NL-Petten: Technical design services by a Computer Aided Design (CAD)

Open EU procurement by the European Commission DG JRC (JRC Petten) for CAD, 3D modelling, 3D scanning, BIM coordination and related technical drafting services to be delivered at JRC Petten and off-site under a single framework contract. The framework has an estimated ceiling of €200,000, a maximum duration of 48 months (initial 12 months with up to three 12-month renewals) and orders will be placed by purchase orders. The procedure is an open call with electronic submission via the Funding & Tenders Portal and award will be made to the lowest priced compliant tenderer. Deadline for receipt of tenders is 23 October 2026 at 16:00 Europe/Amsterdam with public opening on 26 October 2026 at 15:00 Europe/Amsterdam.

What is procured

Framework contract for technical drafting services including CAD drafting, new 2D drawings and 3D model creation, 3D rendering, 3D scanning and point cloud processing, BIM coordination and maintenance, basic GIS support and digital archive upkeep. Services relate primarily to JRC Petten facilities and installations.

Estimated value and duration:Estimated total value €200,000. Framework maximum duration 48 months (initial 12 months with up to three 12‑month renewals). Award by lowest price.

Who can apply

Open procedure:companies (sole tenderers) or groups of economic operators (joint tenders). Subcontracting allowed; identified subcontractors over certain thresholds must be declared. Tenderers must register in the Participant Register (PIC) and submit tenders via EU Login/eSubmission.

Key selection / contractual highlights:Minimum requirements include proven technical experience in CAD/BIM and 3D modelling (references), a senior draftsman resource meeting education/experience and language levels, and minimum average turnover (see tender documents). Contractors must comply with JRC security, safety and data protection provisions ¹.

1. 1Services funded: CAD drafting, 3D modelling, 3D rendering, 3D scanning and point cloud processing, BIM coordination and model maintenance, archive digitisation and related support
2. 2Who may apply: registered companies or consortia; must use EU Login/eSubmission and meet exclusion/selection criteria
3. 3Contract form and value: single framework contract, estimated total €200,000; maximum duration 48 months; award on lowest price

Download full procurement documentation and apply via the Funding & Tenders Portal Opportunity page.

Footnotes

1. 1Security, safety and data protection requirements are in Appendix 2 (Security Requirements) and Annex III (Safety Regulations for third parties) of the tender documents; contractors must follow JRC site rules and information security obligations.

Key facts

Reference:EC-JRC/PTT/2026/OP/3176. Contracting authority: European Commission, DG JRC - Joint Research Centre (JRC), Operations and Support Management, JRC Petten (Westerduinweg 3, 1755 LE, Petten, Netherlands). Procedure type: open procedure (call for tenders). Submission method: electronic via the Funding & Tenders Portal eSubmission (EU Login account and PIC required). Award method: lowest price. Nature of contract: framework service contract (single FWC concluded with one contractor), without reopening of competition. Estimated overall contract value / FWC ceiling: €200 000. Maximum FWC duration: 48 months (FWC concluded for initial 12 months, renewable up to 3 times; total maximum 48 months). Public opening date: 26/10/2026 15:00 Europe/Amsterdam. Deadline for receipt of tenders: 23/10/2026 16:00 Europe/Amsterdam. TED reference: 175/2026 625790-2026.

What is being procured

Subject:Technical drafting services delivered by Computer Aided Design (CAD). The selected provider will supply CAD drafting, new drawing and 3D model creation, 3D rendering, 3D scanning, model maintenance, BIM (Building Information Modelling) services and basic GIS support. Work includes updating electrotechnical (E), mechanical (M) and architectural/structural (A) drawings, creation and processing of point clouds (laser scanning), photogrammetry and drone imagery, 3D visualisations, BIM model coordination (clash detection, standards application), verification of incoming contractor models, digital archive maintenance and support for facility management data integration.

Procurement format and commercial model

Framework contract model:single framework service contract. Orders under the FWC will be placed by Purchase Orders or specific contracts based on the FWC. The FWC ceiling is set at €200 000 covering all purchases under the FWC. The FWC does not confer exclusivity. Award criterion: lowest price; tender evaluation uses the total price provided in the financial offer form (Annex 6). The financial offer must use the provided Price Form. Prices must be quoted in euros and excluding VAT (EU institutions exempt). Travel and other costs must be included in the price form scenario or consolidated in the unit/hour rates as requested.

Who may apply (eligibility and applicants)

Eligible applicant types:legal persons and natural persons, including private companies and consultancy providers. Joint tenders (groups of economic operators) are allowed. Subcontracting is permitted; identified subcontractors must be declared when they account for more than 20% of the contract or when the tenderer relies on them to meet selection criteria.

Consortium requirement:Single contractor will be awarded the FWC. However, joint tenders are permitted and group members are jointly and severally liable. A group leader must be appointed and a power of attorney/agreement submitted (Annex 3).

Geographic / beneficiary scope:Applicants established anywhere with access to EU procurement rules may apply; the contracting authority expects providers able to perform work at JRC Petten (Petten, Netherlands). Beneficiary scope for participation: EU and countries covered by EU procurement rules and the Government Procurement Agreement where applicable. The place of performance is split between JRC Petten and the contractor’s premises.

Funding type and nature of support

Funding type:procurement - service contract (framework service contract). Nature of support: the contracting authority will pay the contractor for provision of services (monetary payments). There is no grant, loan or equity element. This is a commercial purchase of services.

Budget, duration and intensity

Estimated FWC overall value:€200 000. Maximum contract duration: 48 months (initial 12 months, renewable up to 3 times). Typical implementation scenario indicated in the Price Form: one senior draftsman working 2 days per week (1 on site in Petten, 1 off site) for 48 weeks per year as an indicative scenario; tenderers must complete the yellow cells in the provided Annex 6 Price Form. The FWC may be used over the full duration depending on actual orders.

Selection and award: requirements and criteria

Award criterion:lowest price. All mandatory administrative, exclusion and selection requirements must be fulfilled for a tender to be evaluated. The tender must comply with the technical minimum requirements set out in the Technical Specifications (Annex I - Part 2). Language of procurement documents: English (sole authentic text). Tender language: any official EU language is accepted for submission, but the procurement documents are in English.

Exclusion / evidence required:Tenderers must submit a Declaration on Honour on exclusion and selection (Annex 2). Evidence of non-exclusion will be requested from the presumed successful tenderer before award. The contracting authority may consult the Early Detection and Exclusion System (EDES).

Selection criteria and minimum capacity levels:Legal and regulatory capacity: proof of registration/authorization in relevant professional or trade register when requested. Economic and financial capacity: consolidated average annual turnover for last two financial years > €100 000 (Criterion F1). Technical and professional capacity: consolidated evidence that the tenderer has completed at least 2 similar contracts/projects in the last 4 years each with minimum value €100 000 and including CAD in electrotechnical/mechanical/architectural fields, BIM services and 3D model development (Criterion T1). The tender must also propose a Senior draftsman who meets the education, experience and language requirements (Criterion T2).

1. 1Senior draftsman required profile: intermediate vocational + post higher vocational OR higher vocational in technology with combined professional CAD drawing experience (4–6 years depending on education); at least 2 years BIM experience; completed AutoCAD training (version 16 or later); Dutch language at least B2 and English at least B1 (CEFR).
2. 2Technical project references: provide list of contracts/projects with start/end dates, role, scope and invoiced amounts; client statements may be requested.
3. 3Financial evidence: profit & loss accounts for last 2 closed years or bank statements when requested.

Technical, operational and security requirements

Main CPV codes:72590000 Computer-related professional services; additional CPV codes in the procurement record include 71321000 and 72212320. Work is a mix of on-site activities at JRC Petten and off-site work at the contractor location. Security and safety: contractors and personnel must comply with JRC security requirements and the Appendix 2 Security Requirements for Commission’s Contractors, and with the JRC Petten Safety Regulations for Third Parties (Annex III). Where access to JRC premises or systems is required, relevant screening or security briefings may be requested at contractor cost. Work permits (hot work, work at height, confined spaces, ground works, labs/workshops, hoisting) are mandatory as required by Annex III and the Administrative Tender Specifications.

Submission and practical steps to apply

Submission method:exclusive electronic submission (eSubmission) through the Funding & Tenders Portal. A EU Login account is required. Participants must have or obtain a Participant Identification Code (PIC) via the Participant Register. Tenderers should submit the Declaration on Honour (Annex 2), required administrative documents, and the Financial Tender using Annex 6 Price Form. Identified subcontractors and commitment letters (Annexes 4, 5.1, 5.2) must be included where applicable. The eSubmission system accepts attachments up to 50 MB per file and up to 200 files per submission; check system requirements and use recommended browsers (Chrome or Firefox). Submission receipt timestamp provided by eSubmission is proof of timely submission.

Mandatory uploaded documents (high level):Invitation letter, Draft service FWC, Appendix 2 Security requirements, Annex I Part 1 Administrative annex, Annex I Part 2 Technical specifications, Annex 2 Declaration on Honour, Annex 3-4-5 forms, Annex 6 Price Form (financial offer), Annex III safety regulations, Annex IV order form model, Annex V IPR statements.

Deadlines, timelines and milestones

1. 1TED publication date: 10/09/2026
2. 2Deadline for questions to contracting authority: contracting authority is not bound to reply to questions submitted after 15/10/2026 23:59 Europe/Amsterdam
3. 3Deadline for receipt of tenders: 23/10/2026 16:00 Europe/Amsterdam
4. 4Date and time of public opening: 26/10/2026 15:00 Europe/Amsterdam
5. 5Contract signature and start: FWC expected to enter into force after award and signature; first Purchase Order targeted within one month of FWC signature.

Pricing and Price Form / Templates

Tenders must use the provided Annex 6 Price Form (Excel). The Price Form includes an indicative annual scenario: senior draftsman hours and travel/visits to Petten. Tenderers must complete the yellow cells. The total price reported in the Price Form must be entered in the eSubmission 'Total amount' field; if discrepancies arise, the Price Form figure will be used. Prices are firm for the first year; price revision rules are defined in the FWC using HICP indices and the formula in I.5.2 and II.20. VAT: the Commission is exempt from VAT; invoices should follow the guidance in the draft FWC (Article I.5.5 and II.19). Order form model is provided as Annex IV.

Templates, forms and annexes provided (list)

1. 11 Invitation to tender letter (PDF)

1. 12 Draft service FWC (PDF)

1. 13 Appendix 2 Security requirements (PDF)

1. 14 Annex I - Part 1 - Administrative annex (PDF)

1. 15 Annex I - Part 2 - Technical specifications (PDF)

1. 16 Annex 2 - Declaration of honour (tender) (DOCX)

1. 17 Annex 3-4-5 (Agreement / Power of attorney, Subcontractors list, commitment letters) (DOCX)

1. 18 Annex 6 - Price Form (XLSX)

1. 19 Annex III - Safety regulations for third parties (PDF)

1. 110 Annex IV - Order form model (PDF)

1. 111 Annex V - IPR Statements (PDF)

Practical requirements and on-site rules

Site:JRC Petten. On-site attendance: the Technical Specifications propose an indicative weekly presence (one day on site, one day off-site) but actual frequency depends on orders. On-site work hours reference: 08:30–17:00 (30 minute lunch break); core off-site hours minimum 09:30–12:00 and 14:00–16:00. Time reporting: daily JRC timesheets mandatory; invoices must include corresponding timesheets. Safety and site access: contractors must follow JRC Safety Regulations for Third Parties (Annex III) and obtain required work permits for hot work, work at height, confined spaces, ground works, labs/workshops and hoisting. Personnel visiting site must provide identity details in advance for access (name, date of birth, nationality, ID/passport number) when requested for on-site visits. Tools, equipment and licences (e.g. AutoCAD, Stabicad) must be supplied by the tenderer. Photographs or recording on site require permission.

Application process and stages

Application type:open call (open procedure). Stages: single-stage submission and evaluation. The process is single stage: submission of full tender (administrative documents + financial offer). The contracting authority will verify exclusion and selection evidence and may request supporting documents from the presumed successful tenderer before award. Public opening of tenders is scheduled; bidders may attend the virtual opening session (two representatives max per tender). The contracting authority may ask tenderers to provide clarifications or missing administrative evidence during evaluation; such requests do not allow substantial change to tender content.

Contract management highlights

Contract form:Framework Service Contract with specific Purchase Orders. Payment: invoices in line with Article I.6 and II.21; standard payment terms 30 days from receipt and approval of invoice unless suspended for verification. Price revision: yearly revision mechanism based on HICP Euro area index with formula in II.20. Intellectual Property: the FWC contains detailed IPR provisions; the Union acquires ownership of newly created results and a royalty-free licence to pre-existing rights is required to permit Union exploitation. Security: appendix and Annex III specify security, screening and ethics requirements to be accepted and applied by contractor and service providers.

Costs, co-funding and financial conditions

Co-funding:not applicable. This is a public procurement for paid services; contractor will invoice the Commission for services delivered. All costs to be priced in the Financial Offer. VAT: the Commission is exempt; contractors must follow VAT guidance in the draft FWC. Tender costs: all costs for the preparation and submission of tenders are borne by tenderers and are non-recoverable.

Success rates and probability of award

Success rates:not published for this specific tender. As the award method is lowest price and a single FWC will be awarded to one contractor, the number of competing tenders and compliance with minimum selection criteria will determine competitiveness. No indicative success probability is provided by the contracting authority in the documentation.

Risk and compliance considerations for applicants

Key compliance risks:failure to submit required administrative evidence (Declaration on Honour, signed forms, proof of legal status, PIC and requested financial/technical evidence when called) will lead to rejection. Security and site rules are strict; failure to comply with JRC safety or security requirements may lead to contract termination. Intellectual property obligations require clear documentation of pre-existing rights and transfer or licence arrangements for results. Ensure financial pricing matches Annex 6 and the eSubmission Total Amount field.

Templates: structure and application form guidance

The procurement documents include templates and models to be used without modification:Annex 2 Declaration on Honour on exclusion and selection criteria; Annex 3 Agreement/Power of Attorney for joint tenders; Annex 4 List of identified subcontractors (with % of subcontracting); Annex 5.1 Commitment letter by identified subcontractor; Annex 5.2 Commitment letter by entity on whose capacities is being relied; Annex 6 Price Form (Excel) is mandatory for the financial offer. Follow the eSubmission attachment instructions: upload each annex under the appropriate party section and the financial tender under 'Tender Data -> Financial tender'. Where signatures are required, prefer a qualified electronic signature (QES) compliant with eIDAS; handwritten signatures are permitted but originals must be retained for five years and provided on request.

Summary and explanation of what this opportunity is about

This is a public procurement by the European Commission Joint Research Centre in Petten to set up a single framework service contract for CAD and BIM technical drafting services, including 2D/3D modelling, 3D scanning, rendering, BIM coordination and model maintenance. The FWC has a ceiling of €200 000 and a maximum duration of 48 months (initial 12 months and up to three 12-month renewals). The procurement is run under an open procedure with submission via the Funding & Tenders Portal eSubmission. Award will be made to the lowest priced compliant tenderer. Applicants must meet defined exclusion, selection and technical requirements, propose a qualified Senior draftsman meeting minimum education, experience and language levels, and use the provided Price Form. Successful contractor(s) will receive Purchase Orders under the FWC and will be paid in accordance with the contract terms. The opportunity is targeted at companies and service providers able to provide CAD, BIM and 3D modelling services and to work on site at JRC Petten when required.

Contact and where to apply

Apply via the Funding & Tenders Portal eSubmission page for opportunity EC-JRC/PTT/2026/OP/3176. Subscribe to the call for tenders on the portal to receive updates. For procedural questions use the Portal Q&A 'Create a question' or contact jrc-ptt-procurement@ec.europa.eu for site visit registration or opening session attendance requests.

This is an open EU procurement issued by the European Commission DG JRC Joint Research Centre for technical drafting and BIM support in Petten, Netherlands. The estimated total value is €200000 and the contract will be awarded on the basis of lowest price.[1]

Opportunity summary

What the contract covers

The selected provider will deliver CAD drafting, new drawing and model creation, 3D rendering, 3D scanning, maintenance and BIM services.[1]

Who can apply

The procedure is open and submissions are electronic, so eligible economic operators that meet the conditions in the procurement documents may submit a tender.[1]

Applicants should expect to use the portal through EU Login and to provide the documentation requested in the tender files, including the administrative annex, technical specifications, declaration of honour and price form.[1]

Key dates and deadlines

• TED publication date: 10 September 2026[1]
• Deadline for receipt of tenders: 23 October 2026 at 16:00 Europe Amsterdam[1]
• Public opening: 26 October 2026 at 15:00 Europe Amsterdam[1]
• Questions cutoff: the contracting authority is not bound to reply to questions submitted after 15 October 2026 at 23:59 Europe Amsterdam[1]

Commercial and contractual conditions

The framework contract is concluded for an initial period of 12 months and may be renewed three times, which aligns with the overall maximum duration of 48 months.[1]

No funding rate is stated because this is a procurement contract for services rather than a grant opportunity.[1]

Practical takeaways for bidders

1. 1Review the technical specifications carefully to confirm the expected CAD, 3D and BIM outputs.[1]
2. 2Check the administrative annex and draft contract early because the award is based on price alone and compliance will be decisive.[1]
3. 3Prepare for electronic submission through EU Login and submit before the deadline to avoid system issues.[1]
4. 4Confirm internal capacity for a possible four year relationship including renewals.[1]