Provision of prefabricated modular units (purchase and lease) and associated services

The European Union Agency for Asylum (EUAA) is tendering a mixed multiple framework supplies contract for the provision, purchase and lease of prefabricated modular units and associated services including installation, maintenance, relocation and disposal, with an estimated total procedure value of €83,000,000. The framework may appoint up to six contractors for durations up to 120 months for some services and will be awarded on the best price-quality ratio (quality 60%, price 40%). The open procedure requires electronic submission via the EU Funding & Tenders Portal using standard submission forms and selection evidence; eligible economic operators, individually or in consortium, must meet the administrative, technical and financial requirements. Deadline for receipt of tenders is 20 October 2026 at 16:00 Europe/Malta with a public opening on 21 October 2026.

What it funds

Procurement of mobile, secure prefabricated modular units (for offices, accommodation, sanitary/WASH, auxiliary functions) and related services: manufacture or remanufacture, delivery, installation, commissioning, preventive and corrective maintenance, relocation, dismantling, technical installation works and disposal. Contracts are mixed multiple framework agreements (purchase and lease options).

Who can apply

Economic operators (companies or consortia) able to supply modular units and deliver associated services across EU Member States. Joint tenders and subcontracting allowed; applicants must register in the EU Participant Register and submit tenders through EU Login / eSubmission.

Estimated total value:€83,000,000 (procedure ceiling for all framework contracts) ¹

1. 1Contracting authority: European Union Agency for Asylum (EUAA)
2. 2Procedure: Open procedure to award mixed multiple framework contracts (max. six contractors)
3. 3Award criterion: Best price-quality ratio (quality 60%, price 40%)
4. 4Contract duration: Framework initial period 12 months with renewals (maximum up to 120 months for some services); specific contract durations set per order form
5. 5Submission method: Electronic via EU Funding & Tenders Portal eSubmission (EU Login required)

Key deadlines and milestones

Eligibility & tender basics

This is a public procurement tender (not a grant). Tenders must follow the Invitation to Tender, Administrative and Technical Specifications and be uploaded via eSubmission. Required documents include standard submission forms, technical tender (SSF8), and financial tender (SSF7). Specific technical annexes set mandatory product, safety and performance standards; tenders failing minimum technical requirements will be rejected.

Typical contract model and delivery:The procedure will conclude mixed multiple framework contracts (max. six contractors). Frameworks are implemented by specific contracts or order forms using cascade and reopening of competition. Delivery terms are DDP; examples: up to 25 units delivered/installed within 30 calendar days after final design approval.

Procurement documents (invitation letter, administrative and technical specifications, annexes and financial offer form) are published on the EU Funding & Tenders Portal and must be consulted before preparing a tender. Subscribe and apply via the portal: EUAA tender page.

Footnotes

1. 1The estimated total procedure value (ceiling) is indicated in the call documents on the Funding & Tenders Portal: see the procurement notice and financial offer template on the EUAA tender page EUAA tender page.

Opportunity type:Open procedure call for tenders issued by the European Union Agency for Asylum (EUAA). Objective: establish mixed multiple framework supplies contract(s) (maximum six contractors) for mobile, secure, high-quality prefabricated modular units and associated services (purchase and lease), including maintenance, installation, relocation, disposal and other associated technical services. Estimated total procedure value: €83,000,000. Framework maximum duration (overall provisions): up to 120 months for some services; core initial period 12 months with possible renewals as specified in the tender documents.

Key administrative facts

Contracting authority:European Union Agency for Asylum (EUAA), Winemakers Wharf, Valletta, Malta. Procedure identifier: EUAA/MLA/2026/OP/0001. TED reference: 159/2026 574136-2026. Submission method: Electronic via EU Funding & Tenders Portal eSubmission. Deadline for receipt of tenders: 20 October 2026 16:00 Europe/Malta. Date and time of public opening: 21 October 2026 10:00 Europe/Malta. Contract type: mixed multiple framework supplies contract (partly without reopening, partly with reopening of competition). Award method: best price-quality ratio. Maximum number of contractors to be appointed: up to six (6).

Estimated total procedure value:€83,000,000 (total estimated value of the procedure)

Maximum contract duration:Framework initial periods and renewals vary by deliverable: purchase/lease Units initial 12 months renewable (see tender). Preventive and corrective maintenance may be contracted for up to 120 months. Associated services (other than maintenance) up to 60 months, with detailed provisions in the draft framework contract and Technical Specifications.

What is being procured

Scope:supply (purchase and/or lease) of prefabricated modular units (mobile containers/modular buildings) for multiple Functions (accommodation, offices, interview rooms, sanitary/WASH units, communal/auxiliary units, laundry, kitchens and accessory structures) and associated services including maintenance (preventive and corrective), technical installation works (water, sewage, electrical, data), localized site works (ground and concrete), dismantling, storage, relocation, re-assembly, disposal and upgrades. Units are required to be mobile, secure, high-quality, modular and reversible (dismantle and re-assemble without damage). Framework includes both procurement of newly-manufactured Units and lease of Units (new or remanufactured with “as-new” performance).

Deliverables and high-level technical requirements

Deliverable 1:Provision of Units. Deliverable 1A: Purchase of Units (newly manufactured). Deliverable €1B: Lease of Units (new or remanufactured to as-new condition). Deliverable 2: Associated services: preventive and corrective maintenance, technical installation works (connections to utilities, rainwater drainage, fencing), dismantling/deinstallation, storage (optional), relocation (transfer to different site), re-assembly and re-installation, disposal, localized site works (concrete slabs, beams) and modifications/upgrades including for EUAA-owned containers/mobile offices. Units available in two prototype sizes (indicative): Design 1 ≈ 7.15 x 2.80 x €2.60 M (≈20 m2 usable) and Design 2 ≈ 8.60 x 2.80 x €2.60 M (≈24 m2 usable). Functions and internal fit-outs defined in Annex 5 (leasing) and Annex 2 (furniture & technical equipment).

1. 1Accommodation Units: communal bedroom layouts, with/without en-suite bathrooms; dedicated accessible (PwD) variants.
2. 2Sanitary/WASH Units: washbasin sets, WC booths, shower booths, PwD accessible bathrooms with grab rails, emergency call.
3. 3Office Units: standard office (up to 6 persons), interview office (sound-insulated, confidentiality), accessibility features.
4. 4Communal / Auxiliary Units: multi-purpose, kitchens, laundry, storage; additional structures (awnings, secondary roofs, staircases, corridors).
5. 5Associated services: preventive/corrective maintenance cycles, spare parts management, technical installation (water, sewage, electrical, data), dismantling, relocation, disposal, localized ground and concrete works, upgrades and reconfigurations.

Procurement model, award and project implementation

This is a mixed multiple framework agreement:it will be implemented partly in cascade (contractors ranked and offered orders sequentially) and partly using reopening of competition (contractors shortlisted by the framework will be invited to tender for specific contracts). The award to framework contractors is based on best price-quality ratio. Specific contracts (Order Forms) will set the precise deliverables, quantities, delivery and performance timelines, country of deployment and method (purchase or lease).

Award criteria weighting:Price 40% and Quality 60%. Quality is divided across: Deliverable 1 technical criteria (modularity & reversibility, fire resistance & waterproofing, equipment warranty & energy performance, thermal insulation & sustainability, leasing management), Associated services (dismantling/relocation/disposal, technical installation/localized site works, preventive/corrective maintenance), legal/regulatory compliance, and contract administration. Detailed scoring sub-criteria are in the Tender Specifications Part 1 and Part 2.

Important dates and submission

Procurement notice / documents published 19 August 2026 on the EU Funding & Tenders Portal. Deadline for tenders: 20 October 2026 16:00 Europe/Malta. Public opening: virtual session 21 October 2026, 10:00 Europe/Malta. Electronic submission through eSubmission available at the F&T Portal. Contractors must be registered in the Participant Register (PIC) and use EU Login for eSubmission. Questions must be submitted electronically; contracting authority is not bound to answer questions submitted after the date indicated in the procurement documents.

Eligibility, selection and exclusion

Open to eligible economic operators under EU procurement rules. Tenderers must not be subject to EU restrictive measures (sanctions) nor be in exclusion situations listed in Article 138 of the Financial Regulation; declarations on honour and supporting evidence are required. Selection criteria include legal and regulatory capacity (registration, authorisations), consolidated economic and financial capacity (average annual turnover requirement indicated in Tender Specifications — example: €15,000,000 over last two years), and technical & professional capacity (references of past projects supplying and leasing modular/prefabricated units; technical staff profiles including Contract Manager and Engineers).

Who should apply — Eligible applicant types

Eligible applicant types:manufacturers and suppliers of prefabricated modular units and related services. Examples: SMEs (if meeting capacity), large enterprises, specialised modular construction companies, suppliers of modular accommodation/office/ sanitary units, leasing companies, rental/lease providers of modular units, engineering firms, construction companies, authorised distributors, and joint ventures/consortia. Public bodies and international organisations may participate where permitted by procurement rules. Subcontracting is permitted but identified subcontractors (those performing >20% or relied on for selection criteria) must be declared and provide commitment letters.

Categorisation answers (structured)

1. 1Eligible Applicant Types: Manufacturers of prefabricated modular units, modular building system integrators, rental/leasing companies, SMEs (where capacity is demonstrated), large enterprises, construction contractors, engineering firms (design and supervision), accredited installers, subcontractors, joint ventures/consortia, and authorised distributors. Public agencies or international organisations may participate where rules permit.
2. 2Funding Type: Procurement (tender) — framework supplies contract (mixed multiple framework with purchase and lease options).
3. 3Consortium Requirement: A consortium (joint tender) is allowed; the procedure does not require a consortium by default — single tenderers are acceptable. Joint tenders must appoint a group leader and all members are jointly and severally liable.
4. 4Beneficiary Scope (Geographic Eligibility): EU Member States (deliveries, installations across all Member States including islands; exceptionally deliveries/services outside EU may be requested). Tender documents are in English; offers may be submitted in any official EU language.
5. 5Target Sector: Infrastructure and buildings (temporary/modular building solutions), transport/logistics (delivery), construction, accommodation & reception, humanitarian/logistics support, facility services, energy/ HVAC and plumbing. Sectors also include security and site services, IT/network fit-out, and maintenance.
6. 6Mentioned Countries: Explicit country list is not prescriptive in the notice; place of performance is EU Member States (region). The contracting authority address is in Malta (Valletta). Specific country deployment examples mentioned in attachments and prior contracts include Belgium, Netherlands, Greece, Romania, Italy, Spain, Cyprus. Tender allows supply to any EU Member State and occasionally outside EU.
7. 7Project Stage: Expected project maturity: ready for manufacture/delivery, installation and commissioning (development/production and deployment; units must be manufacture-ready with engineering and compliance documentation). Required maturity: production manufacturing, testing, delivery, installation, commissioning, and maintenance readiness.
8. 8Funding Amount: Rough funding range: total estimated procedure value €83,000,000. Individual specific contract/order values will be determined by the EUAA per Order Form and may vary from small lots to multi-million euro orders.
9. 9Application Type: Open call (single submission deadline; open procedure). Electronic submission via eSubmission (Funding & Tenders Portal).
10. 10Nature of Support: Money (payment for supplies and services) — procurement contract for supplies and services; the contracting authority pays for goods and services. Non-financial: technical cooperation (requirements, design approvals) and capacity requirements; but primary benefit is monetary contract awards.
11. 11Application Stages: Two major procedural stages: 1) submission & administrative/selection evaluation (eligibility, exclusion, selection criteria screening), 2) technical and financial evaluation and ranking for framework award. During FWC implementation additional stage(s) for specific contracts: request for order form → either cascade ordering or reopening of competition (additional evaluation) → award of specific contract. Overall: 2 to 3 stages (tender submission/selection — framework award; later specific contract competition stage as applicable).
12. 12Success Rates: Not specified in documents. As a single-call open procedure, success depends on competitiveness and compliance; maximum six contractors will be appointed. Historical success rate unknown; competition may be high — estimate low single-digit to mid teens percent for framework appointment depending on number of valid tenderers.
13. 13Co-funding Requirement: Not applicable. This is a procurement contract; no co-funding from contractor is requested. Pricing must be all-inclusive per Order Form and financial tender. Contractors carry costs of manufacturing, transport, installation and warranty as defined in the tender documents.
14. 14Templates: Application forms and templates are provided as Standard Submission Forms (SSF 1–SSF 8). Mandatory documents include: Identification Form (SSF1), Power of Attorney (SSF2) for group leader, Subcontracting form (SSF3), Subcontractor Letter of Intent (SSF4), Commitment Letter for relied-upon entities (SSF5), Declaration on Honour (SSF6), Financial Tender Form (SSF7) and Technical Tender Form (SSF8). Additional mandatory attachments: Invitation to tender, Tender Specifications Part 1 (Administrative) and Part 2 (Technical), Technical Specifications and Annexes 1–6, Draft Framework Contract and Standard Submission Forms. See Annex 1 of Tender Specifications for exact upload locations and which entities must provide which documents.

Application and evaluation requirements

Mandatory registration in Participant Register (PIC) and EU Login account for eSubmission. Tenderers must upload the forms and supporting documents listed in Annex 1 (Tender Specifications Part 1) at the indicated eSubmission sections. Technical tender must be completed using SSF 8 (Part 1 compliance and Part 2: Description for evaluation). Financial tender must use SSF 7 and quote unit prices per country and design option; prices are all-inclusive (manufacture, delivery DDP, installation, 2-year minimum warranty for purchases, maintenance coverage where specified). Tenderers must provide selection evidence: turnover, quality references (supply & lease of prefabricated modular units), project references across at least two different EU Member States, personnel CVs for key roles (Contract manager, Engineers), and audits/certificates as required. Exclusion and selection declarations (SSF 6) are mandatory. Identified subcontractors (>20% or relied upon for selection) must be declared in SSF3 and supply a commitment letter (SSF4).

Technical compliance highlights (essential items)

Core technical mandatory items for compliance (minimum requirements):Units must be modular and reversible (damage-free dismantling/reassembly), built to EU/national standards, energy-insulated (target U-values indicated in Technical Specifications), CE-marked materials where applicable, fire performance and waterproofing compliant to Annex 1, sanitary units fitted and compliant for PwD where requested, electrical and plumbing installed to national codes, HVAC for required climates, furniture and equipment meet Annex 2 lists, maintenance and spare parts plan, KPIs and contract monitoring (Annex 6). Final design and all engineering compliance documentation must be submitted and approved before manufacturing and installation; an engineered structural and thermal study signed by a competent engineer is mandatory.

Tender submission checklist (high priority items)

1. 1SSF1 Identification Form and Legal Entity documents
2. 2SSF6 Declaration on Honour on exclusion and selection criteria
3. 3SSF8 Technical Tender (Part 1 compliance and Part 2 Description for evaluation), drawings and technical data sheets
4. 4SSF7 Financial Tender Form with unit prices per country and design option (all-inclusive DDP)
5. 5SSF2 Power of Attorney/Group agreement (where joint tender)
6. 6SSF3 List of identified subcontractors (if applicable) and SSF4 subcontractor commitment letters
7. 7Evidence for selection criteria: turnover, reference contracts, CVs of key personnel (Contract Manager, Engineers), certifications
8. 8Engineering and compliance documents (to be submitted with tender or on request as specified in Annex 1)
9. 9Any requested certificates (CE/DoP), EPDs for insulation materials if proposed as sustainable option

How to evaluate suitability quickly

• Verify company is registered with a PIC and has valid EU Login access for eSubmission
• Confirm minimum turnover (per Tender Specifications) and relevant contract references in at least two EU Member States for supply and lease of prefabricated units
• Confirm capacity to deliver production volumes and logistical footprint for rapid deployment across EU Member States
• Confirm availability of key staff (Contract Manager and Engineer profiles) and evidence of capability to produce engineering compliance documents and local permits
• Confirm financial tender covers DDP delivery, installation, warranty and maintenance obligations (all-inclusive)
• Confirm acceptance of framework contract terms and draft FWC without unacceptable reservations

Operational considerations for bidders

Bidders should ensure manufacturing capacity for rapid deployment, logistics planning for transnational deliveries, stock of spare parts and furniture, service network for preventive and corrective maintenance across the EU, trained technical teams for on-site installation, capacity to provide engineering compliance documentation signed by locally authorised engineers, insurance and security provisions, and ability to provide leased Units in as-new condition and to perform timely relocations. Bidders should plan for environmental and circularity expectations (EPDs, recyclability), and to provide KPIs/contract monitoring per Annex 6.

Summary — What is this opportunity about and how to explain it?

This procurement establishes a multi-contractor framework for supplying and leasing prefabricated modular units and delivering associated services to support the EUAA’s operational assistance to EU Member States. The framework covers purchase and leasing options, a wide set of Unit functions (accommodation, offices, sanitary, communal facilities), and related services (installation, technical connections, maintenance, relocation, storage, disposal, and upgrades). The procedure will appoint up to six contractors through an open tender and will use a mix of direct cascade ordering and reopening of competition for specific needs. Bidders must demonstrate technical manufacturing capacity, cross-border delivery and installation capability, engineering competence for compliance documentation, quality and environmental standards, staff and financial capacity, and provide competitive price and quality proposals. Tenderers must submit standardized submission forms (SSF1-SSF8) and full supporting documents through the eSubmission system by the stated deadline. The framework is operationally designed for rapid deployments across EU Member States and, in exceptional circumstances, outside the EU, to enable the EUAA to respond quickly to pressures on asylum systems and reception infrastructure.

This is a major European Union Agency for Asylum procurement for prefabricated modular units and associated services, structured as a mixed framework supplies contract for purchase and lease with maintenance included. It is a tender rather than a grant, so there is no funding rate or co-financing percentage; award depends on competitive pricing, technical quality and compliance with the procurement documents.[1]

Opportunity snapshot

What the contract is about

The contract is intended to secure mobile, secure and high-quality prefabricated modular units for operational offices, accommodation structures, restroom facilities and similar rapidly deployable needs, together with maintenance and related services, so that EUAA can support EU Member States under pressure in an efficient and timely manner.[1] The scope covers both acquisition and lease models, so bidders need to be able to deliver across the full life cycle from supply and installation through servicing and upkeep.

• Purchase and lease of prefabricated modular units
• Associated services including maintenance
• Use for offices, accommodation and sanitary facilities
• Call-offs under a long-term framework arrangement
• Up to six contractors to be selected

Who can apply

The opportunity is open to economic operators that can satisfy the administrative, technical and financial conditions set out in the tender documents. In practical terms, the call is best suited to manufacturers, modular building suppliers, leasing providers, fit-out contractors, logistics specialists and maintenance operators, either individually or in consortium, provided they can prove the capacity to deliver at scale and across multiple technical disciplines.[1]

• Manufacturers of modular or container-based structures
• Leasing companies with modular unit inventories
• Construction and fit-out firms with modular delivery capacity
• Facilities and maintenance providers with long-term service capability
• Consortia combining manufacturing, logistics, installation and maintenance expertise

Key conditions and technical requirements

The technical annexes indicate a demanding compliance framework. The supplied items must generally bear CE marking where applicable, comply with relevant EN and ISO standards, use washable and durable materials, and where required be non-toxic, fire-retardant and low-VOC. The leased units must be designed, manufactured or remanufactured, equipped and delivered in line with the technical specifications and the related annexes.

Commercial and procedural points applicants should note

• This is a contract opportunity, not a grant, so there is no funding rate or subsidy structure.
• The framework runs for up to 120 months, with an initial 12-month term and nine possible renewals according to the draft contract information.
• Tender submissions must be sent electronically through the portal, and an EU Login account is required to use the submission system.
• The contracting authority is not bound to answer questions submitted after 12 October 2026, so clarification requests should be submitted early.
• The tender validity period is 9 months according to the lot data.
• The procedure is not flagged as SME suitable, which suggests a scale and compliance profile more aligned with larger suppliers or well-structured consortia.[1]

Strategic assessment

This is a substantial and technically complex framework opportunity with significant volume potential and a long performance horizon. The final notice shows an estimated total value of €83 million, while the earlier preliminary market consultation indicated an indicative ceiling of €100 million and a shorter framework concept, showing that the procurement evolved materially between the consultation stage and the published tender.[1][2] The strongest bids will likely combine proven modular manufacturing or supply capability, robust logistics and installation capacity, reliable maintenance delivery and rigorous compliance management across multiple technical standards.