NL-Petten: Preventief en correctief onderhoud van luchtbehandelingskasten van het GCO Petten, alsmede éénmalig herstel volgens bevindingenlijst

This tender (EC-JRC/PTT/2026/OP/0492) issued by the European Commission Joint Research Centre (GCO Petten) procures preventive and corrective maintenance services for air handling units at the Petten site. The scope includes annual preventive maintenance, corrective and emergency repair coverage, and one-off remedial works based on a provided findings list. The estimated total value is approximately €350,000 and the contract may run up to 48 months as a framework agreement. Submissions must be made electronically via the EU Funding & Tenders Portal with a deadline of 01/06/2026 16:00 Europe/Amsterdam.

What it funds

Scope summary

Annual preventive maintenance and corrective repairs of air-handling units (luchtbehandelingskasten) in GCO buildings at Petten, plus a one-off set of remedial works based on an inspection findings list.

Estimated contract value:Approximately €350 000 (estimated total value). ¹

1. 1Contract type: services (repair and maintenance of mechanical building installations, CPV 50712000)
2. 2Procedure: open tender, award on lowest price
3. 3Maximum contract duration: 48 months (framework agreement)
4. 4Submission: electronic via EU Login / submission system

Lead contracting authority:European Commission, Directorate-General JRC - Joint Research Centre (GCO). Bidders must register and submit electronically using an EU Login account; 2-factor authentication may be required for access.

Footnotes

1. 1Full tender documents, specifications and submission instructions are published on the EU Funding & Tenders Portal Tender details.

Administrative summary

Key facts

Title:NL-Petten: Preventief en correctief onderhoud van luchtbehandelingskasten van het GCO Petten, alsmede éénmalig herstel volgens bevindingenlijst. Procedure identifier: EC-JRC/PTT/2026/OP/0227. TED reference: 76/2026 265769-2026. Contracting authority: European Commission, Directorate-General Joint Research Centre (GCO) - Gemeenschappelijk Centrum voor Onderzoek, locatie Petten. CPV main classification: 50712000 - Repair and maintenance services of mechanical building installations.

Estimated total value:€350 000 (estimated total value as published on TED).

Nature and duration of contract:Service contract (repair and maintenance). Maximum contract duration: 48 months. Framework agreement indicated in the notice.

Award method and procedure:Open procedure. Award on the basis of lowest price. Public opening date and time: 03/06/2026 10:00 Europe/Amsterdam. Deadline for receipt of tenders: 01/06/2026 16:00 Europe/Amsterdam ¹.

What the tender requires

Scope:Annual preventive maintenance of air handling units (luchtbehandelingskasten) in the buildings of the GCO at Petten, coverage of corrective repairs in case of faults, plus execution of one-off repair actions listed in a provided findings list (bevindingslijst). Technical details and the detailed list of AHUs and required one-off works are provided in the Technical Specifications documents attached to the tender (Bijlage I - Deel 2 and Bijlage 1 van TS - Werkomschrijving, Bijlage 2 van TS - Lijst van LBK).

Deliverables and expectations

Deliverables include:scheduled annual preventive maintenance visits for the air handling units, corrective interventions in the event of breakdowns, and completion of specified one-off repair items per the findings list. The contractor must provide personnel, consumables and materials necessary for maintenance and repairs; comply with safety and site access rules of the JRC GCO Petten; and adhere to response times and warranty/guarantee obligations as set out in the contract documents and technical specifications.

Who can apply and how to submit

Eligible applicant types

Eligible applicants are companies and legal entities capable of performing building mechanical installations repair and maintenance services. This typically includes: SMEs, large enterprises, specialised HVAC maintenance contractors, engineering and facility management companies, and consortia or joint ventures where applicable. Tender participation requires registration in the EU Funding & Tenders Participant Register and possession of a Participant Identification Code (PIC) for the organisation. EU Login is required for electronic submission.

Consortium requirement:The notice uses an open procedure and does not explicitly require a consortium. Single legal entities may submit tenders. Where consortia or groups are used, the lead organisation must submit and use one PIC; rules for consortia, subcontracting and joint bids are defined in the administrative tender documents and must be followed.

Geographic eligibility:The contracting authority is the European Commission JRC in the Netherlands (Petten). The procedure is published on the EU portal and is open to economic operators established in EU Member States and other countries allowed under the EU procurement rules referenced in the procurement documentation. Practical requirements include EU Login access and a PIC. The location of performance is Petten, Netherlands.

Submission method and requirements

Submissions must be made exclusively electronically via the eSubmission system of the EU Funding & Tenders Portal. A EU Login account is required to access eSubmission; from 30 June 2026 two-factor authentication will be required. Tenderers must follow the eSubmission system requirements regarding file formats, attachment names, maximum file size (system accepts files less than 50 MB per attachment) and total number of attachments (system accepts up to 200 files per submission). The contracting authority will not be bound to reply to questions submitted after 21/05/2026 23:59 Europe/Amsterdam. The administrative and technical tender documents, declaration on honour and financial offer form are published alongside the notice and must be completed and uploaded.

Selection, award and contractual documents

Award criterion:lowest price. The tender will be evaluated against administrative and technical compliance, then priced; the contract is awarded to the lowest compliant price. The contract is a service contract and the draft direct service contract and annexes are published with the procurement dossier. Specific selection and exclusion criteria (financial, economic, technical and professional capacity) are detailed in the administrative part of the tender specifications (Bijlage I - Deel 1).

Required registrations and identifiers:EU Login account for the tender submission and a Participant Identification Code (PIC) for the organisation are mandatory. The PIC is required for sole candidates and members of groups; subcontractors also need PICs as specified in the procedures.

Procurement documents and templates provided

The procurement package published on the portal includes core templates and documents that tenderers must complete and return with their submission. The available documents (14 items listed) include invitation letter, draft contract, draft annexes, administrative tender specifications, declaration on honour (verklaring op erewoord), other invitation documents, financial offer form (Bijlage 6 - Financiele offerte), technical specifications (Bijlage I - Deel 2), work description (Bijlage 1 van TS - Werkomschrijving) and list of air handling units (Bijlage 2 van TS - Lijst van LBK). Tenderers must use the provided financial offer form and complete required declaration and administrative forms.

1. 1Uitnodigingsbrief (Invitation letter) — formal invitation and overview.
2. 2Concept Direct Dienstencontract (Draft direct service contract) — principal contract terms, duration, termination and performance obligations.
3. 3Aanhangsel 2 — draft annex to contract.
4. 4Bijlage I - Deel 1 - Administratieve Bijlage — administrative tender specifications, selection and exclusion criteria, submission rules.
5. 5Bijlage 2 - Verklaring op erewoord — Declaration on honour form to confirm non-exclusion and compliance.
6. 6Bijlage 6 - Financiele offerte — financial offer template to be filled and submitted.
7. 7Bijlage I - Deel 2 - Technische Specificaties — technical specifications covering maintenance, intervention response, spare parts and workmanship standards.
8. 8Bijlage 1 van TS - Werkomschrijving — detailed work description.
9. 9Bijlage 2 van TS - Lijst van LBK — list of the air handling units (LBK) and one-off repair items (bevindingslijst).

Commercial and financial conditions

Estimated contract value is €350 000; tenderers must propose their price using the provided financial offer form. Award will be based on lowest price among compliant bids. The procurement notice does not specify co-funding requirements from the tenderer; this is a public procurement for services — the contractor will be paid according to the contract rates and invoicing terms set out in the contract. Payment terms, guarantees, insurance and penalties are specified in the draft contract and annexes.

Co-funding

No co-funding by the tenderer is required in the sense of matching EU funds. The contract is for the provision of services in return for payment per the contract; any financial commitments related to performance (e.g., performance guarantees) are defined in the contractual documents.

Operational and technical requirements

Technical performance, response times for corrective interventions, spare parts management, health and safety compliance, site access rules, and any applicable security clearances for work at GCO Petten are set out in the Technical Specifications. Tenderers must be able to demonstrate relevant experience in maintenance of mechanical ventilation and air handling systems including references and technical team CVs where requested in the administrative specifications.

Procedural details and evaluation stages

Application type:open call (one-stage tender submission). Submission must be electronic via eSubmission. The contracting authority will perform exclusion and selection checks first (administrative stage), then evaluate technical compliance, and finally rank compliant offers by price (award stage). In effect this is a single-stage procurement process: submission and evaluation in one main stage, with public opening and award decision following evaluation.

Application stages:1. Registration and download of documents; 2. Preparation and electronic submission of tender using provided templates; 3. Administrative and technical evaluation followed by financial evaluation; 4. Award and contract signature. Overall presented as a one-stage open procedure.

Success rate and competition

The notice does not publish historical success rates. As a public open tender, success depends on meeting administrative and technical requirements and offering the lowest compliant price. No guaranteed number of awards or lots is stated in the summary — bidders should consult the full tender dossier for any information about lots or multiple awards.

Practical notes and important obligations

Tenderers must ensure:possession of EU Login access and organisational PIC; compliance with eSubmission technical requirements (file formats, naming, maximum sizes, number of attachments); submission before the deadline (system encrypts attachments and prevents post-deadline changes); and compliance with the administrative and technical templates. Questions must be submitted before the cut-off date and answers will be published in the public Q&A area where applicable. The contracting authority may refuse to reply to questions submitted after 21/05/2026 23:59 Europe/Amsterdam.

1. 1Ensure EU Login account and organisational PIC are active and available.
2. 2Download and complete Bijlage 6 - Financiele offerte and all required administrative templates.
3. 3Prepare technical evidence of capacity and experience as requested in Bijlage I - Deel 1.
4. 4Follow eSubmission system requirements for attachments and naming conventions.
5. 5Submit electronically via eSubmission before 01/06/2026 16:00 Europe/Amsterdam.
6. 6Monitor the published Q&A and clarifications; submit questions before 21/05/2026 23:59.

Mentioned countries and location

Location of performance:Petten, Netherlands. Contracting authority: European Commission (JRC) in the Netherlands. The tender is published on the EU portal and therefore open to economic operators from countries eligible under EU procurement rules (primarily EU Member States and other countries as specified in the tender documentation).

Final summary

This procurement is an open tender issued by the European Commission Joint Research Centre (GCO) for preventive and corrective maintenance services of air handling units at the GCO site in Petten, Netherlands, including execution of one-off repair works listed in the provided findings list. The contract is a services contract with an estimated total value of €350 000 and maximum duration of 48 months. Award will be based on the lowest price among compliant bids. Submissions must be made electronically via the EU eSubmission portal using an EU Login account and the organisation's PIC. Tenderers must complete the provided templates (administrative, financial and technical) and comply with the eSubmission system requirements. Key dates include publication on 20/04/2026, tender submission deadline 01/06/2026 16:00 Europe/Amsterdam, and public opening 03/06/2026 10:00 Europe/Amsterdam. Detailed contract terms, technical specifications and lists of units/repairs are available in the procurement dossier and must be consulted closely by tenderers when preparing their offers ¹.

Footnotes

1. 1Full procurement dossier and downloadable documents (invitation letter; draft contract and annexes; administrative and technical specifications; financial offer form; work description; list of air handling units) are published on the EU Funding & Tenders Portal at the tender details page: ec.europa.eu

Funding Opportunity Overview

This is a tender opportunity for preventive and corrective maintenance services for air handling units (luchtbehandelingskasten) at the Joint Research Centre (GCO) facility in Petten, Netherlands. The contract encompasses annual preventive maintenance, emergency repair coverage for system failures, and one-time remedial actions based on a findings list ¹.

Contracting Authority

The European Commission's Joint Research Centre (EC-JRC) at the Petten site is the lead contracting authority. The GCO Petten is part of the Energy and Health Campus Petten, which hosts over 1,600 professionals working in sustainable energy and nuclear medicine ².

Tender Details

Tender Reference:EC-JRC/PTT/2026/OP/0492

Procedure Type:Planned call for tenders with Official Journal (OJ S) publication

Publication Date:15 October 2025 (TED publication)

Key Deadlines

1. 1First deadline: 1 January 2026 at 14:00:59 UTC
2. 2Second deadline: 1 June 2026 at 16:00:59 UTC

The presence of two deadlines suggests a phased procurement process or multiple submission windows for interested bidders.

Scope of Work

The contract covers three main service components:

• Annual preventive maintenance of air handling units across GCO Petten buildings
• Corrective maintenance and emergency repair services to address system failures and malfunctions
• One-time remedial actions based on a findings list, addressing identified deficiencies or required improvements

Air handling units are critical infrastructure components for climate control, ventilation, and air quality management in research facilities. The maintenance scope likely includes sanitization, heating, and ventilation systems ³.

Eligibility and Applicant Requirements

While specific eligibility criteria are not detailed in the available search results, typical requirements for EU procurement tenders include:

• Registration in the Tender Electronic Daily (TED) system or EU Funding and Tenders Portal
• Demonstrated technical expertise in air handling unit maintenance and repair
• Compliance with EU procurement regulations and financial transparency requirements
• Valid business registration and tax compliance in an EU member state or associated country
• Professional liability insurance and health and safety certifications as applicable

Bidders should verify specific eligibility requirements on the official EU Funding and Tenders Portal using the tender reference number.

Financial Information

Estimated Contract Value:Specific budget information is not provided in the available search results. Interested bidders should consult the full tender documentation on the EU portal for estimated value, budget breakdown, and payment terms.

How to Apply

Bidders must submit proposals through the official EU Funding and Tenders Portal at EU Funding and Tenders Portal. The tender can be accessed using the reference number EC-JRC/PTT/2026/OP/0492 or the unique tender identifier 1c099fc0-5b8d-4e6f-aae7-f37a13349689.

1. 1Navigate to the EU Funding and Tenders Portal
2. 2Search for tender reference EC-JRC/PTT/2026/OP/0492
3. 3Review the complete tender documentation and technical specifications
4. 4Prepare bid documentation according to specified requirements
5. 5Submit proposal before the applicable deadline (1 January 2026 or 1 June 2026)

Important Considerations for Applicants

Bidders should be aware that the GCO Petten facility is a research center with specialized infrastructure requirements. The maintenance of air handling systems in research environments requires compliance with specific technical standards and potentially regulatory requirements related to laboratory safety and environmental controls ⁴.

The inclusion of one-time remedial actions based on a findings list indicates that the facility has identified specific maintenance issues requiring attention. Bidders should be prepared to address these items as part of their proposal and may need to conduct site assessments to understand the full scope of required work.

The dual deadline structure may indicate that this is a framework agreement or that the contracting authority is accepting bids in multiple rounds. Clarification on the significance of each deadline should be sought from the contracting authority or in the tender documentation.

Additional Resources

For comprehensive information about this opportunity, consult the official tender documentation available on the EU Funding and Tenders Portal. The portal provides access to technical specifications, evaluation criteria, contract terms, and submission requirements.

Footnotes

1. 1The findings list (bevindingenlijst) referenced in the tender likely contains specific maintenance issues, defects, or improvements identified during previous facility inspections or audits that require one-time corrective action.
2. 2The Energy and Health Campus Petten is a major research and innovation hub in the Netherlands, hosting multiple organizations focused on sustainable energy research and nuclear medicine applications.
3. 3Air handling units in research facilities typically require specialized maintenance including filter replacement, system calibration, and compliance with laboratory ventilation standards to ensure proper environmental controls and worker safety.
4. 4Research facilities may have additional regulatory requirements related to radiation safety, chemical handling, or other specialized laboratory operations that could affect maintenance procedures and contractor qualifications.