25 29 Building maintenance contract of the premises of the European Union in Valletta (MALTA) and Sofia (BULGARIA)

This opportunity presents a procurement call from the European Parliament for a building maintenance contract for two separate lots located in Valletta, Malta, and Sofia, Bulgaria. The estimated total contract value is €1,156,500, broken down into €489,000 for Lot 1 in Malta and €667,500 for Lot 2 in Bulgaria. The contract has a maximum duration of 72 months, beginning with an initial period of 12 months that can be renewed five times. The award criteria will weigh price at 70% and quality at 30%.

Eligible applicant types include companies specializing in building maintenance services, with no consortium requirement explicitly stated, allowing for bids from individual entities. The funding mechanism is service-based procurement rather than a grant, with bidders receiving payment for services rendered.

Geographically, the tender is open to companies based in EU member states, and possibly EEA countries, aligned with standard EU procurement regulations. Submissions must be made electronically via the Funding and Tenders Portal by August 7, 2025, with a public opening of tenders scheduled for August 8, 2025. The application process is an open call, and bidders must possess a Participant Identification Code (PIC) to participate.

Technical specifications emphasize the focus on ongoing maintenance of technical installations and structural elements. "Repair and maintenance services" classifications (CPV codes 50000000 and 50700000) guide the selection. The tendering documents provide additional guidelines and requirements for submission.

This is a call for tenders, reference number EP-INLO/LUX/2025/OP/0025, for a building maintenance contract of the premises of the European Union in Valletta (MALTA) and Sofia (BULGARIA). The TED reference is 124/2025 425732-2025. The submission method is electronic and the procedure is an open procedure. The estimated total value of the contract is 1156500 EUR. The TED publication date is 02/07/2025. The lead contracting authority is the European Parliament, INLO Directorate-General for Infrastructure and Logistics. The main classification (CPV) code is 50000000 Repair and maintenance services.

The tender is divided into two lots:

Lot 1: Maintenance contract for technical installations and building elements in Valetta (MALTA). The description is a contract for building maintenance for the House of Europe in Valetta, Malta. The nature of the contract is services. The maximum contract duration is 72 months. The award method is best price-quality ratio. The estimated value is 489000 EUR. The lead contracting authority is the European Parliament, INLO Directorate-General for Infrastructure and Logistics. There is no framework agreement. The selection criteria include the main classification (CPV) code 50000000 Repair and maintenance services and the additional classification (CPV) code 50700000 Repair and maintenance services of building installations. Milestones include the TED publication date of 02/07/2025, the date and time of public opening of 08/08/2025 10:00 Europe/Luxembourg, the deadline for receipt of tenders of 07/08/2025 16:30 Europe/Luxembourg, and the contracting authority is not bound to reply to questions submitted after 21/07/2025 05:00 Europe/Luxembourg.

Lot 2: Maintenance contract for technical installations and building elements in Sofia (BULGARIA). The description is a contract for building maintenance for the House of Europe in Sofia (BULGARIA). The nature of the contract is services. The maximum contract duration is 72 months. The award method is best price-quality ratio. The estimated value is 667500 EUR. The lead contracting authority is the European Parliament, INLO Directorate-General for Infrastructure and Logistics. There is no framework agreement. The selection criteria include the main classification (CPV) code 50000000 Repair and maintenance services and the additional classification (CPV) code 50700000 Repair and maintenance services of building installations. Milestones include the TED publication date of 02/07/2025, the date and time of public opening of 08/08/2025 10:00 Europe/Luxembourg, the deadline for receipt of tenders of 07/08/2025 16:30 Europe/Luxembourg, and the contracting authority is not bound to reply to questions submitted after 21/07/2025 05:00 Europe/Luxembourg.

The following documents are available for download: Invitation letter (published 02/07/2025, all lots, version 1, no translations available), Information for candidates and tenderers (published 02/07/2025, all lots, version 1, no translations available), Tender specifications administrative part (published 02/07/2025, all lots, version 1, no translations available), Technical specifications lot 1 and 2 (published 02/07/2025, all lots, version 1, no translations available), Price schedule lot 1 financial offer form (published 02/07/2025, lot 1, version 1, no translations available), Draft contract lot 1 (published 02/07/2025, lot 1, version 1, no translations available), and Draft contract lot 2 (published 02/07/2025, lot 2, version 1, no translations available).

Submissions must be sent exclusively at the address for submission given below via electronic submission.

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In summary, this is a European Parliament call for tenders for building maintenance contracts at the House of Europe locations in Valletta, Malta and Sofia, Bulgaria. The tender is divided into two lots, one for each location. Companies interested in providing these services are invited to submit their tenders electronically by August 7, 2025. The contract duration is 72 months. The award will be based on the best price-quality ratio. Tenderers must have a Participant Identification Code (PIC) and adhere to specific technical requirements for electronic submissions, including file size limits and naming conventions. The European Parliament will hold a public opening of the tenders on August 8, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies or organizations with expertise in building maintenance and technical installations. This could include SMEs, large enterprises, or specialized service providers. The "Information for candidates and tenderers" document should provide more specific details.

Funding Type: The funding type is procurement, specifically a service contract. The European Parliament is procuring building maintenance services.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the tender is divided into two lots, suggesting that a single applicant could bid for one or both lots. The "Information for candidates and tenderers" document should clarify if consortia are allowed or preferred.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is likely focused on companies or organizations established in the EU or countries with which the EU has relevant agreements, given that the services are to be performed in Malta and Bulgaria. The "Information for candidates and tenderers" document should provide definitive geographic eligibility criteria.

Target Sector: The target sector is building maintenance and repair services. This includes maintenance of technical installations and building elements.

Mentioned Countries: Malta, Bulgaria, Luxembourg.

Project Stage: The project stage is operational. The tender is for the ongoing maintenance of existing buildings (the House of Europe in Malta and Sofia).

Funding Amount: The estimated total value of the tender is 1,156,500 EUR. Lot 1 (Malta) has an estimated value of 489,000 EUR, and Lot 2 (Bulgaria) has an estimated value of 667,500 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing building maintenance services. This is a service contract.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation of the tender, and contract award. The "Tender specifications - adm. part" and "Information for candidates and tenderers" documents should detail the specific stages.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The information does not explicitly state whether co-funding is required. Typically, in procurement contracts, co-funding is not required, as the contracting authority pays the full contract value.

Summary:

This is an open call for tenders issued by the European Parliament, INLO Directorate-General for Infrastructure and Logistics, for a building maintenance contract of the premises of the European Union in Valletta, Malta, and Sofia, Bulgaria. The procedure identifier is EP-INLO/LUX/2025/OP/0025. The TED reference is 124/2025 425732-2025. The estimated total value of the contract is 1,156,500 EUR. The tender is divided into two lots: Lot 1 is for building maintenance for the House of Europe in Malta, with an estimated value of 489,000 EUR, and Lot 2 is for building maintenance for the House of Europe in Bulgaria, with an estimated value of 667,500 EUR. The maximum contract duration for each lot is 72 months. The award method is based on the best price-quality ratio.

The main classification (CPV) code is 50000000 - Repair and maintenance services, with an additional classification (CPV) code of 50700000 - Repair and maintenance services of building installations. The TED publication date is 02/07/2025. The deadline for receipt of tenders is 07/08/2025 at 16:30 Europe/Luxembourg time. The date and time of the public opening is 08/08/2025 at 10:00 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after 21/07/2025 at 05:00 Europe/Luxembourg time.

Submissions must be sent electronically via the eSubmission system. Tenderers must have a Participant Identification Code (PIC). The maximum size for attachments is 50 MB, and the maximum number of attachments per submission is 200. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.

Interested parties should download and review the following documents: Invitation letter, Information for candidates and tenderers, Tender specifications administrative part, Technical specifications for lot 1 and 2, Price schedule for lot 1, Draft contract for lot 1, and Draft contract for lot 2.