Bereitstellung von Zeitarbeitskräfte für das JRC Karlsruhe

This opportunity involves a procurement contract issued by the European Commission’s Joint Research Centre (JRC) in Karlsruhe, Germany, for the provision of temporary administrative and technical staff. The estimated total contract value is €1.2 million, and it is structured as a framework agreement allowing for multiple suppliers with the possibility of renewal up to three times after the initial term of 12 months. The target sectors for this staffing contract include human resources, finance, accounting, archiving, and general secretarial services, which may need to be performed in controlled radiation environments. Eligible applicants include businesses capable of providing temporary staffing, with no specific preference for small and medium-sized enterprises Although SMEs are not explicitly targeted, they are not outright excluded if they can meet the requirements. The application process is an open call, allowing any suitable entity to submit a tender electronically. The award will be based solely on price, emphasizing a competitive bidding process. The deadline for submission of tenders is September 5, 2025, at 16:00 (Europe/Berlin time), with a public opening of submissions scheduled for September 8, 2025. The contracting authority will not respond to inquiries submitted after August 28, 2025. Participation requires a valid Personal Identification Code (PIC), and submission files must be less than 50 MB, following specific naming conventions. The tender documents include an invitation letter, administrative annex, declaration of honour, technical specifications, financial offer form, and a draft contract. All inquiries and submissions are to be conducted through the eSubmission system, which supports all 24 official EU languages and employs encryption for data security.

This is a call for tenders, reference number EC-JRC/KRU/2025/OP/1584, for the provision of temporary staff to the JRC Karlsruhe. The TED reference is 140/2025 485726-2025. The European Commission, Gemeinsame Forschungsstelle (JRC) is the lead contracting authority.

The JRC Karlsruhe requires a contract to provide personnel for temporary administrative or technical support tasks as needed. The focus is on human resources, finance and accounting, archiving, and general secretarial work. The work may be carried out in the controlled area of the JRC Karlsruhe, where special radiation protection measures must be observed.

The procedure type is open. The estimated total value is €1,200,000. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. It is a framework agreement with reopening of competition.

The TED publication date is 24/07/2025. The date and time of the public opening is 08/09/2025 10:00 Europe/Berlin. The deadline for receipt of tenders is 05/09/2025 16:00 Europe/Berlin. The contracting authority is not bound to reply to questions submitted after 28/08/2025 05:00 Europe/Berlin.

The submission method is electronic, and submissions must be sent exclusively at the address for submission given.

The documents available for download are:

DE01-Zeitarbeitskraft ITT Invitation letter, published on 24/07/2025, Version 1, No translations available

DE02-Zeitarbeitskraft Adm. Annex Tender specifications - adm. part, published on 24/07/2025, Version 1, No translations available

DE03-Zeitarbeitskraft DoH Declaration on honour (tender), published on 24/07/2025, Version 1, No translations available

DE04-Zeitarbeitskraft TS Technical specifications, published on 24/07/2025, Version 1, No translations available

DE05-Zeitarbeitskraft Finanzielles Angebot Financial offer form, published on 24/07/2025, Version 1, No translations available

DE06-Zeitarbeitskraft Vertrag Draft contract, published on 24/07/2025, Version 1, No translations available

There are some frequently asked questions (FAQ) related to the eSubmission system.

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.

How should I name attachments in eSubmission? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The attachment name must be aligned with the naming convention described in the System Requirements document.

Can I submit a video in eSubmission? Which formats are supported? You can check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For request to participate.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking on the link.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, the European Commission's JRC Karlsruhe is seeking tenders for a framework agreement to provide temporary administrative and technical staff. The contract is valued at €1.2 million and will run for a maximum of 48 months. The tender is an open procedure, meaning any interested party can submit a bid electronically by the deadline of September 5, 2025. The award will be based on the lowest price. The required staff will support areas such as human resources, finance, accounting, archiving, and general secretarial duties, potentially within a controlled radiation area, necessitating adherence to specific safety protocols. Tenderers must register for a Participant Identification Code (PIC) and ensure their submissions comply with the eSubmission system's technical requirements, including file size limits and naming conventions. The documentation includes an invitation letter, administrative annex, declaration of honour, technical specifications, financial offer form, and a draft contract.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that companies or organizations that can provide temporary staff, including personnel supply services, are eligible. This could include staffing agencies, recruitment firms, or similar entities.

Funding Type:This is a procurement opportunity, specifically a service contract. The JRC Karlsruhe is seeking to contract with an organization to provide temporary staff.

Consortium Requirement:The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are potentially eligible.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated. However, given that it is an EU tender and the location of the JRC is in Karlsruhe, Germany, it is likely that companies registered in the EU or EEA countries are eligible.

Target Sector:The target sector is personnel supply services, specifically for administrative and technical support tasks. The areas of focus include human resources, finance and accounting, archiving, and general secretarial work.

Mentioned Countries:Germany is mentioned as the location of the JRC Karlsruhe. The European Union is also mentioned as the lead contracting authority is the European Commission.

Project Stage:This opportunity is for the provision of services, so the project stage is not applicable in the traditional sense. Instead, it is about the operational capacity of the applicant to provide the required services.

Funding Amount:The estimated total value of the contract is €1,200,000.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive money in exchange for providing temporary staff services.

Application Stages:The number of stages is not explicitly mentioned, but it would likely involve at least two stages: submission of the tender and evaluation of the tender.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:There is no mention of a co-funding requirement.

Summary:

This is a call for tenders issued by the European Commission, specifically the Joint Research Centre (JRC) in Karlsruhe, Germany. The JRC is seeking a contractor to provide temporary administrative and technical staff on an as-needed basis. The key areas of support include human resources, finance and accounting, archiving, and general secretarial duties. The estimated total value of the contract is €1,200,000, and the maximum contract duration is 48 months. The procedure type is an open procedure, meaning any eligible organization can apply. The award method will be based on the lowest price. The submission method is electronic, and the deadline for receipt of tenders is September 5, 2025, at 16:00 Europe/Berlin time. The TED publication date was July 24, 2025. The contracting authority is not bound to reply to questions submitted after August 28, 2025, at 05:00 Europe/Berlin time. The tender documents include an invitation letter, administrative annex, declaration of honor, technical specifications, financial offer form, and a draft contract. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files less than 50 MB). A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.