NL-Petten: Technical assistance by a Project Support Officer in the supervision of projects executed on the JRC Petten site, including various other s...

The European Commission Joint Research Centre (JRC) in Petten is tendering a framework service contract for a part-time Project Support Officer to provide technical assistance and supervision across small and medium infrastructure projects, covering needs definition, specification review, procurement support, execution supervision, commissioning and handover. The estimated maximum framework value is €500 000 and the contract may run up to 48 months (initial 12 months renewable up to three times), with award by lowest price. The procedure is an open electronic tender submitted via the EU Funding & Tenders Portal eSubmission system, with a deadline for tenders of 30 October 2026 16:00 Europe/Amsterdam. Tenderers must meet the published administrative, financial and technical selection criteria, provide required declarations and supporting documents, and comply with JRC Petten site security and safety requirements.

What it buys

Short summary

The JRC Petten (European Commission Joint Research Centre) is procuring part-time technical assistance: a Project Support Officer to provide technical and project supervision for mainly small and medium infrastructure projects on the JRC Petten site. Support covers the full project lifecycle including needs definition, scoping, technical specification review and development, procurement support, execution supervision, commissioning, handover and administrative closure.

Funding and contract form:Estimated total value approximately €500,000 over the framework (maximum contract ceiling); framework duration up to 48 months, typically awarded as a single framework contract with orders placed by the JRC ¹.

1. 1Who can apply: companies or groups of companies (service providers) able to provide the named Project Support Officer profile; joint tenders allowed
2. 2Key compliance: registration in the Participant Register (PIC), electronic submission via the F&T Portal / eSubmission, security screening and site access rules apply
3. 3Selection: technical and professional capability (experience supervising construction projects, relevant qualifications) and financial standing; award by lowest price

How to apply:prepare the technical tender (CV of proposed Project Support Officer, evidence of experience and certifications) and the financial offer using the procurement annexes; submit only via the Funding & Tenders Portal eSubmission tool. All procurement documents and annexes are published on the F&T Portal.

Footnotes

1. 1Procurement documents, specifications, draft framework contract and submission details are available on the F&T Portal Tender documents.

Title:NL-Petten: Technical assistance by a Project Support Officer in the supervision of projects executed on the JRC Petten site, including various other supporting tasks. Reference: EC-JRC/PTT/2026/OP/3649. Procurement type: Call for tenders — open procedure to establish a single non-exclusive framework service contract for provision of part-time technical assistance (services). Estimated overall value: €500 000. Maximum duration of the framework contract: 48 months (initial 12 months, renewable up to three times). Main CPV: 71248000 Supervision of project and documentation. Submission method: electronic (eSubmission via EU Funding & Tenders Portal), EU Login required. Key deadlines: deadline for receipt of tenders 30/10/2026 16:00 Europe/Amsterdam; public opening 03/11/2026 10:00 Europe/Amsterdam. All procurement documents including draft contract, administrative and technical annexes, price table and templates have been published on the F&T Portal.

Who can apply — eligibility and scope

Eligible Applicant Types:The procedure is open to any natural or legal person established in the territory covered by the EU Treaties and to operators covered by applicable international agreements (e.g. GPA). Eligible applicant types include: startup, SME, large enterprise, university, research institute, nonprofit, government entities, public authorities, consortiums (groups of economic operators), and other commercial contractors. Individuals may participate when they meet the legal capacity and selection criteria and provide required evidence.

Consortium Requirement:The tender accepts submissions from a single tenderer or a joint tender (group of economic operators). Groups must appoint a single group leader and submit an Agreement/Power of Attorney (Annex 3). Joint tender members are jointly and severally liable. See Section 2.4 of the administrative specifications for detailed rules.

Beneficiary Scope (Geographic Eligibility):Applicants established in EU Member States and countries covered by the Government Procurement Agreement (GPA) may participate. Third country nationals working on contracts are subject to national security screening when required. The main place of performance is JRC Petten, Netherlands.

Financial and contractual details

Funding Type:This is a procurement — services contract. The instrument is a Framework Service Contract (FWC), framework agreement concluded for an initial 12 months, automatically renewable up to three times to a maximum duration of 48 months. Nature of contract: services; award method: lowest price for the lot; single lot procurement. Estimated total/overall contract value: €500 000 (maximum overall estimated contract amount indicated in the call). The framework establishes ordering by specific contracts / order forms; the contracting authority is under no obligation to exhaust the ceiling.

Funding Amount and Price Submission:The FWC maximum (ceiling) is €500 000. Tenderers must complete the Financial Offer form (Annex 6 Price Table). The evaluation award criterion is price (100%). Tenderers must enter the total amount in the eSubmission 'Total amount' field and upload the financial tender (Annex 6 template). All prices must be quoted in euro, net of VAT; the Commission is VAT exempt under Protocol provisions.

What the contract buys — technical scope

Target Sector:Infrastructure and facility project supervision, construction/works supervision, building services, project and design management, procurement support, commissioning, handover and administrative closure for laboratory and office buildings and site utilities at JRC Petten. Typical sectors involved: facilities management, construction, HVAC, building services, safety and environmental controls, civilworks and laboratory infrastructure.

Project Stage:The assignment supports projects at implementation, execution, supervision, commissioning and handover stages. The role covers the full project lifecycle from needs definition and scoping to administrative closure.

1. 1Core tasks: needs definition, scoping, review and drafting of technical specifications, procurement support, tender evaluation support, execution supervision, commissioning, handover and administrative closure.
2. 2Additional tasks: market research, cost estimates, preparation of lists of works and materials, quality control, HSE monitoring, assessment of change requests and variation orders.
3. 3Deliverables: technical reviews, inspection reports, punch lists, monitoring worksheets, as-built handover documentation (as-built drawings, O&M manuals, test and commissioning reports).

Applicant technical requirements and selection criteria

Selection and exclusion checks are performed in line with the tender administrative specifications. Tenderers must submit a Declaration on Honour (Annex 2) covering exclusion and selection statements. The contracting authority may request supporting evidence during evaluation or prior to award.

1. 1Mandatory legal/administrative evidence: Participant Register PIC, Declaration on Honour (Annex 2), identification and signatory evidence, Agreement/Power of Attorney for joint tenders (Annex 3).
2. 2Economic/financial minimum: current ratio (current assets/current liabilities) above 1.5 for the last two closed financial years for the entity(ies) contributing to the criterion; supporting balance sheets or bank statements may be requested.
3. 3Technical/professional minimums (apply to the entity proposing the Project Support Officer profile): a) Completed secondary vocational education (level 4) in Technology/Engineering/Architecture or equivalent; b) at least 6 years’ experience as Project Supervisor or equivalent; c) at least 4 years’ experience with MS Office and CAD software; d) B2 level in English and Dutch (CEFR); e) proven supervision experience on at least two construction projects in the last 6 years, one project > €140 000 and one project > €500 000; f) VOL-VCA or equivalent certificate for safety awareness.

Tenderers may rely on subcontractors or on the capacities of other entities (commitment letter models in Annex 5.1 and 5.2). Identified subcontractors whose known share exceeds 20 % or those relied on to meet selection criteria must be listed in Annex 4 and provide commitment letters.

Application and evaluation practicals

1. 1Application type: Open procedure. Tenders submitted electronically only via eSubmission (Funding & Tenders Portal). EU Login required.
2. 2Submission content: Administrative documents listed in Annex 1, Declaration on Honour (Annex 2), Agreement/Power of Attorney (Annex 3) if joint tender, list of identified subcontractors (Annex 4), commitment letters (Annex 5.1/5.2), technical tender, CV of proposed Project Support Officer, evidence of selection criteria on request, financial tender using Annex 6 Price Table.
3. 3Deadline: 30/10/2026 16:00 Europe/Amsterdam. Public opening: 03/11/2026 10:00 Europe/Amsterdam.
4. 4Evaluation method: Compliance with mandatory minimums, then ranking by lowest total price (lowest price award).
5. 5Application stages: 1) Administrative compliance and exclusion checks; 2) Selection criteria verification (documents may be requested); 3) Technical compliance check; 4) Price evaluation and award decision.

Templates and forms available:Tender documents published on the F&T Portal include: Invitation to Tender letter; Draft Framework Service Contract; Appendix 2 Security requirements and Appendix 3 Security baseline; Annex I Part 1 Administrative Annex; Annex I Part 2 Technical Specifications; Annex II Draft contract documents; Annexes 2 (Declaration on Honour), 3 (Agreement/Power of Attorney), 4 (subcontractor list), 5 (commitment letters), 6 (Price Table, Excel) and the order form model. Tenderers must use the Annex 6 price table template for the financial offer and the Annex forms for declarations and commitments.

Submission logistics and system

All submissions must be made electronically via the EU Funding & Tenders Portal eSubmission application. Tenders submitted by other means will be disregarded. Tenderers must register in the Participant Register and use their PIC when preparing the tender in eSubmission. The system encrypts uploaded documents; eSubmission supports up to 200 attachments and individual file limits as per system requirements. For technical problems contact the eSubmission Helpdesk. Late tenders are rejected. See F&T Portal link for the procurement documents and technical guidance ¹.

Security, safety and contractual compliance

The contract includes safety and security requirements for contractors and service providers. Personnel working on site must comply with JRC Petten site safety rules, sign the Acceptable Use Policy and the ethics reminder, and may be subject to background/security screening for site access. Work in labs, workshops, technical areas and high-risk activities requires work permits (Annexes and forms provided). The contractor is responsible for ensuring subcontractors and personnel comply with these requirements and for covering any costs related to security screening and compliance.

Other procurement facts and practical guidance

1. 1Award method: Lowest price (the most economically advantageous tender determined solely by price).
2. 2Framework operation: The FWC is a single-award framework contract. Ordering against the FWC will be by request for specific contract or order forms.
3. 3Framework renewal: initial 12-month duration; automatically renewable up to three times (12 months each) unless notice otherwise.
4. 4Public Q&A: Questions submitted via F&T Portal Questions & Answers. Contracting authority not bound to reply to questions submitted after 22/10/2026 23:59 Europe/Amsterdam.
5. 5On-site safety: Contractors must follow the Safety Regulations for Third Parties (Annex IV) and may be required to provide H&S Plans and Task Risk Assessments where applicable.

Mentioned Countries

Explicitly mentioned:Netherlands (site: Petten). Regionally applicable: EU (eligibility), EEA/GPA countries where applicable.

Project Stage

Expected project maturity:implementation, execution, supervision, commissioning, handover and administrative closure of infrastructure and building projects (works and technical services). The role supports mid to late TRL/implementation stages of infrastructure projects.

Application stages and success rates

Application stages:1) Electronic submission and administrative check, 2) exclusion and selection verification (declarations and evidence), 3) technical compliance check against minimum technical specifications, 4) price evaluation and ranking, 5) award and contract signature. Success rates: not provided in the tender documentation; typical public procurement success rates vary widely and are not specified for this call.

Co-funding requirement

Co-funding:Not applicable. This is a service procurement; no co-funding from applicants is required. Financial offers must be all-inclusive hourly rates covering all labour, insurances, training and travel included in the proposed rate.

Templates and application structure guidance

How application forms look and recommended structure:Use the Annex templates published on the F&T Portal. Key uploaded documents and suggested structure: 1) Administrative Annexes: completed Declaration on Honour (Annex 2), ID and signatory evidence, PIC details; 2) If joint tender: Agreement/Power of Attorney (Annex 3); 3) List of identified subcontractors and commitment letters (Annexes 4 and 5.1/5.2) where applicable; 4) Technical tender: CV (Europass preferred) of the proposed Project Support Officer, description of approach to tasks listed in the Technical Specifications (Annex I Part 2), explanation of continuity and replacement plans, examples/references of past projects meeting project value thresholds; 5) Financial tender: Annex 6 price table Excel completed and total price entered in eSubmission 'Total amount' field. All documents must be signed by authorised representatives (QES preferred) or hand-signed originals retained for five years.

Key documents available on the portal

1. 1Invitation to Tender letter
2. 2Draft Framework Service Contract (FWC) and appendices (security requirements, security baseline)
3. 3Annex I Part 1 Administrative Annex (tender specifications) and Part 2 Technical Specifications
4. 4Annex II Draft contract annexes and order form model
5. 5Annexes 2 to 6: Declaration on Honour, Agreement/Power of Attorney, identified subcontractor list, commitment letters, and Annex 6 Price Table (Excel).
6. 6Annex IV Safety regulations for third parties, Appendix 2 Security requirements, Appendix 3 Security Baseline for external connections.

Summary: What this opportunity is about and how to approach it

This is an EU procurement by the Joint Research Centre (JRC) to establish a framework service contract for part-time technical assistance by a Project Support Officer based primarily at the JRC Petten site (Netherlands). The role is to support the Infra group across small and medium projects through the full project lifecycle: needs definition, scoping, technical specification review or drafting, procurement support, supervision of execution, commissioning, handover and administrative closure. The contract is a services framework, valued at up to €500 000 over its duration; award will be based on lowest price among conforming tenders. Applicants may be single economic operators or groups; selection requires proof of legal, financial and technical capacity, and the tender must include a technical offer (CV and approach) and a completed financial offer using the annexed price template. Apply electronically via the EU Funding & Tenders Portal (eSubmission) before 30 October 2026 16:00 Europe/Amsterdam. Review all annexes carefully (security, safety, H&S plans, work permits, and templates) and prepare required declarations and evidence in advance ¹.

Footnotes

1. 1Tender dossier, templates, draft framework contract and all annexes are available on the EU Funding & Tenders Portal tender details page for call EC-JRC/PTT/2026/OP/3649: Tender details (F&T Portal).

This is an EU procurement for technical assistance at the JRC Petten site in the Netherlands, titled NL-Petten: Technical assistance by a Project Support Officer in the supervision of projects executed on the JRC Petten site, including various other supporting tasks, with an estimated value of €500000 and an operational location at JRC Petten, Westerduinweg 3, 1755 LE Petten[1][2].

What the procurement is about

The European Commission, DG JRC, is seeking part-time technical assistance from a Project Support Officer to support Infra activities at JRC Petten. The work covers the full project lifecycle for small and medium sized projects, including needs definition, scoping, technical specification review, technical specification development if agreed, procurement support, execution supervision, commissioning, handover, and administrative closure.

• Support to project definition and scoping
• Review and possible drafting of technical specifications
• Support for procurement activities
• Supervision of execution and commissioning
• Handover and administrative closure
• Other supporting tasks linked to infrastructure project delivery at JRC Petten

Who can apply

The procedure is an open procedure, so any economic operator that can deliver the required services and meets the exclusion and selection criteria in the procurement documents may submit a tender. The tenderer may be a single operator or a joint tender group, and the documents also foresee subcontracting and reliance on the capacity of other entities where relevant.

• Tenderers must submit electronically through the Funding and Tenders Portal eSubmission system
• An EU Login account is required for electronic submission
• A Participant Identification Code PIC is required for the tenderer and, in a joint tender, for each member
• The standard declaration on honour covers exclusion grounds, selection criteria, restrictive measures, and independence of the tender
• The procurement documents indicate that the opportunity is not specifically SME suitable

Key procurement terms

Commercial conditions and pricing

The framework contract is initially concluded for 12 months and is automatically renewable three times for 12 months each, giving a maximum total duration of 48 months. The published framework value is capped at €500000, but the contracting authority is not obliged to order the full amount. Pricing is evaluated on the basis of the price table in the procurement documents, and the provided pricing scenario requires the tenderer to include travel costs to Petten in the hourly rate.

• No pre financing is foreseen
• No interim payments are foreseen
• Monthly balance payments are payable after approval of the worksheet and invoice
• No performance guarantee is required
• No reimbursement of expenses is applicable
• Payments are made in euro
• VAT treatment follows the special invoicing instructions in the contract documents

Requirements applicants will want to note

1. 1The tender must comply with the technical specifications, administrative annexes, and draft framework contract published with the call.
2. 2The contractor must be able to provide high quality services and ensure that assigned personnel have the required qualifications and experience.
3. 3Security requirements and the safety regulations for third parties at the Petten site apply.
4. 4The tenderer must declare the absence of exclusion grounds, conflicts of interest, and EU restrictive measures.
5. 5The tenderer must confirm that the tender was prepared independently and that there is no established debt to the Union.
6. 6Joint tenders require a group leader and a power of attorney arrangement among members.
7. 7Subcontractors and entities relied on for capacity may need commitment letters and identification details in the tender package.
8. 8The contracting authority will communicate award outcome by email and uses the contact details provided in eSubmission.
9. 9The documents available for download include the invitation letter, draft framework service contract, security annexes, administrative annex, declaration on honour, price table, technical specifications, and order form model.

Overall assessment

This is a straightforward service procurement for an experienced technical support provider with project supervision and infrastructure coordination capability. The key competitiveness factors are likely to be price, demonstrated ability to provide qualified project support staff, and compliance with the administrative, security, and selection requirements set out in the tender documents.