Lavori, progettazione e servizi di manutenzione degli impianti elettrici, speciali e tecnici presso il sito di Ispra del Joint Research Centre

The European Commission, through the Joint Research Centre (JRC), has released a call for tenders, designated as EC-JRC/IPR/2025/OP/1082. This tender seeks contractors for a comprehensive range of services related to the construction, transformation, expansion, design, and maintenance of electrical, special, and technical installations at the JRC site located in Ispra, Italy. The estimated total value of the contract is 12 million EUR, with a maximum contract duration of up to 48 months.

Eligible applicants include large enterprises, SMEs, and specialized contractors capable of fulfilling complex electrical installation and maintenance requirements. The funding type is a procurement contract rather than a grant, and the application process follows an open procedure where all qualified economic operators can submit their tenders electronically. Importantly, a Personal Identification Code (PIC) is required for participation, whether as a standalone entity or part of a consortium. The tender documents specify that while a consortium is permitted, it's not mandatory, and the contract is divided into a single lot.

The target sector encompasses the construction and maintenance of electrical systems, with specific classifications identified through CPV codes. The project spans multiple phases, including design, construction, and ongoing maintenance, and the submission window is set to close on July 14, 2025. Tenders must be submitted via the eSubmission platform, with all attachments needing to meet specified size and naming conventions. The award will be based on the lowest price method, reinforcing the competitive nature of this procurement opportunity. Additionally, the contracting authority will not entertain queries after a specified date prior to the deadline.

Overall, this tender represents a significant opportunity for qualified entities within the EU to engage with the European Commission on substantial projects related to electrical infrastructure. Interested parties must carefully review the tender documents to ensure adherence to requirements and deadlines, and prepare submissions in compliance with the eSubmission protocols.

The European Commission, specifically the Joint Research Centre (JRC), has announced a call for tenders, EC-JRC/IPR/2025/OP/1082, for construction, transformation, and expansion works related to electrical, special, and technical systems at the JRC's Ispra site. The tender also includes services for the design, routine maintenance, and extraordinary maintenance of these systems.

The procedure type is an open procedure, and submissions must be sent electronically. The estimated total value of the tender is 12,000,000 EUR. The TED reference is 105/2025 356980-2025.

The main classification (CPV) code is 45310000, which refers to electrical installation work. The nature of the contract is for works, and the maximum contract duration is 48 months. The award method will be based on the lowest price, and it is a framework agreement without reopening of competition.

Key Milestones:
TED publication date: 03/06/2025
Date and time of public opening: 15/07/2025 10:00 Europe/Rome
Deadline for receipt of tenders: 14/07/2025 16:00 Europe/Rome
The contracting authority is not bound to reply to questions submitted after: 04/07/2025 05:00 Europe/Rome

Available Documents:
IT00 Lettera 1082 Invitation letter Published on 03/06/2025 Version 1 No translations available
IT02 00 - Allegato I Parte 1 Spec amm 1082 Tender specifications - adm. part Published on 03/06/2025 Version 1 No translations available
IT02 03 - Allegato I Parte 2 - Spec tec 1082 Technical specifications Published on 03/06/2025 Version 1 No translations available
IT02 02 - Allegato I Parte 2 All 6 - Offerta finanziaria 1082 Financial offer form Published on 03/06/2025 Version 1 No translations available
IT02 01 - Allegato I Parte 1 All 2 Autocert 1082 Declaration on honour (tender) Published on 03/06/2025 Version 1 No translations available
IT01 00 - Bozza di contratto 1082 Draft contract Published on 03/06/2025 Version 1 No translations available
IT01 01 - Appendix 1 1082 Draft contract Published on 03/06/2025 Version 1 No translations available
IT01 02 - Clausole vessatorie 1082 Draft contract Published on 03/06/2025 Version 1 No translations available
IT05 Allegato V Dogana 1082 Draft contract annex Published on 03/06/2025 Version 1 No translations available
IT04 Allegato IV Ingresso 1082 Draft contract annex Published on 03/06/2025 Version 1 No translations available

Submission Terms:
Submissions must be sent exclusively via electronic means to the provided address for submission.

Frequently Asked Questions (FAQ):
How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Make sure to use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support?
Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline?
No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. The system will not allow decryption after the upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have?
eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.
How should I name attachments in eSubmission?
Name the attachments for your tender draft following the System Requirements. See the following conditions: The ...
Can I submit a video in eSubmission? Which formats are supported?
Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...
Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.
How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC?
A PIC is unique and its validity is not limited in time.
How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system?
The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...

In summary, this tender opportunity focuses on securing a contractor for electrical, special, and technical system works, including design and maintenance services, at the Joint Research Centre's Ispra site. The European Commission is seeking qualified entities to bid on this 12 million EUR framework agreement. The tender process is electronic, and the deadline for submissions is July 14, 2025. Interested parties should review the provided documents, including the technical specifications and draft contract, and ensure they meet the eligibility criteria, including obtaining a PIC. The award will be based on the lowest price offered. The eSubmission system supports various file types and languages, and provides FAQs to address common technical issues.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the tender, it is likely that eligible applicants include companies, firms, and other economic operators capable of carrying out construction, transformation, expansion, design, and maintenance of electrical, special, and technical installations. This could include SMEs, large enterprises, and specialized contractors.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Commission, Joint Research Centre) is seeking to purchase services.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU tender issued by the European Commission, it is highly likely that the eligibility is open to entities registered in the EU and potentially EEA countries. Further investigation of the tender documents would be needed to confirm any restrictions or specific geographic requirements.

Target Sector: The target sector is construction, electrical engineering, and maintenance services. Specifically, it targets electrical installation work (CPV code 45310000), including construction, transformation, expansion, design, and maintenance of electrical, special, and technical installations.

Mentioned Countries: Italy is implicitly mentioned as the location of the Joint Research Centre (JRC) site in Ispra.

Project Stage: The project stage involves construction, transformation, expansion, and maintenance. This suggests that the projects are in the implementation and operational phases. The tender also includes design services, indicating that some projects may still be in the planning and design phase.

Funding Amount: The estimated total value of the tender is 12,000,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Money. The selected tenderer will receive monetary compensation for the works, design, and maintenance services provided under the contract.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there is at least a submission stage and an evaluation stage. The tender documents (invitation letter, tender specifications, financial offer form, etc.) suggest a comprehensive application process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (EC-JRC/IPR/2025/OP/1082) issued by the European Commission, Joint Research Centre (JRC) for construction, transformation, expansion, design, and maintenance services of electrical, special, and technical installations at the JRC site in Ispra, Italy. The estimated total value of the tender is 12,000,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, meaning any interested and qualified economic operator can submit a tender. The award method is based on the lowest price. The submission method is electronic, and the deadline for receipt of tenders is 14/07/2025 at 16:00 Europe/Rome time. The TED publication date is 03/06/2025, and the date and time of the public opening are 15/07/2025 at 10:00 Europe/Rome time. The contracting authority is not bound to reply to questions submitted after 04/07/2025 at 05:00 Europe/Rome time. Tenderers must submit their offers electronically through the eSubmission system, ensuring that attachments are less than 50 MB in size and named according to the system requirements. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole candidate or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The tender documents, including the invitation letter, administrative and technical specifications, financial offer form, draft contract, and annexes, are available for download.