NL-Petten: De levering en installatie van luchtbehandelingskasten, ter vervanging van de bestaande kasten in de gebouwen 308 en 309.

Raming waarde:Geraamd totaalbudget ca. €700 000 (procedurewaarde) 1.

Sluiting voor ontvangst van tenders:20 oktober 2026 om 16:00 (Europe/Amsterdam). Openingszitting: 21 oktober 2026 10:00 (Europe/Amsterdam).

Contractvorm en duur:Open procedure; aard van het contract: supplies (levering en installatie); maximale contractduur 12 maanden.

Belangrijkste documenten en technische bijlagen:Tenderdossier bevat uitnodiging tot inschrijving, ontwerpcontract, administratieve en technische specificaties (werkbeschrijvingen, kanaal‑ en daktekeningen, structurele berekeningen, veiligheidsvoorwaarden) en modellen voor verklaringen en volmachten 1.

Aanmelden en indienen:Funding & Tenders Portal van de Europese Commissie (eSubmission): F&T Portal. Raadpleeg het volledige dossier en alle bijlagen voor verplichte bewijsstukken en formulieren. 1

Title:NL-Petten: De levering en installatie van luchtbehandelingskasten, ter vervanging van de bestaande kasten in de gebouwen 308 en 309. Procedure identifier: EC-JRC/PTT/2026/OP/1858. Contracting authority: European Commission, Directorate-General Joint Research Centre (JRC), Operations and Support Management, Petten. TED reference: 175/2026 622990-2026. Procedure type: Open procedure. Submission method: Electronic via EU Funding & Tenders Portal (eSubmission).

Publication and deadlines:TED publication date: 10/09/2026. Submission deadlines (two system timestamps appear): 2026-01-01T14:00:59.000Z (metadata entry) and formal deadline for receipt of tenders: 20/10/2026 16:00 Europe/Amsterdam (CET/CEST). Date and time of public opening: 21/10/2026 10:00 Europe/Amsterdam.

Estimated contract value and duration:Estimated total value: €700,000. Nature of contract: supplies (delivery and installation of air handling units and associated HVAC infrastructure). Maximum contract duration: 12 months from entry into force.

Scope summary:Turnkey replacement of existing air handling units (LBKs) and associated HVAC infrastructure in buildings 308 and 309 at the JRC Petten site. Work includes supply of new roof-mounted AHUs, replacement of roof extract fans, integration with existing heating and chilled water systems, ductwork cleaning (hygienic cleaning of existing duct network), structural checks / roof support design, local and BMS integration, factory and site testing (FAT, SAT, in‑operation checks) and full documentation and as-built/digital deliverables. Works must be planned and staged to guarantee at least 50% active ventilation capacity per building at all times; maximum permitted out-of-service interval per individual AHU is 14 consecutive calendar days without prior written approval.

Technical documents published with the tender:Invitation to tender; Draft supply contract and annexes (including security requirements); Administrative and technical tender specifications (Deel 1 and Deel 2); detailed duct layouts and AHU schematics for Buildings 308 and 309; roof structural calculations; model warranty statement; safety plans; work descriptions (Werkomschrijving) for replacement of LBKs 308 and 309; CAD drawing sets (E and W sets) and other technical appendices (23 documents listed). All documents are published in Dutch and available on the F&T portal.

Key technical requirements (selected, as published):new AHUs sized for increased ventilation capacity to address current insufficient fresh air rates; energy recovery via rotating heat wheels (Eurovent energy class A minimum; A+ rewarded in award criteria); IE4 or better EC fans with VFD; integration and communication with central Siemens BMS via BACnet; factory acceptance testing, site installation, commissioning, functional testing, integration testing with central BMS and final validation; hygienic cleaning of existing ducts and verification methods; structural roof calculations and possible reinforcement; equipment and materials compliant with coastal environment (corrosion class C5, ZM310 steel, thermally insulated and weatherproofed ducts and housings); warranties and performance certificates; documentation in Dutch; health & safety and security requirements for contractors (see JRC safety annex).

Procurement model:Open tender (public call) for a direct contract award following competitive submission on the F&T Portal eSubmission system. Submission is electronic only; EU Login and PIC requirements apply. The contracting authority will apply administrative checks, exclusion checks, selection checks and full technical and commercial evaluation.

Mentioned countries:Explicit country references in the procedure: Netherlands (location Petten) and European Union (EC/JRC).

Project stage:Demonstration to implementation/facility upgrade — this is an implementation/installation project (procurement of supplies and works) at the construction/installation stage. Nature of support: Commercial procurement (supplies and services) — monetary contract payments by the contracting authority to the successful supplier/contractor. Funding Type: Procurement / Tender (not a grant). Co-funding: Not required; the EC is paying the contractor under a supply/installation contract. No external co-funding is expected or required by the tender documents.

Submission method:mandatory electronic submission through the Funding & Tenders Portal eSubmission application (EU Login account and PIC required). Submission is a single-stage open call with eSubmission draft/final upload and a public opening event (virtual). Questions must be submitted through the portal Q&A before the published cut-off date (Contracting authority not bound to reply after 12/10/2026 23:59 Europe/Amsterdam). Required documents are the Invitation to Tender, Draft contract, Administrative and Technical Specifications, Declaration on Honour, various annexes and technical drawings. Templates and forms (Declaration on honour, Volmacht, Subcontractor letters, Financial form, etc.) are provided in the tender dossier.

Success rates:Not published; as a single-contract open procedure, only one supplier/consortium will be awarded. Typical success rates for EU institutional open tenders vary and depend on the market and number of bidders. The award will be based on best price-quality ratio with criteria and weighting published in the tender documentation.

Key contract documents available:Invitation to Tender; Draft Supply Contract and contract annexes including Appendix 1 Security requirements; Administrative specifications (Annex I); Technical specifications (Annex II); Work descriptions (Werkomschrijving) for buildings 308 and 309; Roof structural calculations; Duct layouts and AHU schematics; Declaration on honour template; Volmacht (power of attorney) model for joint bids; Model warranty statement; Safety and health documentation (V&G plan) and ‘Safety rules for third parties’. All documents were published on 10/09/2026 and are available via the F&T portal tender page.

Important scoring details:Price = 60% weighting, Quality = 40% weighting. Quality is split as: AHU energy efficiency (Eurovent classification) up to 30 points and a mandatory risk/mitigation plan for duct cleaning and hygiene up to 10 points. The hygiene risk plan is strictly limited to two A4 pages (title, content and required elements); failure to provide a suitable plan may lead to exclusion. Eurovent certification evidence must be provided for each nominated AHU. Self‑declared manufacturer data without Eurovent evidence will be scored zero for that unit.

Eligible applicant types:SMEs and large enterprises (mechanical and electrical contractors), HVAC OEMs, suppliers of AHUs and motors, structural engineering firms, installation and commissioning companies, building services engineering consultancies, joint ventures/consortia (lead partner required). Subcontractors permitted but identified subcontractors above 20% of contract value must be declared in the tender and provide commitment letters. Entities relied on for capacity (non-subcontractor) must submit consent letters.

Submission and access requirements:Bids must be submitted electronically through the EU Funding and Tenders Portal, and an EU Login account is required to access the submission system. The portal also indicates that a PIC is mandatory for tenderers, including consortium members, and that documents can be viewed and submissions managed only through the electronic portal environment1.