Upgrade of desktop PCs and maintenance Life Science qPCR instruments

European Commission DG JRC (JRC.F Health and Food) invites electronic tenders under reference EC-JRC/GEE/2026/OP/4415 for replacing two desktop PCs connected to QuantStudio 7 Flex systems and providing preventive maintenance for Life Science qPCR instruments at JRC Geel, Belgium. The contract is a services procurement with an estimated total value of €100,000, maximum duration up to 48 months (initial 12 months plus three 12-month renewals), and will be awarded on the basis of lowest price. Tenders must be submitted electronically via the EU Funding & Tenders Portal eSubmission (EU Login and PIC required) by 26 October 2026 at 16:00 Brussels time, and procurement documents, technical specifications and submission templates are available on the Portal.

What it funds

Scope

Supply and installation of two replacement desktop PCs (QuantStudio 7 Flex systems) and annual preventive maintenance visits for three Life Science qPCR instruments (QuantStudio 7 Flex x2 and QuantStudio 5). Maintenance includes inspection, cleaning, software/firmware updates, temperature and lid accuracy checks, optical and dye calibrations and delivery of maintenance reports and certificate of conformity.

Who can apply

Open tender. Eligible applicants are economic operators registered in the EU Funding & Tenders Participant Register (PIC required). Single tenderers or consortia may apply; subcontracting is permitted and identified subcontractors must be declared.

Key administrative points

Deadlines & important dates

How to apply / documents

Full procurement dossier including invitation to tender, draft contract, tender specifications, technical annexes and forms is available on the EU Funding & Tenders Portal Tender details. 1

Footnotes

1. 1Official Procurement notice and documents (EC-JRC/GEE/2026/OP/4415) on the EU Funding & Tenders Portal: Tender details.

Opportunity summary

The European Commission, Directorate General Joint Research Centre (DG JRC), JRC.F Health and Food (Food and Feed Compliance) invites electronic tenders under an open procedure for the upgrade of two desktop PCs for QuantStudio 7 Flex qPCR systems and preventive maintenance of three Life Science qPCR instruments installed at JRC Geel, Belgium (procedure reference EC-JRC/GEE/2026/OP/4415). The estimated total value of the procedure is €100 000. The contract is services, maximum duration 48 months, award by lowest price. Tenders must be submitted electronically via the EU Funding & Tenders Portal eSubmission system. Key dates in the call documents show a deadline for receipt of tenders 26/10/2026 16:00 (Europe/Brussels) and public opening 28/10/2026 10:00 Europe/Brussels. All procurement documents (invitation, draft contract, administrative and technical tender specifications, annexes, templates) are published in English on the Funding & Tenders Portal F&T Portal - tender details.

Detailed scope of work and technical requirements

Contract form, duration, value and award

Who may apply and eligibility

Selection and exclusion checks

Application process and required documents

Tenders must be submitted exclusively via eSubmission (EU Login). The tender must include administrative documents, declarations, the technical tender, and the financial tender (Annex 6 Financial Offer Form). See Annex 1 (List of documents) for where and when to upload each document. Identified subcontractors and commitment letters must be attached as required. The eSubmission field 'Total amount' must match the total in the uploaded Financial Offer form.

Administrative, legal and contractual highlights

Evaluation and award: price submission

Price is the sole award criterion (100%). Tenderers must use the Financial Offer Form (Annex 6). The tender price must be expressed in EUR, excluding VAT, and be all‑inclusive for the listed preventive maintenance activities and the PC upgrade. The contracting authority will rank tenders by ascending total price and award to the lowest compliant tender. The contracting authority may reject abnormally low tenders in accordance with Annex I Financial Regulation.

Key obligations for a successful contractor

How to prepare a compliant tender — practical checklist

Tenderers are strongly advised to read the full invitation to tender, draft contract and both administrative and technical tender specifications, and to use the official templates provided in the procurement documents. The technical specifications and the draft contract contain important operational, safety, reporting and invoicing rules that are binding if the tender is successful.

This summary is based entirely on the procurement notice, TED reference and procurement documents published by the European Commission DG JRC on the Funding & Tenders Portal and TED. Tenderers must consult and rely on the official procurement documents for binding requirements and full contractual terms. The Portal contains the draft contract, tender specifications (administrative and technical), financial offer form, declaration on honour templates, commitment letters, power of attorney and all annexes referenced above. For technical clarifications use the Portal Q&A; contracting authority may stop responding to questions submitted after 16/10/2026 23:59 (Europe/Brussels) as stated in the procurement documents. F&T Portal - tender documents and submission TED reference details 1

Footnotes

1. 1Accessible procurement documents include: Invitation to tender; Draft contract and its Annexes (Maintenance Contract, Appendix 2 etc.); Tender specifications Part 1 (administrative) and Part 2 (technical); Annexes: Declaration on Honour; Power of attorney; List of identified subcontractors; Commitment letters (Annexes 5.1 and 5.2); Financial Offer Form (Annex 6); Maintenance Report template (Annex III); Certificate of Conformity (Annex VI); Instructions for staff of external companies; Security Requirements (Appendix 2). All documents published on the EU Funding & Tenders Portal call page.

This is an EU procurement opportunity from the European Commission, DG JRC Joint Research Centre, for replacing two desktop PCs connected to QuantStudio 7 Flex systems and providing preventive maintenance for two Life Science qPCR instruments at the JRC Geel site1.

Opportunity overview

The contract is a services procurement under procedure reference EC-JRC/GEE/2026/OP/4415. It is an open procedure, submitted electronically, with award on the basis of lowest price and an estimated total value of €100000. The main CPV is 50411000 Repair and maintenance services of measuring apparatus.

What the contract covers

The tender concerns an upgrade by replacing the existing two desktop PCs of the QuantStudio 7 Flex systems with new desktop PCs and preventive maintenance of two Life Science qPCR instruments. The contract documents also indicate that the desktop PC replacement should be performed during the first preventive maintenance visit.

Who can apply

Any economic operator capable of delivering the required maintenance and upgrade services can submit a tender, subject to the eligibility, exclusion and selection criteria in the procurement documents. The procedure allows single tenderers, joint tenders and the use of subcontractors or relied-on entities where relevant, but the declaration forms require all involved entities to confirm compliance with exclusion and selection rules.

Eligibility and participation highlights

Tenderers must submit electronically through the EU Funding and Tenders Portal and need an EU Login account to access the eSubmission system. The documents also indicate that a Participant Identification Code, PIC, is mandatory for tenderers and that the system supports joint tendering through a group leader arrangement.

The tenderer, and where applicable its subcontractors and entities whose capacity is relied on, must not be in exclusion situations such as bankruptcy, serious professional misconduct, fraud, corruption, money laundering, terrorist offences, child labour, trafficking in human beings, significant contractual deficiencies, conflicts of interest, restrictive measures, or an established debt to the Union.

Selection and compliance requirements

The declaration on honour states that the tenderer must fulfil the selection criteria set out in the tender specifications, including any consolidated assessment requirements. It also confirms that the tender must be prepared independently and that no conflicting professional interests may negatively affect performance.

Contract value and duration

The estimated total contract value is €100000. The maximum duration is 48 months, with an initial period of 12 months and automatic renewal three times for 12 months each unless either party gives formal notice at least three months before the end of the ongoing period.

Financial and contractual conditions

The contract is for services, with no pre financing, no interim payment, no performance guarantee and no retention money guarantee. Payment of the balance is due after the preventive maintenance has been performed and the relevant maintenance report and certificate of conformity have been accepted. The contracting authority states that it will pay within 30 days from receipt of the invoice once the submitted documents or deliverables are approved.

The contract specifies a two year guarantee for the goods against manufacturing or material defects starting after delivery and acceptance. It also states that prices may be revised according to the HICP Euro Area index defined in the contract conditions.

Submission timeline and key dates

The deadline for receipt of tenders is 26 October 2026 at 16:00 Brussels time. The public opening is scheduled for 28 October 2026 at 10:00 Brussels time. The contracting authority states that it is not bound to reply to questions submitted after 16 October 2026 at 23:59 Brussels time.

Practical bidder notes

The contract documents emphasise that all submissions must be sent exclusively by electronic means, that only one tender per tenderer will be considered unless variants are allowed, and that late submissions are rejected. The invitation also notes that all costs of preparing and submitting the tender are borne by the tenderer.

The contract is to be performed at the European Commission Joint Research Centre in Geel, Belgium, with deliveries under DDP Incoterms 2020. The documents also require compliance with applicable occupational health, safety and environmental rules, and with the JRC Geel instructions for external companies.

Key facts at a glance

Footnotes

1. 1Official portal record and attached procurement documents for procedure EC-JRC/GEE/2026/OP/4415, including the invitation to tender, draft contract, tender specifications and annexes.