Conflict Prevention and Mediation support

The European External Action Service (EEAS) has issued a call for tenders (EEAS/2025/OP/0075) for a project titled "Conflict Prevention and Mediation Support." This procurement contract is valued at approximately 3,070,000 EUR and is set for a maximum duration of 48 months. The objective is to provide high-quality external expertise and logistical support focused on conflict prevention, peace mediation, and dialogue support.

Eligible applicant types include companies, organizations, and potentially consortia capable of delivering the required services, with no specific targeting of small and medium-sized enterprises (SMEs), as indicated by the absence of a designation for SME suitability. The funding type is categorized as a procurement contract for services.

There is no requirement for a consortium, suggesting that a single applicant can apply. The beneficiary scope is likely limited to entities from the European Union (EU), European Economic Area (EEA), and other countries with which the EU has specific procurement agreements, although no specific geographic restrictions are noted in the documentation.

The target sector for this contract focuses on defense and security, specifically concerning conflict resolution and mediation support, as identified by the relevant CPV code (71356200) for technical services. No specific countries are mentioned in the tender documentation, which emphasizes the importance of service delivery in relevant conflict zones.

The project stage is characterized as implementation, involving the active provision of technical services rather than research or development. The submission process is classified as an open call, with electronic submissions required by the deadline of August 7, 2025. The process is designed to evaluate tenders based on a combination of quality (60%) and price (40%).

As for the nature of support provided, successful bidders will receive remuneration for their services. The tender process specifies that it includes one application stage, primarily focused on the submission of tenders. Information regarding success rates is not provided.

There is no co-funding requirement for this procurement contract, meaning the contractor will receive full payment for the service rendered. Applications must be submitted electronically through a specified platform, adhering to various technical requirements. Interested parties must acquire a Personal Identification Code (PIC) to participate in the tendering process.

In summary, this contract offers an opportunity for qualified organizations to engage in impactful work in the field of conflict prevention and mediation, following an open tendering process scheduled to close on August 7, 2025.

The European External Action Service (EEAS) has published a call for tenders, EEAS/2025/OP/0075, for Conflict Prevention and Mediation support. The TED reference for this call is 115/2025 392718-2025. The submission method is electronic, and the call is currently open for submissions.

The objective of this contract is to provide the EEAS.PCM.2 (Peace, Security and Defence Partners) with high-quality external expertise (technical assistance) and logistics support in the fields of conflict prevention, peace mediation, and dialogue support. The procedure type is an open procedure. The estimated total value of the contract is 3,070,000 EUR. The TED publication date is 18/06/2025. The main classification (CPV) code is 71356200, which refers to technical assistance services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and it is a framework agreement without reopening of competition.

Key milestones include the TED publication date of 18/06/2025, the date and time of the public opening on 08/08/2025 at 10:00 Europe/Brussels, and the deadline for receipt of tenders on 07/08/2025 at 14:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 30/07/2025 at 05:00 Europe/Brussels.

The available documents include:

1. ENInvitation to tender-4Invitation letter, published on 18/06/2025, Version 1, with no translations available.
2. ENRequest to participate formInformation for candidates and tenderers, published on 18/06/2025, Version 1, with no translations available.
3. ENTender specifications-Part I-1Tender specifications, published on 18/06/2025, Version 1, with no translations available.
4. ENTender specifications- Part II-Technical SpecificationsTechnical specifications, published on 18/06/2025, Version 1, with no translations available.
5. ENDeclaration on honour(10)Declaration on honour (tender), published on 18/06/2025, Version 1, with no translations available.
6. ENDraft FWC-2Draft contract, published on 18/06/2025, Version 1, with no translations available.
7. ENAnnex IVOther invitation to tender document, published on 18/06/2025, Version 1, with no translations available.
8. ENAnnex VOther invitation to tender document, published on 18/06/2025, Version 1, with no translations available.

Submissions must be sent exclusively via electronic means to the address provided upon accessing the submission link.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are available:

1. How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 20:52.
2. Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 20:52.
3. Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50.
4. Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 20:40.
5. Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 20:36.
6. How should I name attachments in eSubmission? Name the attachments following the System Requirements. See the following conditions: The ... Published on 03/10/2024 16:39.
7. Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 16:37.
8. I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 16:37.
9. Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 16:36.
10. I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 16:36.
11. How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 16:35.
12. Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14.
13. How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07.
14. What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55.
15. How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56.
16. Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58.
17. Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57.
18. Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55.
19. Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed, and deleted. Published on 24/03/2023 21:32.
20. In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07.
21. I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 22:05.

In summary, this is a call for tenders by the European External Action Service (EEAS) seeking external expertise and logistical support in conflict prevention, peace mediation, and dialogue support. The contract is valued at approximately 3.07 million EUR and will run for a maximum of 48 months. The tendering process is electronic, and the deadline for submissions is August 7, 2025. Interested parties must register for a Participant Identification Code (PIC) and adhere to specific technical requirements for submitting their proposals through the eSubmission system. The documentation provides detailed specifications, contractual terms, and guidelines for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it can be inferred that eligible applicants could include organizations, companies, or consortia with expertise in conflict prevention, peace mediation, dialogue support, and technical assistance services. The "Request to participate form Information for candidates and tenderers" document should provide more specific details.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European External Action Service) is seeking services.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. Given that the contracting authority is the European External Action Service (EEAS), it is likely that the opportunity is open to entities within the EU and potentially to entities in countries with which the EU has specific agreements. The tender documents should provide more specific details.

Target Sector: The target sector is conflict prevention, peace mediation, and dialogue support. It also includes technical assistance and logistics support in these fields.

Mentioned Countries: No specific countries are mentioned. The relevant region is the European Union, given the contracting authority is the European External Action Service (EEAS).

Project Stage: The project stage is not explicitly mentioned, but it is likely focused on the implementation and provision of services, rather than early-stage research or development. The tender seeks entities capable of providing "high quality external expertise (technical assistance) and logistics support," suggesting a need for organizations with demonstrated capabilities.

Funding Amount: The estimated total value of the tender is 3,070,000 EUR.

Application Type: Open call. The procedure type is described as an "Open procedure".

Nature of Support: The beneficiaries will receive money in exchange for services. The contract is for providing technical assistance and logistics support.

Application Stages: The number of application stages is not explicitly stated, but the documentation includes a "Request to participate form," which might indicate a two-stage process (request to participate followed by a full tender submission). However, this requires further clarification from the tender documents.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders from the European External Action Service (EEAS) for providing external expertise (technical assistance) and logistics support in conflict prevention, peace mediation, and dialogue support. The procedure is an open call, meaning any interested and qualified organization can apply. The estimated total value of the contract is 3,070,000 EUR, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. Submissions must be sent electronically. The deadline for receipt of tenders is August 7, 2025, at 14:00 Brussels time. The contracting authority may not reply to questions submitted after July 30, 2025, at 05:00 Brussels time. Tenderers must submit their applications electronically, following the instructions provided in the tender documents. A Personal Identification Code (PIC) is mandatory for participation, whether as a single entity or as part of a consortium. The EEAS is looking for high-quality external expertise to support its Peace, Security and Defence Partners (PCM.2). The tender documents include an invitation letter, a request to participate form, tender specifications (parts I and II), a declaration on honour, a draft contract, and annexes. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files must be less than 50 MB, and a maximum of 200 files can be uploaded per tender). The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information.