Collection, transport and processing of conventional and hazardous waste

This is an open call for tenders from the European Commission's Joint Research Centre (JRC) in Geel, Belgium, for the provision of waste management services focused on the collection, transport, and treatment of both hazardous and non-hazardous waste produced at their premises. The estimated total value of the contract is €332,000, with a maximum duration of 48 months. This tender references the procedure number EC-JRC/GEE/2025/OP/1890 and falls under the CPV classification 90500000, which pertains to refuse and waste-related services.

Eligible applicants include companies with the expertise to handle the specified waste types. The tender allows for both single applicants and consortia, but a Personal Identification Code (PIC) is mandatory for all participants. The services required exclude nuclear waste but include various other waste types generated from laboratory activities, medical services, catering, and office maintenance.

Submissions must be made electronically via the Funding and Tenders Portal, with the deadline for receipt set for 2 July 2025, at 16:00 Brussels time. The award will be made based on the lowest price. All necessary tender documents can be accessed online, including the invitation letter, draft service contract, and tender specifications which outline administrative requirements.

Questions submitted after 24 June 2025 at 05:00 Brussels time will not be addressed by the contracting authority. The public opening of tenders will occur on 4 July 2025 at 10:00 Brussels time.

Interested companies and organizations should ensure compliance with specifications outlined in the tender documents and register for a PIC prior to submission. Successful bidders will receive monetary compensation in exchange for the services rendered.

This is a call for tenders, reference number EC-JRC/GEE/2025/OP/1890, for the collection, transport, and treatment of both hazardous and non-hazardous waste produced on the premises of JRC-Geel. This excludes nuclear waste but includes chemical and biohazardous waste from laboratories, hazardous and non-hazardous medical waste from medical services, waste from catering, offices, and infrastructure maintenance works.

The procedure type is an open procedure. The estimated total value of the tender is 332,000 EUR. The TED publication date is 28/05/2025. The lead contracting authority is the European Commission, DG JRC Joint Research Centre. The main classification (CPV) is 90500000 Refuse and waste related services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. It is a framework agreement without reopening of competition.

The TED reference is 102/2025 345659-2025. The submission method is electronic and open for submission.

Milestones:
TED publication date: 28/05/2025
Date and time of public opening: 04/07/2025 10:00 Europe/Brussels
Deadline for receipt of tenders: 02/07/2025 16:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 24/06/2025 05:00 Europe/Brussels

Available documents include:
EN0. Invitation to tender Invitation letter Published on 28/05/2025 Version 1 No translations available
EN1. Draft Service FWC Draft contract Published on 28/05/2025 Version 1 No translations available
EN1. Appendix 2 Draft contract annex Published on 28/05/2025 Version 1 No translations available
EN1.1. EN TENDER SPECIFICATIONS Tender specifications adm. part Published on 28/05/2025 Version 1 No translations available
EN1.1.1. Admin Specs Annex 1 List of documents Tender specifications adm. part Published on 28/05/2025 Version 1 No translations available
EN1.1.2. Admin Specs Annex 2 Declaration on honour Declaration on honour (tender) Published on 28/05/2025 Version 1 No translations available
EN1.1.3 Power of attorney Tender specifications adm. part Published on 28/05/2025 Version 1 No translations available
EN1.1.4. Adm. spec Annex 4 List subcontractors Tender specifications adm. part Published on 28/05/2025 Version 1 No translations available
EN1.1.5.1 Commitment letter identified subcontractor Tender specifications adm. part Published on 28/05/2025 Version 1 No translations available
EN1.1.5.2 Commitment letter entity capacities relied Tender specifications adm. part Published on 28/05/2025 Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows... Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link... Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u... Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... Published on 17/10/2024 20:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa... Published on 17/10/2024 20:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ... Published on 03/10/2024 16:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ... Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i... Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req... Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking... Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread... Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 22:05

In summary, this EU tender opportunity seeks a contractor to manage the collection, transport, and processing of various waste streams, both hazardous and non-hazardous, generated at the JRC-Geel site. The contract is valued at 332,000 EUR and will run for a maximum of 48 months. The tender process is an open procedure, meaning any eligible organization can submit a bid electronically. The award will be based on the lowest price offered. Interested parties should download the tender documents, including the invitation letter, draft contract, and tender specifications, and ensure their submissions comply with the specified requirements and deadlines. A key requirement is obtaining a Participant Identification Code (PIC) for tender submission. The deadline for submitting tenders is 02/07/2025 at 16:00 Brussels time.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that provide refuse and waste-related services. This could include SMEs, large enterprises, or other entities with the necessary expertise and capacity.

Funding Type: The funding type is procurement, specifically a service contract.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The tender specifications include provisions for listing subcontractors and providing commitment letters, suggesting that consortia are permitted. A Personal Identification Code (PIC) is mandatory for both sole candidates and members of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is likely open to entities registered in the EU or potentially EEA countries.

Target Sector: The target sector is refuse and waste-related services. Specifically, the tender focuses on the collection, transport, and treatment of both hazardous and non-hazardous waste.

Mentioned Countries: The tender is specifically for services at JRC-Geel, which is located in Belgium. Therefore, Belgium is the only country explicitly mentioned.

Project Stage: The project stage is operational. The tender is for the provision of ongoing waste management services.

Funding Amount: The estimated total value of the tender is 332,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing waste management services.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, which will then be evaluated based on the selection criteria.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is an open call for tenders by the European Commission, DG JRC Joint Research Centre, for the collection, transport, and treatment of hazardous and non-hazardous waste produced at the JRC-Geel premises in Belgium. The procedure identifier is EC-JRC/GEE/2025/OP/1890. The estimated total value of the contract is 332,000 EUR, and the maximum contract duration is 48 months. The submission method is electronic, and the deadline for receipt of tenders is 02/07/2025 at 16:00 Europe/Brussels time. The contract will be awarded based on the lowest price. The tender documents include an invitation letter, a draft service contract, a draft contract annex, and tender specifications, including administrative parts and annexes related to required documents, declarations of honor, power of attorney, lists of subcontractors, and commitment letters. Tenderers must register for a PIC (Personal Identification Code) to participate. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a maximum of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The contracting authority is not bound to reply to questions submitted after 24/06/2025 05:00 Europe/Brussels. The date and time of public opening is 04/07/2025 10:00 Europe/Brussels.