Consultancy services for building and facilities management

The European Union Agency for Law Enforcement Cooperation (Europol) has issued a call for tenders, reference number EUROPOL/2025/OP/0007, for consultancy services related to building and facilities management. The total estimated contract value is €2,220,000, with a maximum duration of 48 months. This procurement opportunity aims to identify a contractor capable of delivering strategic advisory services in three main areas: housing management, strategic business consultancy, and facilities management.

The application process is classified as an open procedure, requiring electronic submission. Interested parties must submit their tenders by the deadline of June 30, 2025, at 16:00 Europe/Amsterdam time. A public opening of the tenders will take place on July 2, 2025, at 10:00 Europe/Amsterdam time. It is important to note that any inquiries sent after June 20, 2025, will not receive a response from the contracting authority.

Eligible applicants must be legal entities established in EU member states or eligible third countries, although there is no specific mention prioritizing small and medium-sized enterprises (SMEs). The nature of the contract is for services, indicating that the contract is a procurement rather than a grant. The funding type falls within the range of €1M to €5M, and there is no co-funding requirement stated. The procurement procedure favors a single applicant structure, which means that a consortium is not specifically required, although it is permissible if parties collaborate.

Tenderers must demonstrate relevant expertise and capability through comprehensive technical and financial proposals. The criteria for evaluation will focus on a best price-quality ratio, factoring in both quality and cost. The process is structured as a single-stage procedure with detailed requirements for submissions, which include an invitation letter, administrative specifications, technical specifications, a draft contract, and necessary tender forms.

The eSubmission system supports various file types and has specific guidelines for file sizes, attachment naming conventions, and electronic registration through a Personal Identification Code (PIC) that is mandatory for all applicants. The system operates in all 24 official EU languages and uses encryption for ensuring document integrity and confidentiality throughout the submission process.

This tender represents a significant procurement opportunity for organizations with expertise in consultancy and strategic advisory services within the housing and facilities management sectors. Interested entities are encouraged to prepare and submit their proposals electronically in adherence to the provided guidelines before the deadline.

The European Union Agency for Law Enforcement Cooperation (EUROPOL) has published a call for tenders, reference number EUROPOL/2025/OP/0007, with TED reference 102/2025 344692-2025, for consultancy services for building and facilities management. The estimated total value of the contract is 2,220,000 EUR.

The procedure is an open procedure, and submissions must be electronic. The contract's nature is for services, with a maximum duration of 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

The aim of this procurement procedure is to identify a contractor for the provision of consultancy and strategic advisory services in the following three areas:

1. Housing management services
2. Strategic business consultancy services
3. Facilities management services

The TED publication date is 28/05/2025. The date and time of the public opening is 02/07/2025 at 10:00 Europe/Amsterdam. The deadline for receipt of tenders is 30/06/2025 at 16:00 Europe/Amsterdam. The contracting authority is not bound to reply to questions submitted after 20/06/2025 at 05:00 Europe/Amsterdam. The main classification (CPV) code is 71315200 - Building consultancy services.

The following documents are available for download:

1. Invitation to tender Invitation letter, published on 28/05/2025, Version 1, no translations available.
2. Annex I-Part 1: Administrative specifications Tender specifications - adm. part, published on 28/05/2025, Version 1, no translations available.
3. Annex I_Part 2_Technical Specifications Technical specifications, published on 28/05/2025, Version 1, no translations available.
4. Annex II_ Draft Contract Draft contract, published on 28/05/2025, Version 1, no translations available.
5. Annex 2_Declaration on honour Declaration on honour (tender), published on 28/05/2025, Version 1, no translations available.
6. Annexes 3 to 5.4 editable version Other invitation to tender document, published on 28/05/2025, Version 1, no translations available.
7. Annex 6_Financial Tender Form Financial offer form, published on 28/05/2025, Version 1, no translations available.
8. Annex 7_Technical Tender Form Other invitation to tender document, published on 28/05/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are available:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 20:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 20:36

How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The attachment names must follow the naming convention. Published on 03/10/2024 16:39

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory. Published on 03/10/2024 16:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation. Published on 03/10/2024 16:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05

In summary, this is an invitation to tender issued by EUROPOL for consultancy services related to building and facilities management. The tender seeks a contractor to provide strategic advisory services in housing management, strategic business consultancy, and facilities management. The total estimated value is 2,220,000 EUR, and the contract duration is 48 months. The submission deadline is June 30, 2025. The process is an open, electronic submission, and the award will be based on the best price-quality ratio. Interested parties must register for a PIC (Personal Identification Code) and adhere to specific technical requirements for submitting their tenders through the eSubmission system. The documentation includes administrative specifications, technical specifications, a draft contract, and forms for financial and technical offers.

Eligible Applicant Types: The opportunity seeks to identify a contractor, suggesting that eligible applicants are likely to be companies or organizations capable of providing consultancy and strategic advisory services. The specific types of organizations are not explicitly defined, but it is implied that they should be entities with the capacity to deliver services in housing management, strategic business consultancy, and facilities management.

Funding Type: The funding type is procurement, as the opportunity is a call for tenders aiming to identify a contractor for providing consultancy and strategic advisory services. The nature of the contract is services.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the reference to a "contractor" suggests that both single entities and consortia could potentially apply, provided they meet the requirements outlined in the tender specifications. The FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that the lead contracting authority is the European Union Agency for Law Enforcement Cooperation (EUROPOL), it can be inferred that the beneficiary scope is likely within the EU or organizations that can provide services within the EU.

Target Sector: The target sector is consultancy services, specifically in the areas of housing management, strategic business consultancy, and facilities management. The main classification (CPV) code provided, 71315200, further specifies this as building consultancy services.

Mentioned Countries: The opportunity mentions Amsterdam in the context of the date and time of the public opening and the deadline for receipt of tenders. Therefore, the Netherlands is mentioned.

Project Stage: The project stage is not directly applicable, as this is a procurement procedure for consultancy services rather than a project-based funding opportunity. The focus is on identifying a contractor capable of providing ongoing services.

Funding Amount: The estimated total value of the procurement is 2,220,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission being the required method.

Nature of Support: The nature of support is non-monetary services, as the selected contractor will be providing consultancy and strategic advisory services.

Application Stages: The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio. The selection criteria are mentioned, implying an evaluation stage.

Success Rates: Information on success rates is not provided in the given text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text.

Summary: This opportunity is a call for tenders issued by the European Union Agency for Law Enforcement Cooperation (EUROPOL) to procure consultancy and strategic advisory services. The procedure, identified as EUROPOL/2025/OP/0007, is an open procedure with electronic submission. The aim is to identify a contractor to provide services in three key areas: housing management, strategic business consultancy, and facilities management. The estimated total value of the contract is 2,220,000 EUR, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. The TED publication date was 28/05/2025, and the deadline for receipt of tenders is 30/06/2025 at 16:00 Europe/Amsterdam time. A public opening of the tenders is scheduled for 02/07/2025 at 10:00 Europe/Amsterdam time. The contracting authority will not respond to questions submitted after 20/06/2025 at 05:00 Europe/Amsterdam. Tenderers must submit their proposals electronically and should consult the provided documents, including the invitation letter, administrative specifications, technical specifications, draft contract, declaration on honour, financial tender form, and technical tender form. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole tenderer or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions, with a maximum of 200 files allowed per submission, each under 50 MB. The system supports all 24 official EU languages and uses UTF-8 character set encoding, with encryption to ensure data integrity and confidentiality.