Mission d’assistance, d’évaluation et de conseil technique, réglementaire, juridique, économique immobilier et financier en vue du projet de la rénova...

The Secretariat General of the Council of the European Union has published an open public procurement (CONSILIUM/2026/OP/0021) to award a two-year framework service contract for technical, regulatory, legal, economic, real estate and financial assistance linked to the renovation of the Justus Lipsius building in Brussels. The contract is awarded by lowest price and requires electronic submission via the Funding and Tenders Portal with a deadline of 10 November 2026 at 16:00 Brussels time. Work is structured in two fixed-price phases comprising a state-of-play survey and a detailed audit with scenario and variant analyses, cost estimates, risk assessment and strategic recommendations, plus capped hourly services for additional experts. Bidders must demonstrate a multidisciplinary team covering architecture, engineering, energy performance, economics and Belgian real estate law and comply with the tender’s exclusion, selection and minimum requirements.

Mission and scope

Justus Lipsius renovation: advisory, evaluation and technical audit

Procurement for a 24-month framework contract to provide multidisciplinary assistance, evaluation and technical, regulatory, legal, economic, real-estate and financial advice in support of the renovation project of the Justus Lipsius building (JL) and related campus strategy (JL, LEX, Europa). Work is delivered in two main phases: a detailed state of play and diagnostics (phase 1) and scenario evaluation with variants, costings and recommendations (phase 2).

Footnotes

1. 1Tender documents, specifications, templates and submission instructions (Invitation to tender and tender specifications) are available on the EU Funding & Tenders portal Call details.

Eligibilité et structure de l’offre

Nature de l’opportunité financière et modalités

Secteur, technologies et périmètre technique

Exigences de capacité et profils

Livrables, méthodes et attentes

Modalités financières et formulaire

La soumission financière est obligatoire sur le bordereau fourni (Annexe III – Bordereau financier). Conditions clés tirées de la feuille Excel: taux horaires doivent être identiques pour un profil entre Phase 1 (F1) et Phase 2 (F2) pour profils similaires; en cas d’incohérence, le taux le plus bas s’applique; seules les sommes forfaitaires totales par phase F1 et F2 sont prises en compte pour l’attribution des commandes. R présente les services en régie plafonnée avec profils senior/confirmé/junior et quantités indicatives. Les candidatures doivent respecter la structure et ne pas modifier le fichier original.

Processus d’évaluation et attribution

Risques, obligations et conformité

Soumission et conformité formelle

Exigences locales et documents techniques à intégrer

Les analyses et livrables doivent intégrer la réglementation belge et régionale applicable (Région Bruxelles-Capitale), notamment: Code bruxellois de l’air, CoBrACE, réglementation PEB/PLAGE, RGIE, Arrêtés royaux et régionaux applicables, normes NBN pertinentes, règles incendie, accessibilité PMR, normes acoustiques et exigences environnementales citées dans l’Appendice A. Les propositions techniques doivent expliciter les hypothèses, méthodes de calcul, sources de prix et l’origine des références utilisées.

Templates et structure de l’offre

La structure de l’offre est décrite au point VII du Cahier des charges. L’offre technique doit couvrir: méthodologie, plan de travail, calendrier détaillé, organigramme projet, CVs et qualifications, méthodologie d’évaluation des scénarios et variantes, liste des livrables et format de restitution. L’offre financière doit être strictement conforme à l’Annexe III. Le formulaire Annexe II (Exigences minimales) doit être complété OUI/NON et renvoyer aux pages de l’offre démontrant la conformité.

Checklist de conformité (extraits pratiques)

Succinct technical and process summary for bidders

Ce marché-cadre vise à sélectionner un fournisseur expert multidisciplinaire (architecture, ingénierie, énergétique, économie immobilière, droit belge) qui réalisera en deux phases un état des lieux détaillé (phase 1) puis une évaluation approfondie, scénarios, variantes, évaluations financières et recommandations stratégiques (phase 2 optionnelle). La sélection se fera sur conformité technique stricte puis prix le plus bas selon le bordereau financier fourni; la phase 2 est commandée uniquement après validation de la phase 1. La soumission électronique via eSubmission est obligatoire et l’offre doit respecter scrupuleusement les modèles fournis (notamment Annexe III).

Pour l’ensemble des informations et des documents de marché, y compris le bordereau financier et le projet de contrat-cadre, consultez le dossier complet sur le portail Funding & Tenders F&T Portal - Détails de l’appel 1.

Footnotes

1. 1Portail Funding & Tenders de la Commission européenne – page de l’appel (téléchargement des documents, eSubmission et Q&A): ec.europa.eu

This is a public procurement tender, not a grant. The Secretariat General of the Council of the European Union is seeking a service framework contract for technical, regulatory, legal, economic, real estate and financial assistance linked to the renovation of the Justus Lipsius building in Brussels. The contract is intended to support scenario analysis, cost and risk assessment, and strategic advice for a major renovation project affecting the Council campus.

Key Opportunity Data

What the Contract Covers

The assignment covers a two year framework contract for assistance, evaluation and advice in connection with the renovation of the Justus Lipsius building. The technical scope is broad and includes building condition review, regulatory and legal analysis, financial and economic assessment, spatial and functional strategy, energy and sustainability considerations, phasing, risk analysis, and recommendations on the most cost effective renovation option for the Council campus.

The tender documents describe two main phases of fixed price work. Phase 1 is a survey and state of play assessment. Phase 2 covers audit, scenarios, variants, recommendations, and a more detailed evaluation of the renovation strategy. The financial form also provides capped fee hourly services for specific expert profiles when needed.

Who Can Apply

The procedure is open, so any economic operator able to meet the selection and exclusion requirements may submit a tender. The documentation allows joint tenders and subcontracting, and also permits reliance on the capacities of other entities where required. A valid EU Login account is required for submission, and each participating organisation needs a Participant Identification Code, or PIC.

Core Technical and Professional Expectations

The tender documents point to a multidisciplinary team. The financial form identifies core profiles such as project manager, deputy project manager, quantity and quality surveyor, energy performance and renewable energy specialist, economist, lawyer with Belgian real estate law expertise, and architect or building engineer. Specific profiles may include an EPB adviser authorised by Brussels Environment, a circular economy or LCA specialist, building systems engineers, HVAC experts, electrical experts, structural engineers, and other advisers linked to deliverables.

The minimum technical requirements state that the contractor must be able to provide the deliverables described in the specifications, respect the required human resources structure, and maintain the minimum requirements for the full duration of the contract. The tender also requires a base team organigram to be submitted within 5 working days after receipt of the signed contract.

Project Scope and Scenarios to Be Analysed

The procurement is centered on the renovation of the Justus Lipsius building, with the broader aim of assessing whether the Council campus can move from three buildings to two. The work must compare the current renovation project with alternative scenarios, including a prolonged inaction scenario, a scenario limited strictly to legal obligations, and at least three variants, one of which must retain the two building concept while identifying savings.

Applicants are expected to address costs, risks, energy performance, building functionality, business continuity, circularity, compliance with Belgian regulations, and long term value over a 30 year horizon. The notice makes clear that the preferred outcome is a functional and cost effective building, not an architectural icon.

Commercial Terms and Evaluation

The award criterion is lowest price, which makes pricing discipline especially important. The financial form indicates that the hourly rate for the same profile must remain identical across phase 1 and phase 2, and that only the total fixed price per phase is taken into account for the fixed rate services. The quantities in the form are indicative only and do not create an obligation for the contracting authority.

The framework agreement is concluded without reopening of competition. That means the successful tenderer is expected to be available for call offs or orders under the framework structure during the contract period, subject to the contract terms.

Submission and Compliance Notes

Tenders must be submitted electronically through the Funding and Tenders Portal. Paper or email submissions are not accepted. The invitation letter states that tenders may be submitted in any official EU language, while the documents themselves are published in French.

The procurement documents include a declaration on honour covering exclusion grounds, selection criteria, conflict of interest, restrictive measures, and any debt owed to the Union. The tenderer must also confirm compliance with confidentiality obligations, employment and environmental law obligations, and the absence of EU sanctions that would prevent participation.

Applicants should also note that late questions may not be answered if submitted after the stated cutoff, that submissions can be withdrawn and replaced before the deadline, and that only one tender per tenderer is considered unless the documents expressly allow variants or multiple offers.

Applicant Takeaways