Lieferung von mobilen Kontaminationsmessgeräten für das JRC Karlsruhe

Public procurement tender by the European Commission Joint Research Centre (JRC) Karlsruhe for the supply, commissioning and training of 30 mobile contamination measuring devices, estimated total value €150,000. The procedure is an open supplies contract (reference EC-JRC/KRU/2026/OP/3833) with award on the lowest compliant price and a maximum contract duration of 30 months (6 months delivery, 24 months warranty). Submission is electronic only via the EU Funding & Tenders Portal using EU Login/PIC, with tender publication on 23 September 2026 and a submission deadline of 28 October 2026 at 12:00 Europe/Berlin. Bidders must meet exclusion and selection criteria including turnover and technical references and provide the required administrative, technical and financial documentation as specified in the tender documents.

What it procures

Scope

Supply of 30 portable contamination monitors for on‑site radiological protection (20 units with 170 cm2 detectors and 10 units with 300 cm2), including PC software for device parameterisation and data export, documentation, onsite commissioning and training; delivery DDP JRC Karlsruhe.

Funding / estimated value:Estimated total procedure value €150 000 ¹.

Who may apply

Any economic operator (natural or legal person) that can supply radiation monitors (CPV 38341600) and meet the exclusion and suitability requirements listed in the tender documents. Electronic submission via the Funding & Tenders Portal (EU Login required).

Key procedural facts

1. 1Procedure: open procedure (award: lowest price)
2. 2Contract duration: up to 30 months (6 months delivery + 24 months warranty)
3. 3Submission method: electronic eSubmission via F&T Portal (EU Login/PIC)
4. 4Language: any EU official language

How to apply — practical notes

Download tender documents, technical specifications, declaration on honour and draft contract from the Funding & Tenders Portal; follow eSubmission file naming and technical requirements and submit before the deadline. Questions via the portal Q&A (contact details in the procurement file).

Tender documents and portal:All procurement documents and electronic submission are available on the Funding & Tenders Portal Funding & Tenders Portal ¹.

Footnotes

1. 1Tender details, documents and eSubmission link are published on the EU Funding & Tenders Portal (see call EC-JRC/KRU/2026/OP/3833).

Key facts

Title:Lieferung von mobilen Kontaminationsmessgeräten für das JRC Karlsruhe (Delivery of mobile contamination monitors for JRC Karlsruhe). Contracting authority: European Commission, Joint Research Centre (JRC), JRC Karlsruhe. Procurement reference: EC-JRC/KRU/2026/OP/3833 (cf264743-58b9-4480-ba07-47a0e612c475). TED reference / notice: 656000-2026. Procedure type: Open procedure (electronic eSubmission). Main CPV: 38341600 Radiation monitors (additional CPV: 38340000, 38341500, 38341000). Nature of contract: Supplies. Estimated total value: €150,000 (estimated overall contract amount). Contract maximum duration: 30 months (6 months delivery, 24 months warranty). Award criterion: lowest price. Submission method: electronic via EU Funding & Tenders Portal eSubmission. Deadline for tenders: 28 October 2026, 12:00:59 Europe/Berlin. Public opening: 28 October 2026, 15:00 Europe/Berlin. Documents published (German): Invitation to Tender (ITT), Administrative Annex (tender specifications adm. part), Declaration on Honour (DoH), Technical Specifications (TS), Draft Contract. Full tender package available on the Funding & Tenders Portal F&T Portal Tender Details ¹.

Estimated contract value:€150,000 (estimated overall contract amount for the whole procedure).

Procurement timeframe:Maximum contract duration 30 months: 6 months for delivery and 24 months warranty; tender published 23 September 2026; submission deadline 28 October 2026; public opening 28 October 2026.

Detailed eligibility and administrative requirements

Eligibility and who may bid:the procurement is an open procedure. Any interested economic operator may submit a tender provided they satisfy the exclusion and selection criteria set out in the tender documents. This includes: private companies (startups, SMEs, large enterprises), sole traders, consortia (groups of economic operators) acting together, universities and research organisations, public bodies and other legal persons, provided they are entitled to bid under the applicable rules and are not subject to EU restrictive measures. Suppliers established in EU Member States, EEA states, WTO GPA signatories and third countries that are eligible under the Euratom programme or any association agreements to the programme may participate as set out in the administrative specifications. Bidders must register in the EU participant register and use a PIC to submit via eSubmission.

Exclusion and selection requirements (summary):bidders must submit a Declaration on Honour addressing exclusion grounds (bankruptcy, grave professional misconduct, fraud, corruption, terrorism, money laundering, tax/social security defaults, breaches in performance of EU-funded contracts, other exclusion grounds). Selection (suitability) minimum requirements include legal status, economic and financial capacity (average annual turnover > €300,000 for last two years), and technical/ professional capacity: typically at least 3 equivalent projects in the last 3 years and a quality management system (ISO 9001:2015 or equivalent) or equivalent procedures. The tender documentation explains the precise documentary evidence to be provided, timing and procedures for requests for supporting documents.

How to submit:Electronic submission only through the EU Funding & Tenders Portal eSubmission application. An EU Login account and organisation PIC are required. Tenderers upload the financial and technical offer and required administrative attachments. The portal issues an official timestamp; only submissions received before the deadline are accepted.

What is being procured (technical scope)

Objective:procurement of mobile contamination monitors for on‑site radiation protection at JRC Karlsruhe, for contamination control of persons, objects and release of waste under national radiation protection rules.

1. 1Total quantity: 30 portable contamination monitors (20 units with 170 cm² detector area; 10 units with 300 cm² detector area).
2. 2Detector type: plastic scintillation detectors specified in technical specifications.
3. 3Integrated system: detector, evaluation electronics, display, and power supply in single housing.
4. 4Weight requirement: maximum ~1 kg per instrument (as minimum requirement).
5. 5Measurements: simultaneous and separate alpha and beta/gamma detection; adjustable measurement time; adjustable alarm thresholds; optical and acoustic alarms.
6. 6Standards and calculations: capability to operate in mode in accordance with DIN 11929; measurements and report calculations based on DIN ISO 11929.
7. 7Data handling: storage of measurements with timestamp; interfaces for PC connection; software for device parametrization and to read and process stored measurements; capability to export all relevant data into a JRC Microsoft Excel release template.
8. 8Accessories and spares: 30 matching chargers/power adapters and batteries; delivery of test procedure and test report; protection grids optimized for alpha measurement.
9. 9Environmental / robustness: device protection rating IP53; backlit display.
10. 10Performance: detection efficiency targets example: Am-241 > 20% and Cs-137 > 35% (minimum as specified).
11. 11Acceptance: on‑site commissioning and in‑service test with an expert, two‑week operational test and final acceptance protocol; supplier to provide at least one day of on‑site training for six persons.

Contracting model, award and payments

Contract nature:direct supply contract (single contract). Award method: lowest price among compliant offers. Framework or dynamic purchasing: not applicable; procurement is a supplies contract. Payment structure (as specified): 80% after delivery and provisional technical acceptance; 20% after final technical acceptance following the test period. Invoices submitted via the Portal/Peppol per contract invoicing rules; payments in EUR.

Procurement process and stages

1. 1Stage 1: eSubmission of bid package before the published deadline (administrative & technical documentation plus financial offer).
2. 2Stage 2: Public opening of tenders (attendance allowed up to two representatives per bid; limited public information disclosed).
3. 3Stage 3: Administrative checks and evaluation of exclusion and selection (declaration of honour, requested supporting documentation may be requested from the candidate).
4. 4Stage 4: Technical compliance check against minimum technical specifications (offers failing mandatory technical minima are excluded).
5. 5Stage 5: Price evaluation and ranking (lowest price wins among technically compliant offers).
6. 6Stage 6: Contract award notification, final verification of documents and signature, delivery and acceptance phases (provisional and final acceptance).

Number of application stages typically:4 to 6 steps (submission, opening, exclusion/selection, technical compliance, price evaluation and award, contract signature and delivery/acceptance). Success rates: not published; success rate is determined by number of bidders and compliance with mandatory criteria (cannot be predicted from notice).

Eligibility, consortium and geographic scope (summary)

Eligible applicant types:any economic operator meeting the exclusion and selection requirements: startups and SMEs, large enterprises, manufacturers and distributors of radiation detection equipment, research institutes and universities, public bodies and other legal entities, consortia (group of economic operators) and subcontractors. Natural persons may participate where law permits. Subcontracting is allowed but named subcontractors >20% or supplying key capacities must be declared and submit commitment letters. (See Administrative Annex and annex templates.)

Consortium requirement:not mandatory. Single tenderers and consortia are allowed. If a consortium (joint bid) is submitted, a lead (federführendes Mitglied) must be nominated and the group must provide a signed mandate/agreement (Annex 3 template).

Beneficiary scope (geographic eligibility):bidders established in EU Member States and EEA, plus entities from WTO GPA parties and third countries eligible under the Euratom programme and associated countries as stated in the tender documentation. The tender documentation details national evidence requirements.

Mentioned countries:Germany is explicitly identified as location of delivery (JRC Karlsruhe / Eggenstein-Leopoldshafen). The authority is the European Commission (JRC) — EU institution. Participation is open to EU, EEA, WTO GPA signatories and eligible third countries, including those associated to the Euratom programme.

Procurement classification and sector

Target sectors and technologies:radiation monitors, nuclear safety and radiation protection instrumentation; relevant sectors: health & safety (radiation protection), nuclear safety, instruments & measurement equipment, laboratory & field survey instruments, software for data acquisition and reporting. CPV codes reflect radiation monitors and measuring instruments.

Project stage and maturity expected

Project stage:procurement for operational deployment. The requirement targets commercially mature, off‑the‑shelf or field‑proven instrument systems (development and production ready). Suppliers must be able to deliver and commission within 6 months and provide warranty support for 24 months.

Funding and contract value

Funding type:procurement / supply contract (public contract). Estimated contract amount: €150,000 (total procedure estimate). This is the estimated overall contract value; bidders propose prices and the award will be to the lowest compliant price.

Application details and templates

Application type and submission:open call (public tender) via eSubmission (Funding & Tenders Portal). A PIC and EU Login account are required. Electronic submission only; attachments must follow eSubmission system requirements (file types, size limits). Bidders may withdraw or replace tenders before deadline; only the last valid submission counts.

Required documents and templates (published):Invitation to Tender (ITT); Administrative Annex (tender specifications, Part 1 — administrative); Declaration on Honour (DoH) template (exclusion and suitability declaration, Annex 2); Technical Specifications (Part 2); Draft Contract (contract terms and general & special conditions); Annex templates (list of documents to upload, subcontractor list, commitment letters, agreement for joint bids). Bidders must complete and upload the financial and technical offer documents and the specified annexes. See the tender documents on the Portal for the exact forms and mandatory content F&T Portal Tender Documents ¹.

Templates and application structure (outline):Typical submission file structure required (see Annex 1 of administrative specifications): 1) Administrative package: Declaration on Honour (Annex 2), proof of legal status / registration (PIC/registration extracts if requested), power of attorney / mandate for signatory, list of named subcontractors (Annex 4) and commitment letters (Annex 5.1 and 5.2) as applicable. 2) Technical offer: full technical description demonstrating compliance with the Technical Specifications (Part 2), manufacturer and model details, datasheets, calibration and QA evidence, commissioning and training plan, spare parts list, maintenance and warranty conditions, testing procedure and acceptance test plan. 3) Financial offer: priced schedule, total price in EUR (no VAT), breakdown if requested, declaration of price validity (6 months). 4) Other requested certificates: ISO 9001 or equivalent evidence, references for at least 3 equivalent contracts (T1), financial statements or banker statements for last two years (F1). All documents must be uploaded via eSubmission in the designated sections and labelled per the portal guidance.

Evaluation and award

Evaluation method:compliance-based filtering against mandatory exclusion, selection and technical minimum criteria first; subsequently price ranking with award to the lowest priced compliant tender. Only offers that meet the mandatory technical and administrative requirements are evaluated on price. The contracting authority may request clarifications or missing documents during evaluation but clarifications must not materially change the offer.

Financial and contract arrangements

Payments are described in the Draft Contract:typical split 80% after delivery and provisional acceptance; 20% after final acceptance following operational test and corrective actions. Invoicing via the Portal/Peppol (Receiver ID provided in the contract documents). VAT: the JRC (EU institution) is VAT-exempt; suppliers must account for local VAT rules and follow instructions in tender documents for VAT treatment and required certificate wording.

Other requirements and important notes

Delivery terms:DDP Eggenstein-Leopoldshafen (Incoterms 2020). Delivery windows and internal handling restrictions apply (warehouse opening hours, access control with identity documents, contamination control checks by JRC Radiation Protection Service for any items leaving controlled areas). Devices will undergo preliminary acceptance and a two‑week operational test before final acceptance. Warranty coverage: 24 months (materials & workmanship) from final acceptance, with supplier obligation to repair/replace and cover related costs (parts, labour, transport and reasonable travel costs).

Risk factors and disqualifying issues

Key disqualifying issues include failure to meet mandatory technical minima in the Technical Specifications, absence of required administrative declarations (Declaration on Honour), failure to provide evidence of financial solvency or the requested references if subsequently requested, or being subject to EU restrictive measures. Offers that rely on variants to the specified mandatory solution are not acceptable (variants not allowed).

Success factors for bidders

1. 1Ensure full compliance with mandatory technical minima in Part 2 (Technical Specifications).
2. 2Provide complete administrative package including Declaration on Honour and supporting documents or be ready to supply them promptly if requested.
3. 3Provide clear manufacturer, model and datasheet details and test evidence demonstrating detection efficiencies and DIN ISO 11929 compliance.
4. 4Include software capability, PC interface and Excel export demonstration (sample outputs or screenshots).
5. 5Outline commissioning, testing and training plans and provide acceptance test procedure and test report template.
6. 6Price competitively and ensure the price is fully inclusive of delivery DDP, commissioning, training and warranty obligations.

Summary — what this opportunity is about and how to approach it

This is an EU JRC Karlsruhe public tender for the supply, commissioning, testing and training of 30 portable contamination monitors and associated software and accessories for radiation protection and contamination control tasks. The estimated contract value is €150,000 and procurement is under an open electronic tender process. The award will go to the lowest priced offer that fully meets the mandatory technical, administrative and legal requirements. Interested suppliers should download and study the complete tender pack (administrative annex, technical specifications, draft contract and templates), register in the Participant Register (PIC), prepare the administrative declarations and evidence, assemble a technically compliant proposal including datasheets and acceptance procedures, provide the required financial evidence (turnover, bank statements if requested), and submit via eSubmission before the published deadline. Pay special attention to mandatory technical minima (detector types, efficiencies, DIN ISO 11929 compatibility), data export and software interoperability, delivery terms (DDP to JRC Karlsruhe), commissioning, training obligations and the contractual warranty conditions. The procurement documents on the Funding & Tenders Portal contain the exact templates and wording to be used and must be followed precisely when preparing the submission F&T Portal Tender Details ¹.

Quick checklist for bidders

• Register organisation in Participant Register and obtain PIC; create EU Login account.
• Download ITT, Administrative Annex, DoH template, Technical Specifications and Draft Contract from the Portal F&T Portal Documents ¹.
• Prepare Declaration on Honour and other mandatory administrative annexes (Annex 1 checklist).
• Assemble technical offer addressing every requirement in Technical Specifications (detector performance, software, interfaces, data export, IP rating, weight, accessories, test procedure).
• Provide required evidence for selection criteria (turnover statements, project references, ISO 9001 or equivalent).
• Prepare financial offer in EUR (no VAT) and ensure total price matches uploaded financial document; respect invoice and VAT instructions in contract.
• Submit via eSubmission well before deadline; keep evidence of portal timestamp.

Footnotes

1. 1Full tender documents, templates and submission portal are available on the EU Funding & Tenders Portal at: ec.europa.eu. Consult the published Invitation to Tender, Administrative Annex, Declaration on Honour, Technical Specifications and Draft Contract for all mandatory forms, exact wording and submission instructions.

This is an EU public procurement tender for the delivery of mobile contamination measuring devices for JRC Karlsruhe. The procedure is an open supply contract, not a grant, and the award is based entirely on the lowest price among compliant tenders¹.

What the Contract Is About

The Joint Research Centre in Karlsruhe plans to procure mobile contamination measuring devices for on site radiation protection. The notice states that the contract covers supplies and that the technical and administrative requirements are set out in the tender documents published on the EU Funding and Tenders Portal¹.

Key Procurement Facts

Who Can Apply

Any economic operator that is eligible under the tender rules can apply, including individual bidders and groups of operators. The notice allows joint bids and subcontracting, but each participant must meet the access, exclusion and eligibility rules that apply to its role¹.

Participation requires an EU Login account for electronic submission and a Participant Identification Code, or PIC. The contracting authority also requires bidders to identify their country of establishment and to confirm that they and any relevant participants are not subject to EU restrictive measures¹.

Eligibility and Exclusion Rules

• Bidders must not be in any exclusion situation under the EU Financial Regulation, including insolvency, serious professional misconduct, fraud, corruption, money laundering, terrorist offences, significant contract performance failures, or obstruction of audits and investigations.
• Bidders and relevant connected persons must also be free of applicable EU restrictive measures.
• The offer must be prepared independently and autonomously from other offers in the same procedure.
• A legal entity may not participate both as an individual bidder and as a member of another group in the same tender.
• The contracting authority may request updated declarations or supporting evidence during the procedure and before award.

Selection Criteria and Minimum Requirements

• Legal and professional capacity: registration in an appropriate trade or professional register is required.
• Economic and financial capacity: average annual turnover in the last two completed financial years must be above €300000.
• Technical and professional capacity: at least 3 comparable contracts or projects completed within the last 3 years before the tender deadline.
• Quality management: ISO 9001 2015 certification or an equivalent quality assurance system is required.
• The contracting authority may ask for financial statements, bank statements, project references, registration evidence and quality certificates.

The financial capacity threshold is explicitly justified in the tender documents as being set at more than twice the estimated annual contract value. Technical references must show the start and end dates, total value and scope, the bidder role and the invoiced amount where relevant¹.

Contract Structure and Performance Conditions

The tender documents indicate a direct supply contract with an overall maximum duration of 30 months, consisting of 6 months for delivery and 24 months of warranty. The contract is not a framework agreement and variants are not permitted¹.

The administrative specifications also state that the contractor must support fraud prevention, respect environmental considerations throughout the life cycle of delivery, and apply equal treatment and non discrimination principles during performance¹.

Submission Requirements

• Submit only through the Funding and Tenders Portal eSubmission system.
• Use one of the official EU languages accepted by the contracting authority, with German being the language of the published documentation and the binding version.
• Upload a complete technical and financial offer, including a price breakdown.
• State the total offer amount in euros and ensure it matches the amount entered in the eSubmission portal.
• Prices must be net of VAT and all taxes, duties and charges.
• Signed documents should preferably use a qualified electronic signature.
• If a document is signed by a representative, proof of signing authority must be provided.
• The documents listed in the tender package must be included, including the invitation letter, administrative annex, declaration on honour, technical specifications and draft contract.

Practical Implications for Applicants

This opportunity is suitable for suppliers of radiation monitoring or contamination detection equipment that can demonstrate a strong compliance record, relevant delivery experience and sufficient turnover. Because award is based only on price, applicants should focus on meeting every mandatory technical and administrative requirement and then compete on cost. There is no funding rate because this is a procurement contract, not an EU grant.

Bidders should pay particular attention to the submission deadline, the question cutoff date, the required supporting documents and the need for a fully compliant electronic submission before the deadline. Late submissions are not accepted¹.

Footnotes

1. 1Official opportunity page and tender documents: EU Funding and Tenders Portal.