in the tender documentation; interested parties will need to refer to the individual lots for specific service expectations.

This procurement opportunity requires that providers ensure the effective maintenance of critical security infrastructure in the specified regions, aligning with EU standards for public procurement and operational readiness of security equipment.

The European Commission, Directorate-General for Human Resources and Security (DG HR), has published a call for tenders, EC-HR/2025/RP/0014, for the maintenance of X-ray inspection tunnels, metal detection portals, supervision stations, and accessories in Belgium and Luxembourg. This is structured as a service contract for comprehensive annual maintenance. The procedure type is restricted. The TED reference is 123/2025, 422220-2025. The publication date was 01/07/2025, and the deadline for receipt of requests to participate is 05/09/2025 at 15:00 Europe/Brussels time. Submissions must be sent electronically to the address provided.

The call is divided into five lots:

Lot 1: Annual comprehensive maintenance of RAPISCAN X-ray inspection tunnels in Belgium. CPV codes include 50610000 (Repair and maintenance services of security equipment), 35121000 (Security equipment), 38581000 (Baggage-scanning equipment), 38582000 (X-ray inspection equipment), 50600000 (Repair and maintenance services of security and defence materials), 50700000 (Repair and maintenance services of building installations), and 50800000 (Miscellaneous repair and maintenance services). The maximum contract duration is 48 months. The award method is the lowest price. This is a framework agreement without reopening of competition.

Lot 2: Annual comprehensive maintenance of NUCTECH X-ray inspection tunnels in Belgium. CPV codes include 50610000, 35121000, 38581000, 38582000, 50600000, 50700000, and 50800000. The maximum contract duration is 48 months. The award method is the lowest price. This is a framework agreement without reopening of competition.

Lot 3: Annual comprehensive maintenance of metal detection portals, portable metal detectors, and entry/exit ramps for X-ray inspection tunnels in Belgium. CPV codes include 50610000, 35121000, 35124000 (Metal detectors), 38581000, 38582000, 50600000, 50700000, and 50800000. The maximum contract duration is 48 months. The award method is the lowest price. This is a framework agreement without reopening of competition.

Lot 4: Annual comprehensive maintenance of NUCTECH X-ray inspection tunnels in Luxembourg. CPV codes include 50610000, 35121000, 38581000, 38582000, 50600000, 50700000, and 50800000. The maximum contract duration is 48 months. The award method is the lowest price. This is a framework agreement without reopening of competition.

Lot 5: Annual comprehensive maintenance of metal detection portals, portable metal detectors, and entry/exit ramps for X-ray inspection tunnels in Luxembourg. CPV codes include 50610000, 35121000, 35124000, 38581000, 38582000, 50600000, 50700000, and 50800000. The maximum contract duration is 48 months. The award method is the lowest price. This is a framework agreement without reopening of competition.

Available documents include:

FRInvitation submit request participate EC-HR2025RP0014 X-rays maintenance: Invitation to submit a request to participate, published on 01/07/2025, Version 1, available for all lots.
FRTender specifications EC-HR2025RP0014 X-rays part 1 admin: Tender specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRTender specifications EC-HR2025RP0014 X-rays part 2 tech: Technical specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRAnnexe 1a: Tender specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRAnnexe 2 declaration-of-honour-requests-participate: Tender specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRAnnexe 3 procuration: Tender specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRAnnexe 4 Liste des sous-traitants: Tender specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRAnnexe 5 lettres d-engagement: Tender specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRAnnexe 6 Récapitulatif éléments critères capacité technique et professionnelle: Tender specifications (requests to participate), published on 01/07/2025, Version 1, available for all lots.
FRDraft FWC EC-HR2025RP0014: Draft contract (requests to participate), published on 01/07/2025, Version 1, available for all lots.

The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox. Attachments should be less than 50 MB in size, and the maximum number of documents per tender is 200. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents using an asymmetric key. Submissions in draft status can be edited, viewed, and deleted until the deadline.

In summary, this tender is an invitation to submit requests to participate in a restricted procedure for a framework agreement concerning the annual maintenance of security equipment such as X-ray scanners and metal detectors located in Belgium and Luxembourg. The European Commission is seeking qualified service providers to ensure the comprehensive upkeep of these critical security assets. The tender is divided into five lots, each focusing on specific equipment types and locations, allowing companies to bid on the areas that best match their expertise. The deadline for submitting participation requests is September 5, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it is likely that eligible applicants would include companies or organizations with expertise in the maintenance and repair of security equipment, specifically X-ray inspection equipment, metal detectors, and related accessories. This could include SMEs, large enterprises, or specialized service providers.

Funding Type: The funding type is procurement, specifically a service contract. The tender is for the "Maintenance de tunnels d'inspection à rayons X, portiques détecteurs de métal, stations de supervision et accessoires," indicating a procurement of maintenance services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the presence of "Annexe 4 Liste des sous-traitants" suggests that applicants may use subcontractors, implying that both single applicants and consortia could be eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility for this opportunity includes Belgium and Luxembourg, as the tender is for maintenance services in these two countries.

Target Sector: The target sector is security, specifically the maintenance and repair of security equipment such as X-ray inspection tunnels, metal detectors, supervision stations, and related accessories.

Mentioned Countries: Belgium, Luxembourg.

Project Stage: The project stage is operational. The tender focuses on the maintenance of existing equipment, indicating that the equipment is already in use and requires ongoing service.

Funding Amount: The estimated total value is not explicitly stated in the provided text.

Application Type: The application type is an open call for tenders, with a restricted procedure. The submission method is electronic.

Nature of Support: The beneficiaries will receive money in exchange for non-monetary services, specifically maintenance and repair services for security equipment.

Application Stages: The procedure type is "Restricted procedure" which implies at least two stages: a request to participate and a full tender submission for those selected in the first stage.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (EC-HR/2025/RP/0014) by the European Commission, DG HR - Human Resources and Security, for the maintenance of X-ray inspection tunnels, metal detectors, supervision stations, and accessories in Belgium and Luxembourg. The tender is structured as a restricted procedure, meaning there will be an initial selection of candidates based on their requests to participate, followed by a full tender submission from the selected candidates. The contract is for the provision of comprehensive annual maintenance services. The submission method is electronic, and the deadline for receipt of requests to participate is September 5, 2025, at 15:00 Brussels time. The tender is divided into five lots, each focusing on different types of equipment or locations. Lot 1 is for the maintenance of RAPISCAN X-ray inspection tunnels in Belgium. Lot 2 is for the maintenance of NUCTECH X-ray inspection tunnels in Belgium. Lot 3 covers the maintenance of metal detectors, portable metal detectors, and entry/exit ramps for X-ray inspection tunnels in Belgium. Lot 4 is for the maintenance of NUCTECH X-ray inspection tunnels in Luxembourg. Lot 5 covers the maintenance of metal detectors, portable metal detectors, and entry/exit ramps for X-ray inspection tunnels in Luxembourg. The maximum contract duration is 48 months, and the award method is based on the lowest price. Tenderers must submit their requests to participate electronically, following the instructions provided in the tender documents. The tender documents include an invitation to submit a request to participate, tender specifications (administrative and technical), and several annexes related to declarations of honor, procuration, lists of subcontractors, letters of engagement, and a summary of technical and professional capacity criteria. A draft contract is also provided. The CPV code is 50610000, which relates to the repair and maintenance services of security equipment. Additional CPV codes include 35121000 (Security equipment), 38581000 (Baggage-scanning equipment), 38582000 (X-ray inspection equipment), 50600000 (Repair and maintenance services of security and defence materials), 50700000 (Repair and maintenance services of building installations), 50800000 (Miscellaneous repair and maintenance services), and 35124000 (Metal detectors).