NL-Petten: De levering en installatie van luchtbehandelingskasten, ter vervanging van de bestaande kasten in de gebouwen 308 en 309.

EU public procurement by the European Commission Joint Research Centre (JRC) in Petten for the supply, installation, integration and commissioning of replacement air handling units and associated HVAC infrastructure in buildings 308 and 309. The procedure is an open tender with electronic submission via the EU Funding & Tenders Portal, estimated value €700,000 and deadline for tenders 20 October 2026 at 16:00 Europe/Amsterdam. Award will be on the best price-quality ratio (60% price / 40% quality) with specific technical requirements including Eurovent energy performance and a mandatory duct hygiene and mitigation plan. The contract is intended for experienced HVAC contractors or consortia, maximum duration 12 months.

Kerngegevens

Wat wordt gevraagd

Turn‑key vervanging van de bestaande luchtbehandelingskasten (LBK's) en aanverwante HVAC‑infrastructuur in gebouwen 308 en 309 van het Joint Research Centre (JRC) in Petten: levering, installatie, testen, inbedrijfstelling en kanaalreiniging.

Raming waarde:Geraamd totaalbudget ca. €700 000 (procedurewaarde) ¹.

Timing

Sluiting voor ontvangst van tenders:20 oktober 2026 om 16:00 (Europe/Amsterdam). Openingszitting: 21 oktober 2026 10:00 (Europe/Amsterdam).

Contractvorm en duur:Open procedure; aard van het contract: supplies (levering en installatie); maximale contractduur 12 maanden.

Wie kan inschrijven

Leveranciers en installateurs van koel‑ en ventilatieapparatuur (CPV 42500000 / 51100000), aannemers voor HVAC‑installaties of consortia met aantoonbare referenties in vergelijkbare LBK‑vervangingsprojecten. Uitsluitings- en selectiecriteria gelden; inschrijvers moeten bewijs van bekwaamheid en financiële draagkracht kunnen leveren.

Belangrijkste gunningsprincipes

1. 1Gunningsmethode: economisch meest voordelige inschrijving (prijs 60% / kwaliteit 40%)
2. 2Kwaliteitscriteria omvatten energie‑efficiëntie van LBK's (Eurovent classificatie) en plan voor reiniging van kanaalwerk + risicobeheersing
3. 3Award by best price‑quality ratio; minimale technische eisen bindend

Aanbestedingspraktisch

Indienen uitsluitend elektronisch via het Funding & Tenders Portal van de Europese Commissie. Vereist: EU Login (eSubmission), registratie in het Participant Register (PIC) en aanleveren van voorgeschreven administratieve, technische en financiële bijlagen.

Belangrijkste documenten en technische bijlagen:Tenderdossier bevat uitnodiging tot inschrijving, ontwerpcontract, administratieve en technische specificaties (werkbeschrijvingen, kanaal‑ en daktekeningen, structurele berekeningen, veiligheidsvoorwaarden) en modellen voor verklaringen en volmachten ¹.

1. 1Voorbereidende pre‑engineering en dakconstructie‑controle zijn verplicht
2. 2Kanaalreiniging en verificatie (hygiëne) zijn contractueel vereist
3. 3Minimale energieklasse voor LBK's en eisen aan warmtewielen/ventilatoren en regeling

Aanmelden en indienen:Funding & Tenders Portal van de Europese Commissie (eSubmission): F&T Portal. Raadpleeg het volledige dossier en alle bijlagen voor verplichte bewijsstukken en formulieren. ¹

Footnotes

1. 1Officieel tenderdossier en alle bijlagen zijn beschikbaar via het Funding & Tenders Portal (referentie EC-JRC/PTT/2026/OP/1858). Download documenten en technische plannen op het portal.

Basic procurement facts

Title:NL-Petten: De levering en installatie van luchtbehandelingskasten, ter vervanging van de bestaande kasten in de gebouwen 308 en 309. Procedure identifier: EC-JRC/PTT/2026/OP/1858. Contracting authority: European Commission, Directorate-General Joint Research Centre (JRC), Operations and Support Management, Petten. TED reference: 175/2026 622990-2026. Procedure type: Open procedure. Submission method: Electronic via EU Funding & Tenders Portal (eSubmission).

Publication and deadlines:TED publication date: 10/09/2026. Submission deadlines (two system timestamps appear): 2026-01-01T14:00:59.000Z (metadata entry) and formal deadline for receipt of tenders: 20/10/2026 16:00 Europe/Amsterdam (CET/CEST). Date and time of public opening: 21/10/2026 10:00 Europe/Amsterdam.

Estimated contract value and duration:Estimated total value: €700,000. Nature of contract: supplies (delivery and installation of air handling units and associated HVAC infrastructure). Maximum contract duration: 12 months from entry into force.

Scope, technical and contractual highlights

Scope summary:Turnkey replacement of existing air handling units (LBKs) and associated HVAC infrastructure in buildings 308 and 309 at the JRC Petten site. Work includes supply of new roof-mounted AHUs, replacement of roof extract fans, integration with existing heating and chilled water systems, ductwork cleaning (hygienic cleaning of existing duct network), structural checks / roof support design, local and BMS integration, factory and site testing (FAT, SAT, in‑operation checks) and full documentation and as-built/digital deliverables. Works must be planned and staged to guarantee at least 50% active ventilation capacity per building at all times; maximum permitted out-of-service interval per individual AHU is 14 consecutive calendar days without prior written approval.

Technical documents published with the tender:Invitation to tender; Draft supply contract and annexes (including security requirements); Administrative and technical tender specifications (Deel 1 and Deel 2); detailed duct layouts and AHU schematics for Buildings 308 and 309; roof structural calculations; model warranty statement; safety plans; work descriptions (Werkomschrijving) for replacement of LBKs 308 and 309; CAD drawing sets (E and W sets) and other technical appendices (23 documents listed). All documents are published in Dutch and available on the F&T portal.

Key technical requirements (selected, as published):new AHUs sized for increased ventilation capacity to address current insufficient fresh air rates; energy recovery via rotating heat wheels (Eurovent energy class A minimum; A+ rewarded in award criteria); IE4 or better EC fans with VFD; integration and communication with central Siemens BMS via BACnet; factory acceptance testing, site installation, commissioning, functional testing, integration testing with central BMS and final validation; hygienic cleaning of existing ducts and verification methods; structural roof calculations and possible reinforcement; equipment and materials compliant with coastal environment (corrosion class C5, ZM310 steel, thermally insulated and weatherproofed ducts and housings); warranties and performance certificates; documentation in Dutch; health & safety and security requirements for contractors (see JRC safety annex).

Procurement model, award and evaluation

Procurement model:Open tender (public call) for a direct contract award following competitive submission on the F&T Portal eSubmission system. Submission is electronic only; EU Login and PIC requirements apply. The contracting authority will apply administrative checks, exclusion checks, selection checks and full technical and commercial evaluation.

1. 1Award method: Best price-quality ratio (PRICE/QUALITY).
2. 2Award criteria: Price (60%) and Quality (40%).
3. 3Quality subcriteria: Energy efficiency of AHUs (Eurovent certification) — up to 30 points (A+ performance scoring scale); Implementation plan for duct cleaning and risk mitigation (hygienic safety, phasing, verification) — up to 10 points. A negative quality result (insufficient) on the hygiene/risk plan excludes the tender from further evaluation.
4. 4Price evaluation: lowest compliant total price receives full price score (60), other offers prorated.

Who should apply and eligible applicant types

This is a public procurement (tender) for supply and installation works at a European Commission site. The tender is suitable for experienced mechanical and electrical contractors, HVAC specialists and engineering firms capable of providing turn-key HVAC equipment supply, structural roof support design, duct cleaning, mechanical, electrical and control works and commissioning on an EU governmental site.

1. 1Eligible Applicant Types: SME, large enterprise, construction and MEP contractors, specialist HVAC manufacturers and suppliers, engineering consultants, installation subcontractors, joint ventures/consortia (joint bids allowed). Public-private partnerships can participate if they meet the legal requirements. Individual natural persons are not suitable to deliver this scope.
2. 2Consortium requirement: Consortiums / joint submissions are explicitly allowed and typical for this type of turn-key works; a lead partner must be nominated and a power-of-attorney among consortium members is required (model provided).

Beneficiary scope and eligibility (geographic)

The contracting authority is the European Commission JRC at Petten, Netherlands. Eligible tenderers must meet EU procurement participation rules: natural persons or legal entities established in the scope of the EU Treaties or in countries party to relevant trade agreements (e.g., WTO GPA signatories) may participate. Tender documents and communications are in Dutch and English information is used in the portal. PIC registration in the EU Participant Register is required for submission.

Mentioned countries:Explicit country references in the procedure: Netherlands (location Petten) and European Union (EC/JRC).

Project stage, nature of support, funding type and co-funding

Project stage:Demonstration to implementation/facility upgrade — this is an implementation/installation project (procurement of supplies and works) at the construction/installation stage. Nature of support: Commercial procurement (supplies and services) — monetary contract payments by the contracting authority to the successful supplier/contractor. Funding Type: Procurement / Tender (not a grant). Co-funding: Not required; the EC is paying the contractor under a supply/installation contract. No external co-funding is expected or required by the tender documents.

Application process, submission and evaluation stages

Submission method:mandatory electronic submission through the Funding & Tenders Portal eSubmission application (EU Login account and PIC required). Submission is a single-stage open call with eSubmission draft/final upload and a public opening event (virtual). Questions must be submitted through the portal Q&A before the published cut-off date (Contracting authority not bound to reply after 12/10/2026 23:59 Europe/Amsterdam). Required documents are the Invitation to Tender, Draft contract, Administrative and Technical Specifications, Declaration on Honour, various annexes and technical drawings. Templates and forms (Declaration on honour, Volmacht, Subcontractor letters, Financial form, etc.) are provided in the tender dossier.

1. 1Application type: Open call (public tender) via eSubmission.
2. 2Submission stages: Single-stage submission; administrative exclusion/selection checks followed by technical and financial evaluation (i.e., 1 main submission stage but multiple internal evaluation steps).
3. 3Number of evaluation steps: Typically 2–3 internal steps: 1) admissibility and exclusion checks, 2) selection (financial/technical capacity), 3) award evaluation (technical scoring and price).

Success rates, contract award and contract documentation

Success rates:Not published; as a single-contract open procedure, only one supplier/consortium will be awarded. Typical success rates for EU institutional open tenders vary and depend on the market and number of bidders. The award will be based on best price-quality ratio with criteria and weighting published in the tender documentation.

Key contract documents available:Invitation to Tender; Draft Supply Contract and contract annexes including Appendix 1 Security requirements; Administrative specifications (Annex I); Technical specifications (Annex II); Work descriptions (Werkomschrijving) for buildings 308 and 309; Roof structural calculations; Duct layouts and AHU schematics; Declaration on honour template; Volmacht (power of attorney) model for joint bids; Model warranty statement; Safety and health documentation (V&G plan) and ‘Safety rules for third parties’. All documents were published on 10/09/2026 and are available via the F&T portal tender page.

Templates and application structure

Tender dossier provides standardized templates and forms which must be used or completed and uploaded via eSubmission: Declaration on honour (exclusion and selection), Volmacht for consortiums, List of subcontractors, Subcontractor commitment letters (identified subcontractors), Toezeggingsbrief for entities relied upon for capacity, Financial offer form (open budget/STABU format), Draft contract and Appendices (security, safety requirements), Technical specifications and drawings. These are mandatory and must be completed and signed (electronic signature preferred).

1. 1Application file structure (as required in eSubmission): 1) Administrative documents (Declaration on honour, Volmacht, PIC), 2) Technical offer (compliance statement, technical design, product datasheets, Eurovent certification evidence where applicable, duct cleaning risk plan, CV/GKW integration design, structural assumptions), 3) Health & Safety documentation (V&G plan, (T)RAs), 4) Financial offer (open budget in STABU format and total price field).
2. 2Signatures: electronic (QES) recommended for speed and traceability; hand-signed originals must be retained by bidder and produced on request within specified timescales.

Detailed Applicant & technical requirements (selected list)

Key mandatory technical and administrative requirements extracted from the tender documents and technical annexes:

1. 1AHU performance: Eurovent energy classification A minimum for each AHU; A+ rated units score higher in evaluation.
2. 2Fans: EC motors IE4 (or better) recommended; VFD controls and integrated local AHU control with BACnet interface to Siemens BMS.
3. 3Heat recovery: rotating heat wheel (sorptive wheel option indicated), minimum heat recovery effectiveness thresholds as per technical specifications.
4. 4Filters: supply filters ePM1 / ePM10 as specified (F7 / M5 equivalence indicated).
5. 5Bevochtiging: steam humidifiers sized for available electrical supply; control integration via BACnet.
6. 6Ductwork: hygienic cleaning of existing duct network, class LUKA C for ducts; testing and verification of cleaning results; mitigation plan for cross‑contamination and phasing to avoid occupant exposure.
7. 7Structural: roof support calculations required; contractor must supply structural calculations and, if necessary, roof reinforcement designs. Roof structural calculations provided in tender; contractor must verify and propose fixings.
8. 8Electro‑mechanical interfaces: piping/valves/heat battery connections to CV and GKW systems; tracing for external pipes; pumps sized and selected with control connection to AHU control scheme.
9. 9Documentation deliverables: as-built drawings in DWG and PDF, system documentation, commissioning and test reports (FAT/SAT/ISAT), maintenance manuals, spare parts lists, warranty certificates, software and application backups, user training records.
10. 10Health & Safety: V&G plan, task risk assessments (T(R)As) and compliance with JRC safety rules for contractors; safety induction and site-specific briefings required; Site Safety Officer contact and permit-to-work system in place.
11. 11Security & Access: EU Login / PIC registration required to submit. Some documents include security appendix; contractor personnel may require site security checks and names and IDs to be provided in advance for site access.

Scoring / evaluation specifics

Important scoring details:Price = 60% weighting, Quality = 40% weighting. Quality is split as: AHU energy efficiency (Eurovent classification) up to 30 points and a mandatory risk/mitigation plan for duct cleaning and hygiene up to 10 points. The hygiene risk plan is strictly limited to two A4 pages (title, content and required elements); failure to provide a suitable plan may lead to exclusion. Eurovent certification evidence must be provided for each nominated AHU. Self‑declared manufacturer data without Eurovent evidence will be scored zero for that unit.

Eligible applicant types (detailed)

Eligible applicant types:SMEs and large enterprises (mechanical and electrical contractors), HVAC OEMs, suppliers of AHUs and motors, structural engineering firms, installation and commissioning companies, building services engineering consultancies, joint ventures/consortia (lead partner required). Subcontractors permitted but identified subcontractors above 20% of contract value must be declared in the tender and provide commitment letters. Entities relied on for capacity (non-subcontractor) must submit consent letters.

How to apply: process checklist

1. 1Register organization in the EU Participant Register to obtain a PIC (if not already registered).
2. 2Create EU Login account (individual) to use eSubmission.
3. 3Download and carefully study all tender dossier documents available on the Funding & Tenders Portal, including Invitation, Administrative and Technical Specifications, Draft Contract, Annexes, RfPs, drawings and safety documents.
4. 4Complete and sign required templates: Declaration on honour, Volmacht (for joint bids), Subcontractor commitment letters (identified subcontractors), Toezeggingsbrief (entities relied upon), Financial form (open budget/STABU), and any other administrative forms.
5. 5Prepare technical submission: compliance matrix, AHU datasheets, Eurovent printouts for each proposed AHU, duct cleaning and mitigation plan (max 2 A4 pages), detailed work program and staging showing maintenance of at least 50% ventilation capacity, H&S V&G plan and (T)RA, structural verification plan and roof calculations, commissioning plan, training and documentation plan.
6. 6Prepare financial submission: open STABU-based budget and total price in Euro with all cost elements included. Confirm VAT treatment as per contract instructions.
7. 7Upload all documents in eSubmission before 20/10/2026 16:00 Europe/Amsterdam and keep eSubmission timestamp confirmation.

Summary — What is this opportunity about and how to explain it

This is a public procurement tender by the European Commission JRC in Petten (Netherlands) for the supply, delivery, installation, integration and commissioning of replacement air handling units (AHUs / LBKs) and associated HVAC infrastructure in two buildings (308 and 309). The scope includes new roof-mounted AHUs, replacement of roof extract fans, duct hygienic cleaning and verification, integration with existing heating and chilled water systems and with the Siemens building management system, structural roof checks and possible reinforcement, comprehensive commissioning and documentation, and compliance with safety, security and environmental obligations. The tender is an open procedure with electronic submission, an estimated total procurement value of €700,000 and a maximum contract duration of 12 months. Award will be on the best price-quality ratio (60% price, 40% quality) with specific requirements for AHU efficiency (Eurovent) and a mandatory duct hygiene mitigation plan. Bidders should be experienced HVAC contractors or consortia, submit the required administrative and technical documents via the Funding & Tenders Portal, comply with the safety and security annexes, and ensure all mandatory tests and documentation are delivered as part of the contract.

This is an EU public procurement tender for the supply and installation of new air handling units and related HVAC infrastructure at the Joint Research Centre site in Petten, specifically for buildings 308 and 309. The official notice identifies the lead authority as the European Commission, Joint Research Centre, and the opportunity is currently open for electronic submission¹[1].

What the tender is about

The contracting authority intends to replace the existing air handling units and associated HVAC systems because the current ventilation equipment is outdated, has reached the end of its operational life, and does not provide sufficient air exchange capacity to maintain optimal indoor air quality for occupants. The main CPV code is 42500000, Cooling and ventilation equipment, which confirms that this is a technical building services procurement rather than a grant or research funding call[1].

Who can apply

As an open procedure, the tender is available to economic operators that can meet the administrative, technical, security, and financial requirements set out in the procurement documents. The notice is marked as not SME suitable, so bidders should assume the authority expects strong delivery capacity, relevant HVAC supply and installation experience, and the ability to comply with site and security conditions[1].

Submission and access requirements:Bids must be submitted electronically through the EU Funding and Tenders Portal, and an EU Login account is required to access the submission system. The portal also indicates that a PIC is mandatory for tenderers, including consortium members, and that documents can be viewed and submissions managed only through the electronic portal environment[1].

Key commercial and procedural details

What applicants should pay attention to

1. 1Review both the administrative and technical specifications carefully, because the document set includes draft contract terms, security requirements, declarations, and detailed building-specific drawings and schematics[1].
2. 2Prepare evidence of relevant HVAC supply and installation capability, because the work concerns replacement of existing systems in occupied buildings and will likely require strong technical coordination, compliance management, and execution planning[1].
3. 3Check the security and conformity requirements in the annexes, because the documents include specific security requirements and a conformity certificate that may form part of delivery acceptance[1].
4. 4Plan for the stated deadline and question cut-off dates, because the contracting authority is not bound to respond to questions submitted after 12 October 2026 at 23:59 Europe/Amsterdam[1].
5. 5Use the electronic submission workflow only, because submissions must be sent exclusively through the portal and no paper submission route is indicated[1].

Document pack and practical context

The published document set is substantial and includes the invitation letter, draft contract, administrative specifications, declaration on honour, technical specifications, security requirements, conformity certificate, standard conditions, and technical drawings for both buildings. There are no public Q and A items shown in the portal excerpt, so bidders may need to rely primarily on the issued documents for clarification unless the contracting authority updates the questions area later[1].

Footnotes

1. 1Official notice and portal record: EU Funding and Tenders Portal