Fourniture et installation de vestiaires métalliques

Valeur estimée:Environ €3 955 000 pour la durée maximale du contrat-cadre (4 ans) 1.

Qui peut postuler:toute personne physique ou morale et entité publique établie dans un État membre de l’Union européenne, ainsi que les opérateurs de pays tiers disposant d’un accès aux marchés publics de l’UE conformément aux accords pertinents; groupements et sous‑traitance autorisés sous conditions. Exigences minimales: chiffre d’affaires cumulé d’au moins €1 000 000 sur les deux derniers exercices et expérience d’au moins 2 ans dans des livraisons similaires.

Principales obligations et conditions:Livraison DPU, montage et installation inclus, garantie mécanique et corrosion minimum 5 ans; catalogue public obligatoire (remise contractuelle appliquée aux commandes); conformité aux normes nationales/UE et à la politique environnementale EMAS. Tous les détails techniques, configurations et bordereau de prix figurent dans le cahier des charges.

Title:Fourniture et installation de vestiaires métalliques. Reference: EP-INLO/LUX/2026/OP/0022. TED reference: 189/2026 672745-2026. Lead contracting authority: European Parliament, SG - Directorate-General for Infrastructure and Logistics, acting as lead for an interinstitutional procurement including the Council, the Commission OIB in Brussels, the Court of Justice and the Court of Auditors. Main CPV: 39122100 Cupboards. Nature of contract: supplies. Procedure type: open procedure. Award method: best price-quality ratio. Framework agreement: yes, without reopening of competition. Estimated total value: €3,955,000 (excluding VAT) for the maximum contract duration. Maximum contract duration: 48 months (initial 12 months, renewable up to 3 times). Public opening: 09/11/2026 11:00 Europe/Luxembourg. Deadline for receipt of tenders: 06/11/2026 16:00 Europe/Luxembourg. Submission method: electronic only via eSubmission on the Funding & Tenders Portal. Documents published in French; offers may be submitted in any official EU language. For procurement documents and downloads see the portal Funding & Tenders Portal 1.

Estimated contract value:Approximately €3,955,000 excluding VAT for the full duration (4 years maximum). A +/-10% variation margin will be applied for estimating the maximum value of the framework. The value covers all participating institutions combined.

Contract form and duration:Framework agreement signed with a single contractor. Initial duration 12 months, renewable up to 3 times by tacit renewal (total maximum duration 48 months). Execution through individual purchase orders issued by each participating institution.

Objective:supply and installation of metal lockers, shelving, lockers for laptops/tablets/phones, benches and associated metal accessories intended mainly for security, catering, technical services, sports centres and reception. Products must meet detailed technical specifications listed in Annex I (specifications). Delivery sites: main sites across three workplaces: Brussels, Luxembourg and Strasbourg. Additional deliveries can be requested to EU Member State EP liaison offices and to the United Kingdom on request and quoted separately.

Eligible participants:any natural or legal person and public entities established in EU Member States and in third countries that have specific public procurement agreements with the EU giving access to this market. Groupings of economic operators are permitted; a single framework agreement will be signed with one contractor (the leader/mandated economic operator). Subcontracting is allowed but subcontractors must be declared and may be subject to acceptance and exclusion checks.

Eligible applicant types:SMEs, large enterprises, manufacturers, wholesalers, installers, trades companies, consortia / joint ventures and public bodies where permitted. Groupings of economic operators and subcontractors allowed. The procurement is not SME-targeted (SME suitable indicator: false) but SMEs may participate individually or in consortia.

Selection criteria (capacity and compliance):Mandatory evidence includes registration in a professional or commercial register; minimum financial/economic capacity: cumulative turnover in the relevant field of at least €1,000,000 over the last two closed financial years (cumulative for groupings). Financial statements (balance sheet, profit & loss) for the last two closed years or equivalent documents. Technical/professional capacity: at least 2 years’ experience in similar deliveries and a list of main deliveries in the last 2 years with client references (two largest clients must be documented). Declarations regarding exclusion grounds must be provided (Annex III). Subcontractors and entities relied upon must provide supporting declarations.

Award method:best price-quality ratio. Overall weighting: Price 70%, Quality 30%. Evaluation model: technical compliance check (minimum requirements). Any offer meeting minimal technical compliance will receive 70 points automatically. Qualitative evaluation adds 0–30 points according to value added. Final scoring formula: (70 + Q) / P where Q is quality score and P is absolute price (EUR). The highest ratio wins. Minimum threshold: offers scoring less than 5 points on the catalogue scope and clarity criterion (part of quality criteria) are considered unacceptable.

Procedure type:Open procedure with electronic submission. Submission is exclusively electronic via eSubmission on the Funding & Tenders Portal. Participants must be registered in the Commission Participant Register and have a PIC (Participant Identification Code). Important dates: Contract notice publication date 30/09/2026. Deadline for seeking additional information: 21/10/2026 23:59 Europe/Luxembourg. Deadline for receipt of tenders: 06/11/2026 16:00 Europe/Luxembourg. Public opening: 09/11/2026 11:00 Europe/Luxembourg. Contract signature after award and any required legal checks. Note: contracting authority will not answer questions submitted after the additional information deadline.

Submission method and requirements:Electronic submission via eSubmission (EU Login required). Attachments must respect eSubmission system requirements (file size limits, naming, supported formats). Up to 200 files can be uploaded. The eSubmission timestamp is proof of timely submission. Late submissions will be rejected. Drafts can be edited until the deadline. For eSubmission technical guidance refer to the portal documents. PIC is mandatory for each organisation or each group member.

Contract form:framework agreement (no reopening of competition). The framework will be signed for all participating institutions; each institution issues its own purchase orders and manages reception and payment separately while benefiting from the contractual discount. Prices are in euros, excluding VAT and taxes according to EU privileges and immunities rules. Prices firm for first year; from year two, supplier may publish a new catalogue once per year with 30 days’ notice; the contractual minimum discount remains locked. Delivery terms are DPU inclusive of installation and packaging removal. Payment terms: invoicing electronically, payment within 30 calendar days from registration of invoice, subject to acceptance and documentary compliance. The contract contains performance remedies, liquidated damages for delay, warranty obligations and termination clauses. Governing law: EU law complemented by law of place of execution; disputes: Court of Justice of the European Union.

Environmental, social and compliance requirements:Supplier must comply with environmental legislation and the European Parliament EMAS policy. Wood must be PEFC, FSC or equivalent certified; supplier must supply a declaration and may be asked for certificates per purchase order. Supplier must apply equality and diversity policies and comply with restrictive measures linked to Russia/Ukraine sanctions (declaration required). Exclusion grounds follow articles 138-143 of the Financial Regulation; declarations and supporting documents may be requested within 14 calendar days.

Lot:LOT-0001 covers all supplies and installation for the defined product groups. Main delivery sites: Brussels, Luxembourg and Strasbourg. Additional deliveries to EP liaison offices in other Member States and to the UK can be requested and will be priced by separate quote based on catalogue unit prices plus delivery. Electronic ordering and electronic payment will be used. Maximum number of participants to be awarded: 1.

How application forms look and recommended structure:Required submission package normally comprises: 1) Administrative documentation and Annex III exclusion declaration; 2) Tenderer identification and PIC; 3) Evidence of registration (commercial register), financial statements for two last closed years, proof of turnover; 4) Technical offer: compliance table mapping each technical requirement (Annex I) with corresponding technical sheets and certificates; 5) Catalogue (electronic) with public prices and the offered contractual discount; 6) Completed Bordereau de prix (Excel) for the defined product basket; 7) List of main deliveries over last 2 years with client attestations for two largest clients; 8) Subcontractors declaration (Annex VI) and any group member details (Annex V) if applicable; 9) Signed draft contract acceptance / engagement declaration (Annex VII) and financial identification form with supporting bank proof. Ensure all forms are dated and signed where requested and that the offer validity period is at least 180 days. Keep documents ready for rapid provision of supporting evidence within 14 calendar days if requested.

Payment:invoice after delivery and acceptance; electronic invoicing via Commission platform or PEPPOL. Currency: Euro. Price basis: catalogue public prices minus contractual discount; bordereau de prix must be completed for the evaluation basket. Prices are fixed for year one; from year two catalogue price changes may be applied annually with notice and the contractual discount continues to apply. Tender prices must be exclusive of VAT in line with EU privileges and immunities. No financial guarantees specified as mandatory in the call documents. Liquidated damages and remedies are defined in the draft contract (daily delay penalties, up to specified caps, price reductions for quality shortfalls, execution by substitution if necessary). Insurance requirements and personnel qualifications are included in the draft contract and specifications.

Eligible Applicant Types:The opportunity is open to legal persons and natural persons established in EU Member States and to economic operators from third countries with access under public procurement agreements. Eligible applicant types include manufacturers, suppliers, installers, SMEs, large enterprises, consortia or joint ventures, research not applicable, non-profits not targeted. Groupings of economic operators are allowed and must supply supporting annexes; subcontractors are permitted and must be declared. The call explicitly allows groupings and use of capacities of other entities.

Funding Type:This is a procurement contract (supply framework agreement). The primary financial mechanism is procurement of supplies leading to commercial payments under a framework agreement.

Consortium Requirement:The framework agreement will be signed with a single contractor. However, joint offers (groupements d'opérateurs économiques) are allowed; if a grouping is awarded, the consortium must justify form and may be required to adopt a specific legal form before signature. So the requirement is single-award but consortium offers permitted.

Beneficiary Scope (Geographic Eligibility):Geographic eligibility is primarily EU Member States. The procurement is interinstitutional and open to entities from third countries that have procurement access agreements with the EU. Deliveries will be in Belgium, Luxembourg and France (Strasbourg) and potentially to other Member States and the UK (EPLOs).

Target Sector:Target sector is supplies for facilities, furniture and fixtures for institutional buildings: manufacturing and installation of metal furniture, lockers, shelving and associated accessories. Main industry sectors: manufacturing, furniture and fittings, building services, logistics and installation services.

Mentioned Countries:Explicitly mentioned locations: Belgium (Brussels), Luxembourg, France (Strasbourg). The United Kingdom is mentioned as a possible delivery location for EPLOs. The contracting institutions are EU bodies located in Luxembourg, Brussels and Strasbourg.

Project Stage:Commercial supply and installation; expected maturity: commercial production and installation readiness. This is a procurement for supply, delivery and installation rather than research or development.

Funding Amount:Estimated total contract value: €3,955,000 excluding VAT for the whole duration of the framework agreement (maximum 48 months). Quantity estimates are indicative; only delivered items will be invoiced. A 10% variation margin is applied for planning.

Application Type:Open tender call. Electronic submission required via the Funding & Tenders Portal eSubmission. No paper or email submissions accepted.

Nature of Support:Monetary contract payments by the contracting authorities for supplies and services ordered under the framework. No grants or non-monetary services provided by the authority; winning contractor will receive payment for delivered and accepted goods and installation services.

Application Stages:Applicants progress through at least these stages: 1) submission via eSubmission; 2) public opening; 3) administrative and technical evaluation including possible requests for clarification; 4) award decision and notification; then contract signature and implementation via purchase orders. This translates to typically 4 main stages.

Success Rates:Not published. As a single-award open procedure with documented minimum requirements and weighting, success rates depend on number and quality of bidders; no historical success rates provided in the call documents.

Co-funding Requirement:No co-funding is required from applicants. The procurement is fully funded through institutional budgets; suppliers bid to provide goods/services for payment. Financial capacity evidence is required (minimum turnover) but this is not a co-funding requirement.

Templates and application form structure (detailed):Templates provided in the procurement documents that must be used or completed where indicated: Invitation letter, Tender specifications (CdC) including Annexes I–X, Bordereau de prix (Excel financial offer form) to be completed for the evaluation basket and to state the catalogue discount, Draft contract and annexes, Modèle de bon de commande, Financial identification form (Signalétique financier), Declaration templates (Annex III exclusion, Annex VI subcontractors, Annex V groupings, Annex VII engagement). Applicants should structure their submission as follows: 1 Administrative folder: signed Annex III, registration extract, PIC, proof of legal status, financial ID form and bank evidence; 2 Selection evidence: financial statements, turnover evidence, list of references and client attestations; 3 Technical compliance folder: compliance matrix against Annex I specifications, technical data sheets, certificates and samples/showroom address or willingness to provide samples within 30 days; 4 Catalogue and pricing: electronic catalogue, Bordereau de prix fully completed, statement of discount rules; 5 Contractual acceptance: signed engagement and acceptance of contract draft and general terms. Ensure all Annexes are completed and included in the eSubmission package and that file names follow eSubmission system requirements.

Key action points for interested bidders:register and obtain PIC and EU Login well in advance, download and study the Cahier des charges and annexes in French, prepare technical datasheets and certificates, complete the Bordereau de prix and the Financial identification form with proof, ensure turnover and reference documentation meet minimum selection thresholds, plan logistics for installation across the three sites and be ready to provide samples or showroom access if requested. Submission must be via eSubmission before 06/11/2026 16:00 Europe/Luxembourg.

Contact:inlo.cft@europarl.europa.eu for procedural questions; use the portal Questions & Answers function for formal requests during the submission period. See procurement documents on the Funding & Tenders Portal Funding & Tenders Portal 1.

Procurement title:Fourniture et installation de vestiaires métalliques. Procedure identifier: EP-INLO/LUX/2026/OP/0022. TED reference: 189/2026 672745-2026. Lead contracting authority: European Parliament, SG - Directorate-General for Infrastructure and Logistics. Nature of contract: supplies. Procedure type: open procedure. Submission method: electronic. Framework agreement: yes, without reopening of competition. Estimated total value: €3,955,000. Maximum contract duration: 48 months. Award basis: best price-quality ratio, with a weighting of 70 percent price and 30 percent quality.