Gebäudereinigungsarbeiten im JRC Karlsruhe

This opportunity is a public procurement contract notice issued by the European Commission for building cleaning services at the Joint Research Centre (JRC) in Karlsruhe, Germany. The tender is identified as EC-JRC/KRU/2025/RP/5617, with an estimated contract value of €1,800,000 and a maximum duration of 48 months, involving both routine and specialized cleaning services across an area of approximately 32,201.49 square meters.

Eligible applicants include service providers and contractors capable of performing professional cleaning operations; however, the opportunity is not suitable for small and medium-sized enterprises (SMEs). The procurement is structured as a single applicant requirement, meaning one contractor will be awarded the contract through a restricted procedure. The geographic eligibility is EU-wide, allowing bids from any EU member state.

Applicants must follow an electronic submission process, with the deadline for requests to participate set for February 3, 2026, at 16:30 CET. The selection will be based on the lowest price, with no co-funding requirement from bidders, as the contract represents a payment for services rendered rather than traditional grant funding. The application process consists of two stages: a request to participate followed by a detailed tender submission from pre-selected bidders.

Essential documents for participation include an invitation to submit a request, a declaration on honor, administrative and technical specifications, and a draft contract. A Personal Identification Code (PIC) is mandatory for participation, and the eSubmission system supports a variety of file types while ensuring the confidentiality of submissions through encryption. Technical specifications and award criteria are detailed within the procurement documents, and potential bidders should address any technical issues through a provided FAQ section.

In summary, this is a significant procurement opportunity for contractors specializing in building cleaning, requiring robust operational capacity to serve the JRC in Karlsruhe effectively.

The European Commission, Gemeinsame Forschungsstelle (JRC), has published a call for tenders EC-JRC/KRU/2025/RP/5617 for Gebäudereinigungsarbeiten im JRC Karlsruhe (Building cleaning services at JRC Karlsruhe). The TED reference is 240/2025 826888-2025. The submission method is electronic, and the call is currently open for submission.

The contract involves the execution of cleaning work in the buildings of the JRC Karlsruhe. The tender includes the following services: a) Routine cleaning in the building wings (company premises) and in the monitoring and control area of the JRC building; b) Glass cleaning; c) Special cleaning work. The area to be cleaned is 32,201.49 m². The procedure type is a restricted procedure. The estimated total value is 1,800,000 EUR. The TED publication date is 12/12/2025. The main classification (CPV) code is 90911200 - Building-cleaning services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. It is not a framework agreement. The deadline for receipt of requests to participate is 03/02/2026 16:30 Europe/Berlin.

The following documents are available for download:
DE01-Gebäudereinigung-ITC Invitation to submit a request to participate, published on 12/12/2025, Version 1, No translations available.
DE02-Gebäudereinigung-Ehrenwörtliche Erklärung Declaration on honour (requests to participate), published on 12/12/2025, Version 1, No translations available.
DE03-Gebäudereinigung-AdminAnnex Tender specifications - adm.part (requests to participate), published on 12/12/2025, Version 1, No translations available.
DE04-Gebäudereinigung-TSTechnical specifications (requests to participate), published on 12/12/2025, Version 1, No translations available.
DE05-Gebäudereinigung-Vertrag Draft contract (requests to participate), published on 12/12/2025, Version 1, No translations available.
DEErfüllungsgarantie Draft contract annex (requests to participate), published on 12/12/2025, Version 1, No translations available.
DEAnhang 6-Finanzielles Angebot Financial offer form (requests to participate), published on 12/12/2025, Version 1, No translations available.
DEEvaluation Sheet Tender specifications - adm.part (requests to participate), published on 12/12/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

There is a questions and answers section.

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 21:36
How should I name attachments in eSubmision? Name the attachments for your tender draft following the System Requirements. See the following conditions: The Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A)For procurement procedures: B)For req Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European Commission's Joint Research Centre (JRC) in Karlsruhe, Germany, for building cleaning services. The contract covers routine cleaning, glass cleaning, and special cleaning work for an area of approximately 32,201.49 square meters. The procedure is restricted, meaning only invited candidates can participate. The estimated value of the contract is 1.8 million EUR, and it will last for 48 months. The award will be based on the lowest price. The deadline to submit requests to participate is February 3, 2026. All submissions must be electronic, and potential tenderers must register for a Participant Identification Code (PIC). The eSubmission system supports various file types and encrypts uploaded documents for security. The tender documents, including the invitation, declaration of honor, administrative and technical specifications, draft contract, financial offer form, and evaluation sheet, are available for download. A Q&A section addresses common technical issues related to the eSubmission system.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants are companies or organizations that provide building cleaning services. This could include SMEs, large enterprises, or specialized cleaning service providers.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders for building-cleaning services, indicating a procurement process where the selected applicant will be awarded a contract to provide these services.

Consortium Requirement: The content does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the tender is for cleaning services at the JRC Karlsruhe, it is highly likely that applicants must be based in the EU or have the capacity to provide services within the EU, specifically in Germany.

Target Sector: The target sector is building-cleaning services. The CPV code 90911200 confirms this.

Mentioned Countries: Germany is implicitly mentioned as the location of the JRC Karlsruhe is in Germany.

Project Stage: The project stage is operational. The tender is for the execution of cleaning services, implying that the project is at the service delivery stage rather than research, development, or demonstration.

Funding Amount: The estimated total value of the contract is 1,800,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission. The procedure type is specified as a restricted procedure.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, specifically building-cleaning services.

Application Stages: The procedure type is specified as a restricted procedure, which typically involves two stages: a selection stage where candidates are pre-selected based on their capabilities, and a tender stage where the selected candidates submit their detailed offers. Therefore, there are likely 2 stages.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Commission, Joint Research Centre (JRC) Karlsruhe, for building-cleaning services at its facilities. The procedure identifier is EC-JRC/KRU/2025/RP/5617. The tender is for the execution of cleaning work in the buildings of the JRC Karlsruhe, encompassing routine cleaning in building wings and the surveillance and control area, glass cleaning, and special cleaning work, covering an area of 32,201.49 m². The estimated total value of the contract is 1,800,000 EUR, and the maximum contract duration is 48 months. The award method is based on the lowest price. The TED publication date was 12/12/2025, and the deadline for receipt of requests to participate is 03/02/2026 at 16:30 Europe/Berlin time. The submission method is electronic. The tender procedure is a restricted procedure. Interested parties must submit a request to participate, and if selected, they will then be invited to submit a full tender. The documentation includes an invitation to submit a request to participate, a declaration on honor, administrative and technical specifications, a draft contract, a draft contract annex, a financial offer form, and an evaluation sheet. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (less than 50 MB, maximum 200 files). A Personal Identification Code (PIC) is mandatory for participation, whether as a sole candidate or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.