Exploitation, maintenance et amélioration de la salle de presse du Parlement européen à Strasbourg
Overview
The European Parliament is tendering a framework services contract for the operation, maintenance and improvement of the press room in Strasbourg, with an estimated value of €600,000 and a maximum duration of 48 months. Submissions are electronic via the EU Funding & Tenders Portal with a tender deadline of 2 November 2026 at 17:00 Brussels time and public opening on 3 November 2026. Eligible bidders include natural and legal persons and public entities established in EU Member States (and certain third-country operators), and the contract requires demonstrated financial capacity (minimum annual turnover €300,000 with €200,000 in the field), relevant technical experience and specified staff profiles. Award will be by best price-quality ratio (quality 70 points, price 30 points) with minimum quality thresholds to proceed to price evaluation.
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Highlights
What it procures
Operation, maintenance and upgrades
Service contract for the operation, technical support, preventive and corrective maintenance, minor upgrades and optional extra operation days for the European Parliament press room (Louise Weiss building) in Strasbourg. Work covers IT, network, audiovisual distribution and user support for 226 journalist workstations across two levels.
Contract form and duration:Framework agreement (no re‑opening of competition). Initial duration 12 months, renewable up to three times for a total maximum of 48 months. Estimated total procedure value €600,000 1.
- 1Who can apply: companies, consortia or public entities established in EU Member States and third countries with market access under relevant agreements; groupings are allowed (see tender documents).
- 2How to apply: electronic submission via the EU Funding & Tenders Portal eSubmission (EU Login required); PEPPOL or portal invoicing options.
- 3Key eligibility/selection: minimum 3 years’ relevant experience, team of at least 3 experts (project manager 5 years experience), minimum annual turnover thresholds and insurance as specified in the tender documents.
| Procurement ID | EP-COMM/2026/OP/0046 (TED ref 674263-2026) |
|---|---|
| Submission deadline (local Strasbourg time) | 02/11/2026 17:00 Europe/Brussels (electronic only) |
| Public opening | 03/11/2026 10:00 Europe/Brussels |
| Estimated value and currency | €600,000 (procedure estimate) |
| Maximum contract duration | 48 months (1+3 renewals) |
| Award criterion | Best price-quality ratio (quality 70% / price 30%) |
| Submission portal | EU Funding & Tenders Portal F&T Tender page |
Footnotes
- 1Estimated value published in the TED notice; consult the official tender documents and financial annexes on the F&T portal for budgeting breakdowns Tender documents.
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Breakdown
Synthèse de l'opportunité
Marché de services par procédure ouverte (EP-COMM/2026/OP/0046) publié par le Parlement européen, Direction générale de la Communication, Direction des Médias. Objet: exploitation, maintenance et amélioration de la salle de presse du Parlement européen à Strasbourg. Modalité de soumission: électronique via eSubmission sur le portail Funding & Tenders. Valeur estimée du marché: €600 000 (valeur totale estimée pour la durée maximale). Durée maximale du contrat-cadre: 48 mois (contrat initial 12 mois, renouvelable tacitement 3 fois pour 12 mois). Date de publication TED: 01/10/2026. Deadlines principales: clôture des candidatures/tendres 02/11/2026 17:00 Europe/Brussels; séance publique d’ouverture: 03/11/2026 10:00 Europe/Brussels.
Qui peut postuler
Éligibilité générale:personnes physiques, personnes morales et entités publiques d’un État membre de l’Union européenne et opérateurs de pays tiers ayant conclu un accord d’accès aux marchés publics avec l’UE selon les conditions de l’accord.
Eligible Applicant Types:SME, large enterprise, university/research institute (si capacités techniques demandées), nonprofit, consortiums/groupements d’opérateurs économiques, public entities. Les candidatures peuvent être individuelles ou en groupement. Les groupements doivent fournir l’annexe V et justifier la forme juridique et la responsabilité solidaire.
Beneficiary Scope (Geographic Eligibility):EU: organismes établis dans l’Union européenne et, le cas échéant, entités de pays tiers disposant d’un accord d’accès aux marchés publics avec l’UE.
Nature de l’appel et modalités financières
Type d’opportunité:appel d’offres public (tender) pour un contrat-cadre de services. Nature du contrat: services, cadre sans réouverture de la concurrence; marché exécuté par bons de commande. Méthode d’attribution: meilleur rapport qualité/prix (critères qualité 70 points / prix 30 points).
Funding Type:Procurement / service contract (tender) pour la fourniture de services d’exploitation, maintenance et amélioration.
Estimated Total Value / Funding Amount:Estimation: entre €450 000 et €600 000 sur la durée du cadre (valeur totale estimée communiquée: €600 000).
Maximum Contract Duration:48 months (contrat-cadre initial 12 mois, renouvelable tacitement 3 fois pour 12 mois).
Exigences de constitution de l’offre et procédure
Soumission exclusivement électronique via eSubmission sur le portail Funding & Tenders. EU Login / PIC requis pour le soumissionnaire et, pour les sous-traitants, PIC également. Tous les documents de marché (lettre d’invitation, cahier des charges, projet de contrat-cadre, annexes) sont publiés sur le portail; spécifications techniques en anglais; documents juridiques et administratifs en français. Visite facultative sur site: 20/10/2026 15:00 à la Section Nord du bâtiment Louise Weiss, Strasbourg; inscription préalable requise (nom, date de naissance, nationalité, numéro de pièce) à media-tenders@europarl.europa.eu au moins 2 jours ouvrables à l’avance.
Application Type:Open call via eSubmission on Funding & Tenders Portal. Deadlines fixed: submission by 02/11/2026 17:00 Europe/Brussels.
Submission method:Electronic eSubmission; EU Login account and PIC required. Attachments up to system limits (max 200 files, individual files <50 MB normally). Follow eSubmission System Requirements (Chrome/Firefox recommended).
Documents de marché et pièces à fournir
Documents publiés et à annexer:Invitation to tender, Tender specifications, Annexe I Spécifications techniques (EN), Annexe II Politique environnementale (FR), Annexe III Déclaration sur l’honneur critères exclusion et sélection (FR), Annexe IV Signalétique financier (FIF), Guide FIF, Annexe V Groupement, Annexe VI Déclaration sous-traitants, Annexe VII Fiche renseignements financiers, Annexe VIII Formulaire d’offre financière (Excel), Annexe IX Déclaration mesures Russie, Annexe X Inscription PEPPOL, Annexe XI Formulaire facturation électronique, Draft framework contract, Model order form, Draft framework contract annexes techniques.
Templates and forms:FIF (Financial Identification Form) obligatoire pour paiements; Annexes administratives standard (Annexe III déclaration sur l’honneur, Annexe VI déclaration sous-traitants, Annexe V groupement, Annexe VII fiche financière) et Annexe VIII offre financière (tableau tarifaire mensuel/annuel). Draft framework contract et model order form fournis en annexe.
- 1Invitation to tender (lettre d’invitation) – FR
- 2Tender specifications (cahier des charges) – FR
- 3Annexe I: Technical specifications – EN (détails opérationnels, profils demandés: project manager, IT systems manager, technician; 226 postes, 44 displays, équipement audio/vidéo, NAS, réseau Cisco, UCOPIA etc.)
- 4Annexe VIII: Financial offer form (Excel) – tarifation par catégorie et par ressource (project manager, IT manager, technician) et options connectivité (100/250/500/1000/2000 Mbps).
- 5Annexe IV: Signalétique financier (FIF) – mandatory for bank payments
- 6Annexe III: Declaration on honour – exclusion & selection criteria
- 7Annexe VI: Declaration on subcontractors (if any)
- 8Draft framework contract and model order form
Exigences techniques et services demandés (résumé)
Objet principal:assurer la gestion opérationnelle, le support technique, la maintenance préventive et corrective, les évolutions et améliorations, la supervision des postes de travail journalistes (226 postes répartis sur niveaux 0 et -1) et des displays (44), la gestion du réseau câblé et du Wi‑Fi (EP-Guests), la distribution de flux vidéo/audio, l’assistance helpdesk aux journalistes, le reporting mensuel et semestriel, la gestion des interventions pendant les sessions plénières sur des horaires étendus. Les prestations sont organisées en 6 catégories commandables séparément: 1) préparation pré/post session; 2) assistance pendant la session; 3) maintenance et mises à jour; 4) améliorations (changements projetés, devis séparés); 5) connectivité internet dédiée (option 100 Mbps minimum, offres pour autres capacités demandées); 6) jours d’exploitation supplémentaires (événements extraordinaires).
Target Sector:ICT, audio-visual services, media support, broadcast connectivity and network operations.
Required staff profiles and minimum experience:Project Manager: min. 5 years project management in IT/technical infrastructure. IT Systems Manager: min. 3 years experience in Windows/AD, NAS, servers, deployment. Technician: min. 3 years in LAN/WAN, switching, routing, firewall, monitoring tools (Cisco Prime, ISE or equivalent). Language skills: minimum B1 French and English for experts.
Critères d’évaluation et sélection
Sélection et exclusion conformément au règlement financier (articles 138 à 143). Critères de sélection: capacité juridique, capacité économique et financière minimale (chiffre d’affaires annuel minimal demandé: €300 000, avec €200 000 dans le domaine du marché; preuve d’assurance professionnelle), capacité technique et professionnelle (minimum 3 ans d’expérience pertinente; équipe d’au moins 3 experts; CV Europass et listes de références). Critères d’attribution: qualité 70 points (critère 1 organisation équipe 30 pts; critère €2 Méthodologie et organisation 40 pts) et prix 30 points. Seuil minimum pour accéder à l’évaluation du prix: note globale minimale 45 points et au moins 15 pts au critère équipe et 20 pts à la méthodologie.
- 1Critère 1: qualité de l’organisation de l’équipe proposée — maximum 30 pts
- 2Critère 2: méthodologie de travail et organisation — maximum 40 pts
- 3Critère prix: méthode proportionnelle (Pm/Po)*30 — maximum 30 pts
- 4Seuil d’admission aux étapes suivantes: score minimal 45 sur 70 pour la qualité, avec minimum requis par sous-critère
Conditions administratives, environnementales et conformité
Obligation de fournir la déclaration sur l’honneur (Annexe III) couvrant exclusion, conflits d’intérêts et critères de sélection. Respect de la politique environnementale du Parlement (Annexe II) et du système EMAS: le soumissionnaire retenu doit appliquer les mesures environnementales demandées, suivre la politique EMAS, former son personnel, réduire déchets et consommation, favoriser l’économie circulaire. Respect des mesures restrictives et sanctions: Annexe IX Déclaration relative aux mesures restrictives vis-à-vis de la Russie (article 5 du règlement 833/2014) — les soumissionnaires doivent certifier ne pas être visés par les interdictions applicables et fournir documents justificatifs si applicable.
Modalités financières, facturation et PAIMENTS
Les factures électroniques sont obligatoires:transmission via PEPPOL (endpoint GLN 0088:5488888007925) ou saisie via le portail Funding & Tenders Portal (EU Login requis). Formulaire signalétique financier (Annexe IV) à fournir pour identification bancaire. Délai de paiement standard: 60 jours calendrier à compter de l’enregistrement de la facture. Intérêts de retard: taux BCE principal + 8 points (calculé selon dispositions contractuelles). Toutes les factures doivent mentionner la référence du contrat et le numéro «Purchase order».
Nature of Support:Monetary: yes (service contract payments). Non-monetary: operational support services and access to parliamentary premises and systems as defined in the contract.
Risques, garanties, assurances et responsabilité
Assurance:le contractant doit souscrire les assurances professionnelles appropriées et fournir les preuves sur demande dans les 15 jours. Garantie: période de garantie de 2 ans sur les livrables; obligations de maintenance et d’intervention (niveau 1: prise d’action sous 30 minutes; niveau 2: intervention sous 4 heures pour incidents graves). Le contractant assume la responsabilité des dommages causés par son personnel ou ses sous-traitants et des pertes de matériel appartenant au Parlement européen pendant l’exécution.
Procédure après soumission et calendrier estimé
Ouverture publique virtuelle des offres:03/11/2026 10:00 Europe/Brussels. Date limite de questions en ligne: 19/10/2026 23:59 Europe/Brussels. Documents de marché publiés: 01/10/2026. Les soumissionnaires peuvent retirer ou remplacer une offre avant la date limite via eSubmission; un accusé de réception électronique horodaté fait foi. Le Parlement se réserve le droit d’annuler la procédure avant signature du contrat.
| Élément | Détail |
|---|---|
| Procedure identifier | EP-COMM/2026/OP/0046 |
| Estimated total value | €600000 |
| Maximum contract duration | 48 months |
| Place of performance | Parlement européen, bâtiment Louise Weiss, Strasbourg (Press Room, levels 0 and -1) |
| Main CPV codes | 50300000; 50312300; 50324100 |
| Submission method | eSubmission via Funding & Tenders Portal (EU Login required) |
Risques de conformité et critères d’exclusion spécifiques
Les candidats doivent se conformer aux articles 138-143 du règlement financier (exclusion pour faillite, corruption, fraude, manquements fiscaux ou à la sécurité sociale, condamnations définitives, mise en échec d’audits, etc.). Déclaration sur l’honneur (Annexe III) obligatoire; preuves justificatives détenues et produites sur demande, sous peine de rejet de l’offre.
Check-list pratique pour préparer la candidature
- 1Créer et associer votre organisation au PIC dans le Participant Register (si non déjà fait).
- 2Obtenir un compte EU Login pour les personnes autorisées (facturation via portal F&T requiert EU Login).
- 3Télécharger et étudier Invitation to Tender, Tender Specifications, Annexe I (technical), Draft contract, Annex VIII financial offer form.
- 4Préparer Annexe III (déclaration sur l’honneur), Annexe VI (sous-traitants si applicable), Annexe V (groupement si offre conjointe), Annexe VII (fiche financière) et RIB / justificatif bancaire.
- 5Compléter l’Annexe VIII (offre financière) en respectant la structure (catégories 1 à 6, ressources: project manager, IT systems manager, technician; options de connectivité).
- 6Joindre CV Europass pour les experts, liste des références signifiantes (3 ans), preuves financières (bilans, CA des 3 derniers exercices) et preuve d’assurance.
- 7Effectuer la visite de site (optionnelle) si possible et poser clarifications via Q&A avant la date limite (dernières questions acceptées 19/10/2026 23:59 timezone Parlement).
- 8Soumettre l’offre complète via eSubmission avant la date et heure limites (02/11/2026 17:00 Europe/Brussels).
Résumé général et conseil d’action
Il s’agit d’un appel d’offres public lancé par la Direction générale de la Communication du Parlement européen pour un contrat‑cadre visant l’exploitation, la maintenance et l’amélioration de la salle de presse à Strasbourg. Le fournisseur retenu assumera l’exploitation opérationnelle, l’assistance technique aux journalistes, la maintenance préventive et corrective des équipements IT/AV, la gestion des displays et la distribution de flux vidéo/audio, ainsi que des prestations optionnelles (améliorations, connectivité Internet dédiée, journées supplémentaires). Les candidatures sont ouvertes à des entreprises et groupements établis dans l’UE (ou pays tiers avec accès aux marchés). L’évaluation privilégie à 70% la qualité (organisation et méthodologie) et à 30% le prix. La soumission se fait électroniquement via le portail Funding & Tenders (eSubmission) avant le 02/11/2026. Les soumissionnaires doivent fournir des preuves de capacités techniques, financières et des déclarations administratives demandées dans les annexes. Le contractant devra respecter la politique environnementale EMAS du Parlement, assurer des garanties et couvrir les risques par assurance, et accepter les conditions de facturation électronique (PEPPOL ou portail F&T). Le dossier complet, incluant l’offre technique et l’offre financière sur le modèle fourni, est nécessaire pour être sélectionné.
Documents et liens utiles
- Portail Funding & Tenders (eSubmission): ec.europa.eu F&T Portal
- Annonce TED et documents marché publiés le 01/10/2026 (Invitation, specifications, annexes)
- Guide eSubmission et System Requirements (portail F&T eSubmission wiki)
Short Summary
Impact Ensure continuous, secure and high‑quality operation, maintenance and technical improvement of the European Parliament press room in Strasbourg so accredited journalists have reliable IT, network and audiovisual services during plenary sessions and events. | Impact | Ensure continuous, secure and high‑quality operation, maintenance and technical improvement of the European Parliament press room in Strasbourg so accredited journalists have reliable IT, network and audiovisual services during plenary sessions and events. |
Applicant Organizations with proven IT/network and audiovisual operations skills (project management, systems administration, LAN/WAN/switching/routing/firewalls, NAS/servers, AV distribution), rapid incident response capability and staff fluent at least B1 in French and English. | Applicant | Organizations with proven IT/network and audiovisual operations skills (project management, systems administration, LAN/WAN/switching/routing/firewalls, NAS/servers, AV distribution), rapid incident response capability and staff fluent at least B1 in French and English. |
Developments Operational management, preventive and corrective maintenance, minor technical upgrades and connectivity provisioning for a media/pressroom environment (workstations, displays, audio/video distribution, printers/scanners, dedicated internet options). | Developments | Operational management, preventive and corrective maintenance, minor technical upgrades and connectivity provisioning for a media/pressroom environment (workstations, displays, audio/video distribution, printers/scanners, dedicated internet options). |
Applicant Type Large corporations and government organizations able to meet strict technical, financial and security requirements. | Applicant Type | Large corporations and government organizations able to meet strict technical, financial and security requirements. |
Consortium Joint bids (consortia) are allowed but not mandatory; single applicants may apply. | Consortium | Joint bids (consortia) are allowed but not mandatory; single applicants may apply. |
Funding Amount Estimated total value €600,000 for the framework (maximum duration up to 48 months). | Funding Amount | Estimated total value €600,000 for the framework (maximum duration up to 48 months). |
Countries EU Member States (applicants established in the EU) and third‑country operators only if covered by a relevant public procurement agreement with the EU. | Countries | EU Member States (applicants established in the EU) and third‑country operators only if covered by a relevant public procurement agreement with the EU. |
Industry ICT and audiovisual/media services (media support, broadcast connectivity and network operations). | Industry | ICT and audiovisual/media services (media support, broadcast connectivity and network operations). |
Additional Web Data
Funding Opportunity Overview
This is a European Parliament open tender for services to operate, maintain and improve the press room in Strasbourg. The procedure is a framework agreement without reopening of competition, with an estimated value of €600000, a maximum duration of 48 months, and award on the best price-quality ratio 1.
What the contract is about
The contract covers the operation and technical upkeep of the press room used by accredited journalists at the European Parliament in Strasbourg. The contractor is expected to manage journalist workstations, network connectivity, audiovisual distribution, displays, printers, scanners, maintenance and incident support, plus ongoing improvements and reporting 34.
Scope includes:The service scope is organised into six categories: preparation of the press room before and after plenary sessions, assistance during plenary sessions, preventive maintenance and updates, improvements, internet connectivity, and extra operation days for exceptional events or at the Parliament's request 3.
Who can apply
The tender is open to natural persons, legal persons and public entities from EU Member States, and to eligible third-country operators covered by a relevant public procurement agreement with the EU. Joint bids are allowed, subcontracting is allowed, and variants are not allowed. The portal also indicates that the opportunity is not suitable for SMEs 23.
Eligibility and participation highlights
Applicants must submit electronically, have an EU Login account, and use a PIC for each participating organisation or consortium member. The documents state that offers may be submitted in any official EU language, although the published market documents are mainly in French and English 12.
Key conditions and requirements
The successful tenderer must comply with Parliament security rules, confidentiality requirements, working hours and insurance obligations. Prices must be all inclusive, expressed in euros and submitted net of VAT. The contract does not allow variants, and no financial guarantee is required 23.
Financial and technical selection thresholds
The minimum financial capacity requires annual turnover of at least €300000, including at least €200000 in the field of the contract, plus proof of adequate professional risk insurance. Technical capacity requires at least 3 years of similar services, a team of at least 3 people, a project manager with 5 years of relevant audiovisual and IT experience, other team members with at least 3 years of experience, and minimum B1 level in French and English for the experts 34.
Required staff profiles
The technical specifications identify three core profiles:a project manager with at least 5 years of relevant project management experience, an IT systems manager with at least 3 years of systems administration experience, including Active Directory, Windows, servers and NAS, and a technician with at least 3 years of network operations and end-user support experience, including LAN and WAN, TCP IP, firewalls and equivalent network monitoring tools 4.
Operational performance expectations
The service is highly time-sensitive. Preventive maintenance is expected every month before plenary sessions, level 1 faults must be addressed within 30 minutes, level 2 faults within less than 4 hours, and the contractor must restore nominal service within 30 minutes after a breakdown is reported. The specifications also require reporting after each session or exceptional event 4.
Award criteria
The award score is based on 70 points for quality and 30 points for price. Within quality, the organisation of the proposed team is worth up to 30 points and the work methodology up to 40 points. To remain in the competition, tenders must score at least 45 points overall, with at least 15 points for team organisation and 20 points for methodology 3.
Key dates
The current portal deadline for submission is 2 November 2026 at 17:00 Brussels time. The public opening is scheduled for 3 November 2026 at 10:00 Brussels time, and the contracting authority is not bound to reply to questions submitted after 19 October 2026 at 23:59 Brussels time 1.
Practical submission notes
Submission is electronic only via the Funding and Tenders Portal. An optional site visit is planned for 20 October 2026 at 15:00 in Strasbourg, with advance registration required by email and a limit of two representatives per operator, or three in a joint bid. Tender validity is 6 months 23.
Contracting authority and documents
The lead contracting authority is the European Parliament, SG, Directorate-General for Communication. The main documents include the invitation letter, tender specifications, technical specifications, financial offer form, draft framework contract and multiple administrative annexes, including exclusion, selection, subcontracting, grouping, environmental and electronic invoicing forms 1234.
Contract summary
| Topic | Detail |
|---|---|
| Procedure | Open procedure |
| Nature of contract | Services |
| Estimated value | €600000 |
| Maximum duration | 48 months |
| Contract form | Framework agreement without reopening of competition |
| Award method | Best price-quality ratio |
| Submission method | Electronic |
| Question deadline | 19 October 2026 23:59 Brussels |
| Tender deadline | 2 November 2026 17:00 Brussels |
| Public opening | 3 November 2026 10:00 Brussels |
Footnotes
Official tender notice:Tender details
Invitation letter:Invitation to tender
Tender specifications:Tender specifications
Technical specifications:Technical specifications
Sources
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