Framework contract for interior design and the delivery of furniture at the JRC Geel and Petten site.

The European Commission DG JRC has published an open procedure for a framework contract to provide interior design services and supply, delivery, installation and after-sales of office and ancillary furniture for JRC sites in Petten (NL) and Geel (BE). The framework is non-exclusive, split into two lots (estimated values: Lot 1 Petten €300,000; Lot 2 Geel €400,000) with a total estimated value of €700,000 and a maximum duration of 48 months (initial 12 months plus up to three renewals). Award is by best price-quality ratio with an 80% weighting for price and 20% for quality, and tenders must be submitted electronically via the EU Funding & Tenders Portal. Deadline for receipt of tenders is 02/11/2026 16:00 Europe/Amsterdam and full procurement documents and templates are available on the Portal.

What it buys

Scope summary

Framework contract(s) for interior design services and the supply, delivery and installation of office furniture (workstations, desks, chairs, drawer units, cupboards, meeting pods and related logistics). Includes layout/design services, ergonomic adjustments and after-sales support.

Delivery locations:JRC sites in Petten (NL) and Geel (BE) ¹

1. 1Who can apply: companies (sole bidders) or groups/joint tenders; subcontracting permitted and entities' capacities may be relied on.
2. 2Procedure and submission: open procedure, electronic submission via EU Funding & Tenders Portal (EU Login/eSubmission).
3. 3Contract form and length: single-framework contracts (one per lot), maximum duration 48 months (initial 12 months + renewals).

Key commercial facts

Estimated values and award:estimated overall procedure value €700,000 split into two lots; award by best price-quality ratio.

Deadlines and procurement events

Deadline for receipt of tenders:02/11/2026 16:00 Europe/Amsterdam. Public opening (virtual): 04/11/2026 10:00 Europe/Amsterdam. Contract notice published September 2026.

Eligibility and mandatory steps

Tenderers must register in the Participant Register (PIC), hold an EU Login account to use eSubmission and submit required administrative, selection and technical documents (declaration on honour, financial and technical offers, certificates). Joint bids allowed; group leader must be appointed.

Evaluation and award

Award method:best price-quality ratio. Tender assessment combines price (weighting up to 80%) and discounts on catalogue items (up to 20%); technical compliance with detailed specifications is mandatory.

Contract & practical notes

Framework agreement (no reopening of competition). Delivery DDP to JRC sites; suppliers must meet sustainability, acoustic, fire and ergonomic specs and provide after-sales/parts for specified warranty periods. Security and site-specific safety requirements apply for on-site work.

Footnotes

1. 1Full procurement documents, technical specifications, draft contract and templates are published on the Funding & Tenders Portal tender page (call EC-JRC/PTT/2026/OP/3600) and must be consulted for complete requirements.

Essential facts

Title:Framework contract for interior design and the delivery of furniture at the JRC Geel and Petten site. Reference: EC-JRC/PTT/2026/OP/3600 (TED ref 179/2026; 637952-2026). Lead contracting authority: European Commission, DG JRC - Joint Research Centre. Procedure type: Open procedure (framework agreement without reopening of competition). Nature of the contract: supplies. Main CPV: 39130000 - Office furniture. Additional CPV: 79932000, 39110000, 39120000. Framework contract maximum duration: 48 months (initial 12 months renewable up to 3 times).

Estimated value (total for procedure):Estimated overall value €700,000 (split in lots: Lot 1 Petten €300,000; Lot 2 Geel €400,000).

Dates and submission

Deadline for receipt of tenders:2 November 2026, 16:00 Europe/Amsterdam. Public opening (virtual): 4 November 2026 10:00 Europe/Amsterdam. Last date for contracting authority to reply to questions: 22 October 2026 23:59 Europe/Amsterdam. TED publication date: 16 September 2026.

What the contracting authority wants

Scope:a non-exclusive single-award framework contract per lot to provide interior design services and the supply, delivery, assembly and after-sales support of office and non-office furniture for JRC sites in Geel (Belgium) and Petten (Netherlands). The interior design work shall support New European Bauhaus principles and flexible working spaces. Delivery, assembly and services must be provided at the named JRC sites.

Lots and tasks

1. 1Lot 1: Interior design and furniture Petten (estimated overall value €300,000).
2. 2Lot 2: Interior design and furniture Geel (estimated overall value €400,000).

Core deliverables per lot (detailed technical specifications in Annex I Part 2):furniture ranges (desks, adjustable desks, meeting tables, chairs, visitor and 4-leg chairs, drawer units, cupboards, meeting pods and acoustic solutions), interior lay-out and interior architect services (2D/3D layouts, lighting and acoustic studies, bill of quantities), logistical and installation services, dismantling/removal and after-sales (spare parts and maintenance).

Who should apply

Eligible applicant types:manufacturers, distributors and suppliers of office furniture, interior design firms, fit-out contractors, and service companies able to provide design, delivery, assembly and after-sales services. Legal persons and natural persons may submit tenders. Joint tenders (consortia) and subcontracting are permitted.

Selection and exclusion overview

Tenderers will be checked for exclusion (Article 138 Financial Regulation) and must submit the Declaration on Honour (Annex 2). Selection criteria include legal/regulatory capacity, economic/financial capacity and technical/professional capacity. Full evidence may be requested from the presumed successful tenderer.

Key minimum selection requirements (summary):Economic capacity: average annual turnover over the last two closed financial years above €150,000 (Lot 1) or €200,000 (Lot 2), assessed on a consolidated basis across involved entities. Technical capacity: consolidated evidence of at least 3 similar projects delivered in the last 3 years (minimum scope: projects with about 70 workspaces delivered) and at least 2 lighting studies and 2 acoustical studies; minimum staffing for design: two interior architects with relevant degree and at least 3 years experience (CVs required) ¹.

Award and evaluation

Award method per lot:best price-quality ratio. Evaluation is two-part: price list (80%) and overall discount for other catalogue furniture (20%). Price-list scoring uses an evaluation workbook (Annex 6) with catalogue prices, discounts and estimated quantities for evaluation. The contracting authority will rank tenders; the highest scoring compliant tender wins each lot.

1. 1Award criteria weighting: Price List (P) 80 points; Overall Discount (OD) 20 points; Total score TS = P + OD (max 100).
2. 2Price evaluation uses the tenderer’s submitted catalogue prices, net prices after discounts, and estimated quantities in the financial model.
3. 3Tenderers must submit a full technical tender and the completed financial offer workbook (Annex 6).

Contract model and commercial conditions

Contract form:single-award framework contract per lot (without reopening). Framework ceilings: Lot €1 300,000; Lot €2 400,000. Maximum duration: up to 48 months including renewals (initial 12-month period renewable up to 3 times). Orders under the framework are placed by specific contracts/order forms (DDP delivery to JRC site). Award and contract clauses follow the provided draft framework contract (published as Draft contract supplies).

Pricing and VAT rules:Prices must be expressed in euro, VAT excluded. Catalogues and discounts proposed remain valid for the duration and the discounts in the tender will not be reduced. VAT rules: EU institutions are VAT exempt; tenderers must follow the invoicing instructions in the draft contract and special conditions (specific wording for Belgium and the Netherlands is provided).

Operational, safety and sustainability requirements

The technical specifications and annexes contain operational obligations:delivery windows, DDP unloading, assembly and ergonomic adjustments at delivery, notification of delivery dates at least 5 days before delivery, and after-sales/intervention times (typically within 5 working days). The procurement includes security, safety and site-specific rules (Annex III: Safety regulations for third parties for Petten; Annex IV: Instructions for staff of external companies for Geel).

• Meeting pods: modularity, acoustic performance (tested to ISO 23351-1 category 1 or equivalent), ventilation and noise limits, sustainability (recycled materials, EPD where requested), accessibility (NEN 9120) and replaceable panels.
• Furniture sustainability: recycled content targets, PEFC/FSC or equivalent certification for wood-based materials, HPL detachability, Lasertec edge finishing (no glued-on edges), E1 emissions for chipboard, material composition sheets, minimum recyclability percentages.
• Health & safety: contractors must comply with JRC site-specific safety rules; hot work, working at height, lifting, confined space and work in laboratories require work permits; insurance, PPE and competent staff required.

Tender submission: documents and format

All tenders must be submitted electronically via the EU eSubmission system accessible from the Funding & Tenders Portal using EU Login. Required documents uploaded in eSubmission include: the technical tender (including method statement, catalogues, certificates and checklist), the financial tender using Annex 6 price workbook, Declaration on Honour (Annex 2), list of identified subcontractors (Annex 4) if applicable, commitment letters for identified subcontractors or entities on whose capacity the tenderer relies (Annex 5.1/5.2), Agreement/Power of Attorney for consortia (Annex 3), and other administrative documents. See Annex 1 for the full checklist.

Electronic signature and evidence:Documents requiring signatures should be signed using a Qualified Electronic Signature (QES) per eIDAS if possible; hand-signed originals need not be submitted but must be retained for five years. Where representatives sign, evidence of authorisation must be provided.

Consortia, subcontracting and reliance on third parties

Joint tenders are permitted. Groups must appoint a group leader who signs the Agreement/Power of Attorney (Annex 3) and will be the contracting contact. Subcontractors whose share exceeds 20% or whose capacities are relied upon for selection criteria must be identified and supply commitment letters. The contractor remains fully responsible for subcontracted work and must ensure all subcontractors comply with security, safety and contractual obligations.

Evaluation stages, success rates and co-funding

1. 1Evaluation stages: 1) administrative compliance and exclusion checks, 2) selection criteria verification (may request supporting evidence), 3) technical/award evaluation and scoring, 4) award decision and contract signature.
2. 2Success rates: not published. This is a single-award open procedure per lot; the likely practical success rate is low due to competition and limited lot ceilings.
3. 3Co-funding requirement: none. The procurement is a supply/framework contract; no co-funding from tenderers is required.

Application process templates and form structure

Tenderers must use the published procurement annex templates and forms available on the F&T Portal: Invitation to tender, Draft framework contract (supplies), Appendix 1 Security requirements, Annex I Part 1 Administrative specifications, Annex I Part 2 Technical specifications, Declaration on Honour (Annex 2), Annex 3-4-5 (agreements, list of subcontractors, commitment letters), Annex 6 Financial offer workbook, Annex 7 checklist, and additional safety/security annexes. The financial workbook (Annex 6) is the evaluation instrument for prices and contains separate sheets for Geel and Petten itemised catalogues, estimated quantities, hourly rates for design and logistics and the P calculation. Complete the workbook and upload it as the financial tender.

Practical eSubmission and validation:You must have EU Login and a Participant Identification Code (PIC) for your organisation. Register and prepare documents early. The eSubmission system encrypts uploads and enforces sizes and formats; consult the eSubmission Quick Guide and System Requirements available on the Portal Funding & Tenders Portal ¹.

Key risks and bidder checklist

1. 1Read and accept the Draft Framework Contract and Special Conditions (they govern contractual liabilities, warranties, termination, payment and VAT rules).
2. 2Submit the Declaration on Honour and be prepared to provide documentary evidence of non-exclusion and selection criteria if requested.
3. 3Provide catalogue documentation, technical datasheets and certificates (FSC/PEFC where requested, E1 chipboard, Martindale, fire ratings, acoustic test reports for pods, EPD where specified).
4. 4Ensure compliance with site safety rules and be ready to comply with work permits, site induction and security screening per Annex III/IV.
5. 5Complete Annex 6 price workbook accurately and provide the requested discounts, catalogue prices and hourly rates; ensure validity of prices for the required period (6 months stated in the spreadsheet).

Contacts and additional information

Lead contracting authority:European Commission DG JRC - Joint Research Centre. Procurement email contacts in the draft contract and Annex I: JRC-PTT-CONTRACTS@ec.europa.eu (Petten admin), JRC-GEEL-PROCUREMENT@ec.europa.eu (Geel admin). Use the Funding & Tenders Portal for subscriptions, Q&A and electronic submission. See procurement documents on the Portal for the full specification set and all downloadable annexes.

Summary: what is this opportunity about and how to explain it?

This procurement invites suppliers and interior design providers to compete for one of two single-award framework contracts to design, deliver, assemble and maintain office and ancillary furniture at JRC Geel (Belgium) and JRC Petten (Netherlands). The award is made per lot using best price-quality ratio. Bidders must demonstrate financial capacity, portfolio experience in large office outfitting, interior design capabilities (including lighting and acoustic studies), logistical capacity and compliance with JRC safety and sustainability requirements. Tenderers must upload a full technical dossier, certificates and a completed financial workbook to the EU Funding & Tenders Portal by the stated eSubmission deadline. The contracting authority will score technical/price elements and award the framework contract to the best scoring compliant tenderer for each lot. Successful contractors will receive orders (specific contracts/order forms) over the framework duration (max 48 months) for delivery and services at the named JRC sites.

Footnotes

1. 1Use the Funding & Tenders Portal to access the tender notice, all annexes, subscribe to updates and submit tenders electronically. The portal and eSubmission Quick Guide contain system requirements, supported file formats and the eSubmission Helpdesk contact.

This is an EU procurement tender for a framework contract covering interior design and furniture for the Joint Research Centre sites in Geel and Petten, with the interior design expected to support New European Bauhaus principles and flexible working spaces. The live portal record shows an electronic open procedure, and a separate listing also shows the same call as a 48 month framework agreement with an estimated value of €700000[1].¹

Opportunity overview

What the contract is about

The contracting authority wants a supplier or suppliers capable of delivering interior design and furniture solutions for offices and working spaces at both JRC Geel and JRC Petten. The brief is not limited to product supply, because it also includes an interior design component intended to create modern, flexible, and sustainability-oriented work environments.

• Delivery is foreseen in both Petten and Geel.
• The design concept should align with New European Bauhaus values.
• The workplaces should support flexible working arrangements.
• The contract covers furniture supply and related interior design services.

Who can apply

The opportunity is open under an open procedure, so any economic operator able to meet the selection, exclusion, technical, and financial requirements in the procurement documents may submit a tender. The portal marks the file as not specifically SME suitable, which suggests the contracting authority does not consider it primarily designed for very small or niche suppliers.

• Tenderers must be able to provide interior design and furniture-related supply services.
• Tenderers must comply with the administrative and technical specifications in the call documents.
• Tenderers must comply with the security requirements and third-party safety rules included in the package.
• A consortium may be possible only if allowed by the procurement documents.
• EU Login is required for electronic submission and for managing the procedure in the portal.
• A PIC is generally required for participation in EU tenders.

Evaluation and commercial terms

The award criterion is the best price-quality ratio, with the available information indicating an 80 percent weighting for price and 20 percent for quality. This means applicants should expect price competitiveness to be decisive, but the design proposal and implementation approach still need to be strong enough to score on quality.

• This is a procurement contract, not a grant, so there is no funding rate or co-financing percentage.
• The contract is structured as a framework agreement, so call-off or order mechanisms are likely to be used during implementation.
• The maximum duration is 48 months, with an initial 12 month term and 3 possible renewals.
• The documents include administrative specifications, technical specifications, draft contract terms, financial offer forms, and checklists.

Documents and submission points

The published document set includes the invitation to tender, draft contract, security requirements, administrative specifications, technical specifications, declaration of honour, financial tender form, a documents and certificates checklist, safety regulations for third parties, instructions for staff of external companies, an order form model, a certificate of maintenance and acceptance form, and a model timesheet.

• Submission is electronic only.
• Questions submitted after 22/10/2026 23:59 Europe/Amsterdam may not receive a reply.
• The tender deadline is 02/11/2026 16:00 Europe/Amsterdam.
• The public opening is scheduled for 04/11/2026 10:00 Europe/Amsterdam.

Footnotes

1. 1Authoritative portal notice and documents: EU Funding and Tenders Portal tender details