06D30/2026/M034 – Bruxelles - Contrat-cadre de fourniture et installation d’équipements de signalétique

Framework contract (open procedure) issued by the European Parliament, Directorate General for Infrastructure and Logistics, for the supply, manufacture, delivery and installation of signage in Brussels (CPV 44423400) with award by lowest price. Submission is paper only (original signed paper plus electronic copies on media), mandatory site visit and mandatory physical samples, closing date 21 December 2026 23:59 Brussels time and public opening 5 January 2027 10:00. Contract duration is up to a maximum of 54 months (initial 12 months with possible extensions) and operates as a framework without reopening of competition, with orders placed via the agreed price schedule. Key selection and capacity requirements include minimum sector turnover of €450,000 per year for the last three years and at least two reference contracts each of ≥ €75,000, with strict compliance to the technical specifications and sample requirements.

Objet

Ce que finance l’appel d’offres

Contrat-cadre pour la fourniture, la livraison, la pose et l’installation d’équipements de signalétique (panneaux standards et personnalisés, ensembles graphiques, films adhésifs, porte-documents, signalétique PMR, signalisation routière, pièces détachées et consommables) pour les bâtiments du Parlement européen à Bruxelles.

Comment postuler

Soumettre une offre papier complète et conforme aux règles du cahier des charges (original signé + copies numériques sur clé USB ou CD/DVD), joindre les échantillons requis et toutes pièces justificatives de capacité technique, financière et légale. Inscription et questions publiées via le portail Funding & Tenders Portal Funding & Tenders Portal.

Résumé opérationnel

Informations clés et exigences administratives

Contenu technique du marché

Modalités commerciales et financières

Processus de candidature et composants du dossier

Condition de participation géographique et conformité réglementaire

Réponses structurées aux questions d’extraction

Conclusions — What is this opportunity about and how to approach it

This procurement is a framework agreement to supply and install all types of signage and related works across the European Parliament Brussels site (also occasional interventions in Strasbourg and Luxembourg). It is a technically detailed, operations-oriented contract combining production, installation, stock management, maintenance and on-site works. The tender is awarded on lowest price among compliant bidders; therefore completeness, strict compliance with administrative and technical submission rules, quality demonstration via required samples, and meeting the minimum selection thresholds are critical. Bidders must prepare a complete physical and electronic submission exactly following the provided folder structure and templates, attend the mandatory site visit, include the 4 specified samples packaged per Annex IX, supply the required legal and financial documentation (Annexes III, VII, VIII), evidence of insurance, and demonstrate the mandatory references and team composition. Mobilisation plans, PPSS and proposed stock management approach are evaluated. The contracting authority reserves rights to check subcontractors, to apply exclusion measures under EU regulations (including restrictions related to Russia), and to require additional proofs during evaluation. The award results in a framework agreement with unit prices and possible call-offs via purchase orders/bon de commande; execution will include coordination with the GCPE, COSWIN/GMAO processes and compliance with EMAS and safety plans.

For full procedural and document details, consult the official tender page and download the tender documents and the 'Offre - Dossier électronique' zip to reproduce the required folder structure. Call notice EP-INLO/2026/OP/0027 TED Notice 1

Footnotes

1. 1Tender page and downloadable procurement documents are available on the EU Funding & Tenders Portal (call identifier EP-INLO/2026/OP/0027).

06D30/2026/M034, Brussels, Framework contract for the supply and installation of signage equipment

This is a public procurement tender issued by the European Parliament for the supply, manufacture, delivery and installation of signage and related equipment in European Parliament buildings in Brussels. It is not a grant or subsidy. Successful tenderers will be paid for accepted supplies and services ordered under the framework contract, subject to the contract terms and applicable purchase orders.

The procurement is organised as an open procedure and is not divided into lots. The contracting authority is the European Parliament, Directorate General for Infrastructure and Logistics. The opportunity is identified by procedure number EP-INLO/2026/OP/0027 and TED reference 203/2026, notice number 725626-2026 1.

Opportunity Details

Key Procurement Facts

The main known facts are as follows.

The structured procurement record gives a maximum contract duration of 54 months. The invitation letter describes an initial period of 12 months, a maximum duration of 48 months, and a possible exceptional extension of up to 6 additional months. Tenderers should treat 54 months as the maximum period indicated in the portal, while checking the draft framework agreement for the legally operative renewal and extension mechanism.

The procurement documents include an invitation letter, conditions for submitting an offer, tender specifications, administrative annexes, sample requirements, native file requirements, a commitment document, price schedules in spreadsheet and PDF formats, technical specifications, technical annexes, a draft framework contract, a draft order form and an electronic offer dossier template.

The tender documents are published in French and the invitation states that offers may be submitted in an official language of the European Union. Questions and answers are expected to be published in French. Applicants should therefore ensure that their bid team can interpret and complete the French procurement documentation accurately.

Dates and Submission

Who Can Apply

Eligible applicants are economic operators capable of supplying and installing the required signage equipment and meeting the exclusion and selection requirements. This may include manufacturers, specialist signage companies, design and fabrication businesses, installation contractors and suitably structured consortia.

The procurement data marks the opportunity as not specifically suitable for SMEs. This does not necessarily prohibit SME participation. It indicates that the authority has not designated the procurement as SME suitable, and the scale, breadth and operational requirements may favour established suppliers or consortia with sufficient production, technical, logistical and installation capacity.

A single company may apply if it can cover the full requirement. A group of economic operators may be used where permitted by the tender documents. Subcontracting may also be possible, but the tenderer remains responsible for delivery and must provide any declarations, identification data and evidence required for consortium members and subcontractors.

Applicants should verify their eligibility against the full tender specifications, particularly legal capacity, exclusion grounds, professional standing, financial capacity, technical capacity, relevant experience, personnel, equipment, quality controls, health and safety arrangements and ability to work in occupied institutional buildings.

Organisation and Financial Identification

The financial and legal entity form requires the tenderer to provide its legal name, legal form, registered address, VAT number, registration location, national registration number, telephone details and email address. An official document confirming the legal name, registered address, VAT number and national registration number must be attached.

The financial identification section requires bank account information, including account name, bank details, IBAN where applicable, BIC or SWIFT code, account currency and account number. The account holder must sign and date the form. A recent bank statement is recommended where it contains the required information.

The tenderer should ensure that the legal entity information is consistent across the offer form, commitment document, price schedule, declarations, consortium documents, subcontractor information and any registration record required by the European Parliament or the Funding and Tenders Portal.

Scope of Work

The price schedule indicates a broad catalogue of potential signage products and related services rather than a single fixed installation project. The scope includes standard and customised signs, single sided and double sided panels, wall mounted, suspended and flag mounted systems, graphic assemblies, adhesive films, road and parking signage, accessibility signage, document holders, commemorative panels, spare parts, consumables, site interventions and labour or plant services.

Materials and product categories appearing in the schedule include PVC, HPL, PMMA, glass, aluminium, powder coated aluminium, brushed or textured aluminium, stainless steel, brass, copper, bronze, vinyl, reflective film, sanded film and other specialist signage materials.

The scope also includes signage for persons with reduced mobility, relief signage, Braille additions, safety markings, parking markings, road signs, safety mirrors, adhesive applications, protective laminates and document display systems.

The schedule includes services for senior and junior technicians, graphic designers, site managers, site supervisors, lifting equipment with operators and scaffolding with operators. It also contains coefficients relating to material invoices, subcontracting invoices, rental invoices and interventions at the European Parliament sites in Strasbourg and Luxembourg.

The inclusion of Strasbourg and Luxembourg coefficients in the price schedule does not change the described principal location, which is Brussels. It indicates that the framework may include pricing mechanisms for specific supplementary interventions or related institutional sites. Tenderers should confirm the geographic scope and order conditions in the technical specifications and draft contract.

Pricing and Contract Value

No estimated total contract value is displayed in the supplied portal data. No maximum financial value, guaranteed minimum turnover or grant amount can therefore be reported reliably from the available record.

This is a framework contract and does not appear to guarantee a specific volume of orders. The price schedule contains unit prices, hourly rates, coefficients and quantities used for evaluation or ordering purposes. The quantities shown in the schedule should not automatically be interpreted as guaranteed purchase quantities or guaranteed revenue.

Tenderers are expected to complete the official price schedule and submit prices in the required format. The award method is lowest price, so arithmetic accuracy, completeness and strict conformity with the pricing template are critical. Missing prices, unauthorised assumptions, inconsistent units or alterations to the official spreadsheet may lead to clarification requests or rejection, depending on the tender rules.

The price schedule contains indicative evaluation quantities for many product lines, including standard panels, customised signs, films, accessibility products, document holders, road signage, labour, equipment and coefficients. These quantities are used to create comparable tender prices and should be analysed carefully when building the bid strategy.

There is no funding rate, co financing percentage or eligible cost reimbursement mechanism. The supplier bears the costs of preparing the tender and, if awarded, the costs required to perform the contract within the offered prices unless the contract provides otherwise.

Technical and Operational Requirements

The tender includes separate technical specifications and several technical annexes. These materials should be treated as controlling for dimensions, materials, finishes, colours, fixings, durability, printing, engraving, installation methods, accessibility features, safety, samples, native design files and quality requirements.

The presence of an annex dedicated to sample requirements indicates that physical or other specified samples may be required as part of the tender. The separate native files annex indicates that applicants may need to submit editable or native production files in a prescribed format. The exact sample content, delivery method, labelling, packaging and deadline must be taken from the relevant annexes.

Applicants should assess their ability to produce both standard catalogue items and bespoke signage. The catalogue covers numerous sizes and materials, including large format panels and specialist finishes. The successful supplier is likely to need in house or controlled access to graphic design, fabrication, printing, finishing, packing, transport, installation and maintenance resources.

The installation work may take place in operational European Parliament buildings. A capable bidder should plan for access controls, security procedures, site induction, restricted working hours, coordination with building management, protection of occupied areas, safe use of lifting equipment and careful removal or replacement of existing signage.

The price schedule includes ordinary hours, night and Saturday work, public holiday and Sunday work, site management, technical staff and lifting or scaffolding equipment. Applicants should price labour availability, travel, access restrictions, supervision, insurance, safety measures and possible out of hours operations rather than relying only on manufacturing costs.

Duration and Ordering

The framework is initially described as lasting 12 months. The invitation letter indicates a maximum of 48 months, with an exceptional extension of up to 6 months. The portal data states a maximum duration of 54 months. This should be reconciled against the final contract provisions before tender submission.

The framework is without reopening of competition. This normally means that orders are placed using the agreed framework terms and prices, without a new competition between framework contractors for each order. The detailed contract should be checked for any ordering hierarchy, call off process, minimum order values, response times, delivery periods and mechanisms for exceptional work.

The framework may create continuing call off opportunities over the contract period, but the available information does not establish a minimum order value or guaranteed workload. Applicants should model profitability under low, medium and high order volumes and include the cost of maintaining production and installation capacity throughout the framework period.

Key Risks for Applicants

The lack of a published estimated total value creates uncertainty about potential revenue. A bid should not assume that the evaluation quantities represent guaranteed orders.

The broad product catalogue creates operational complexity. A bidder that specialises only in one material, one sign format or design services may need partners or subcontractors to cover the full range.

The lowest price award method increases margin pressure. A low price may improve ranking but create performance risk if installation, access, transport, samples, revisions, urgent orders, night work or site coordination costs are underestimated.

The French language of the core documents and Q&A creates a compliance risk for bidders that do not have French language capability. Translation should be controlled and checked against the original documents, particularly for legal, technical and pricing provisions.

The paper submission method creates delivery risk. Applicants should verify the physical submission address, required number of copies, packaging, signatures, sealing, labelling, delivery service and acceptable time of receipt from the official submission conditions.

The duration information is not fully consistent between the portal record and the invitation letter. The draft contract should be treated as the decisive document for renewal and extension rights, subject to the order of precedence provisions in the procurement documents.

Applicant Preparation Checklist

Applicants should complete the following actions before submission.

1. Download and review every current procurement document and annex, including the tender specifications, technical specifications, sample requirements, native file requirements, price schedules, draft contract and draft order form.

2. Confirm the physical submission address and all paper submission formalities from the conditions for submitting an offer.

3. Establish whether the tenderer will apply alone, as a consortium or with subcontractors, and prepare all required declarations and evidence for each relevant entity.

4. Verify legal entity information, VAT data, national registration evidence and bank account information.

5. Map the technical catalogue against internal production and installation capacity, identifying any products or services requiring partners.

6. Prepare samples and native files exactly as required by the technical annexes.

7. Complete the official price schedule without changing its structure, formulas, units or required fields.

8. Build a cost model covering materials, printing, finishing, packaging, transport, installation, access, security, staff, equipment, insurance, waste, rework and out of hours operations.

9. Submit written questions through the designated Funding and Tenders Portal Q&A channel before 27 November 2026 at 23:59 Brussels time.

10. Arrange delivery of the signed and complete tender well before 21 December 2026 at 23:59 Brussels time and retain evidence of receipt.

Overall Assessment

This is a substantial institutional signage framework suited to suppliers with broad fabrication, printing, design and installation capabilities. The opportunity may be commercially relevant for established signage manufacturers, facility support contractors, architectural graphics providers and consortia combining production and installation expertise.

The main commercial attraction is the potential for recurring orders over a framework period of up to 54 months. The main constraints are the absence of a stated guaranteed value, the breadth of the technical catalogue, the price only award basis, the need to comply with detailed sample and technical requirements, and the non electronic submission process.

A credible bid should focus on complete technical compliance, a carefully verified price schedule, demonstrable capacity for bespoke and standard signage, reliable installation resources in Brussels and robust management of institutional building access and delivery requirements.

Official Source

The official Funding and Tenders Portal tender record and its published procurement documents should be treated as authoritative. Applicants should rely on the latest versions available on the portal and on any published questions and answers before finalising their offers 1.

Footnotes

1. 1Official tender record: 06D30/2026/M034 tender details. The supplied record identifies the European Parliament as contracting authority, the closing date as 21 December 2026 at 23:59 Europe Brussels time, the public opening as 5 January 2027 at 10:00, the principal CPV code as 44423400, the award method as lowest price, the contract nature as supplies and the maximum portal duration as 54 months.