Tuinonderhoud en onderhoud van de groene zones op de JRC-Geel-locatie

Public procurement tender by the European Commission Joint Research Centre (JRC) for garden and green-zone maintenance services at the JRC Geel site in Belgium with an estimated contract value of €600,000. The contract has an initial duration of 12 months, renewable up to three times for a maximum planned duration of 48 months. Submissions must be made electronically via the EU Funding & Tenders Portal and the deadline for receipt of tenders is 8 July 2026, 16:00:59 (Brussels time). Eligible bidders are professional grounds and landscaping contractors that meet the administrative and technical specifications, including site security and personnel rules, as set out in the tender documents.

Kern

Wat gefinancierd wordt

Dienstverlening voor tuinonderhoud en onderhoud van groene zones op de Joint Research Centre locatie in Geel (BE). Het gaat om een servicecontract voor reguliere groenbeheeractiviteiten volgens de aanbestedingsstukken.

Wie kan inschrijven:Inschrijving via openbare aanbesteding door professionele dienstverleners/bedrijven met ervaring in groenonderhoud; elektronische indiening verplicht via het EU Funding & Tenders Portal Funding & Tenders Portal ¹

1. 1Aanbestedingstype: diensten, procedure met elektronische indiening (esubmission).
2. 2Contractduur: initiële periode 12 maanden, verlengbaar tot maximaal 48 maanden (3 verlengingen).
3. 3SME suitable indicator: false (niet specifiek gericht op SMEs).

Belangrijke documenten (technische specificaties, administratieve specificaties, ontwerpcontract, meetstaat, bosbeheerplan e.a.) zijn gepubliceerd bij de aanbesteding; raadpleeg de aanbestedingspagina voor volledige stukken en instructies.

Footnotes

1. 1Aanbestedingsdetails en bijlagen beschikbaar op de officiële tenderpagina van de Europese Commissie: ec.europa.eu

Basic facts

Administrative details

Opportunity title:Tuinonderhoud en onderhoud van de groene zones op de JRC-Geel-locatie. Call identifier: EC-JRC/GEE/2026/OP/2623. Lead contracting authority: Europese Commissie, Directoraat-generaal GCO - Gemeenschappelijk Centrum voor Onderzoek (Joint Research Centre, JRC). Location of services: JRC site Geel (Belgium). Procurement type: services. Main CPV codes: 71421000 (grounds maintenance), 77211500, 45112700, 45112710. Estimated overall contract amount: €600,000. Planned contract period: initial 12 months, renewable up to three times; planned maximum duration 48 months. Estimated procedure value and overall contract currency: €600,000.

Deadlines and key dates:Tender publication date: 2026-06-01. Tender submission deadline (closing date): 8 July 2026, 16:00:59 (Europe/Brussels). Open tender / public event occurrence date: 10 July 2026, 10:00 (Europe/Brussels). Additional information request period end: 30 June 2026. The portal lists two deadline-like timestamps including 2026-01-01T14:00:59 and the confirmed closing date 2026-07-08T16:00:59; the formal submission deadline to use is 8 July 2026, 16:00:59 (Brussels time).

Submission method:electronic submission via the EU Funding & Tenders Portal (ESUBMISSION) using the portal eForms. Tendering documents and templates are published in Dutch (language code NLD) on the portal. The tender is open for submissions (call for tenders, non-restricted procedure) and contracting is subject to government agreement constraints.

Who may apply and procurement model

Eligible applicant types:commercial service providers specialising in grounds and garden maintenance; landscaping contractors; facilities management companies; SMEs and large enterprises able to perform garden/green-space maintenance; subcontractors may be proposed according to the administrative specifications. Public bodies, research organisations and individuals could participate only if they operate as a contracting legal entity providing the required services and meet selection criteria. The tender documentation contains specific tenderer qualification requests and selection criteria; consult the Admin Specifications for details.

Consortium requirement:The procurement is published as a single lot (LOT-0001). A single tendering entity is expected to submit the tender, but provision is made for subcontractors (see Admin Specs - Bijlage 4 and Bijlage 5.1). The procurement documents include a template for subcontractor declaration. Therefore tenders may be submitted by a single legal entity that relies on subcontractors, or by a lead company that represents a consortium, subject to the selection and evidence requirements in the tender documents.

Beneficiary geographic eligibility:The contracting authority is the European Commission (JRC) and the services will be provided in Belgium (Geel). Eligible tenderers are those able to contract with an EU institution; typically companies established in EU Member States and other countries admissible under EU procurement rules may participate. The portal and documents are published under the EU Funding & Tenders Portal; verify specific nationality/establishment restrictions in the administrative specifications.

Nature of the contract and sectoral scope

Funding type:This is a public procurement contract (tender) for purchased services, not a grant. The financial mechanism is a service contract awarded after competitive procurement; selected contractor(s) will receive payments under the contract.

Target sector:Grounds and garden maintenance, landscape management, arboriculture, facilities services and site maintenance. The service includes general gardening, upkeep of green zones on the JRC-Geel site and related site-specific requirements (security, ordering, holidays, staff rules).

Project maturity and expected work

Project stage:operational service delivery and long-term site maintenance. This is not a research or development grant; it requires operational capacity to deliver recurring maintenance, seasonal planning and specific forest management tasks (Bosbeheerplan is included in documents).

Planned duration and renewals:The contract is foreseen for an initial period of 12 months, renewable three times as stated in the draft contract, for a total planned maximum duration of 48 months.

Financials, co-funding and award criteria

Funding amount:Estimated overall contract amount is €600,000. The procurement documentation lists this value as the estimated total for the contract period (planned 48 months). There is no separate grant; the contractor will be paid under the executed service contract. No co-funding by the tenderer is required beyond pricing their services in the financial offer. SME suitability indicator in the project metadata is false, but SMEs may still participate if they meet the tender requirements.

Awarding criteria:The primary awarding criterion indicated in the lot metadata is price, weighted at 100. The tender documents instruct bidders to consult the full procurement documents for other criteria and evaluation details.

Application process and templates

Application type:Open call for tenders (public call). Submission is electronic via the Funding & Tenders Portal (required). An open tender event is scheduled and the tender uses standard eForms and portal processes. Tenderers must submit administrative, technical and financial documentation according to the published templates.

1. 1Prepare and submit eSubmission through the Funding & Tenders Portal by 8 July 2026, 16:00:59 (Brussels time).
2. 2Provide all administrative documents listed in the Admin Specifications (Bijlage 1 and annexes).
3. 3Complete and upload the financial offer using the provided Meetstaat (1.1.6. Meetstaat_V1.xls).
4. 4Provide the signed Declaration on Honour (1.1.2 Verklaring op erewoord_V1).
5. 5Provide subcontractor details as required (Bijlage 4 Subcontractanten and Bijlage 5.1/5.2 forms).
6. 6Submit any additional information requests before 30 June 2026 (additional information request period).
7. 7Attend or monitor the open tender event on 10 July 2026 if required.

Templates and key documents included in the tender package (all documents published 1 June 2026 and available in Dutch unless stated otherwise):

• 0. Uitnodigingsbrief_V1.pdf (Invitation letter)
• 1. Ontwerpcontract diensten_V1.pdf (Draft contract)
• 1.1. Administratieve specificaties_V1.pdf (Administrative specifications)
• 1.1.1 Admin Specs - Bijlage 1 - Lijst documenten_V1.pdf (List of documents)
• 1.1.2 Admin Specs - Bijlage 2 - Verklaring op erewoord_V1.docx (Declaration on honour)
• 1.1.3 Admin Specs - Bijlage 3 - Volmacht_V1.docx (Power of attorney template)
• 1.1.4 Admin Specs - Bijlage 4 - Subcontractanten_V1.pdf (Subcontractors)
• 1.1.5.1 Admin Specs - Bijlage 5.1 - subcontractant_V1.docx (Subcontractor form)
• 1.1.5.2 Admin Specs - Bijlage 5.2 - Entiteit op bekwaamheden_V1.docx (Entity on capabilities)
• 1.1.6. Meetstaat_V1.xls (Financial offer / bill of quantities template)
• 1.2 - Technical specifications package including: 1.2 Bestek - Deel 2 - Technische Specificaties_V1.pdf, 1.2.1 Tekening site_V1.pdf (site drawings), 1.2.2 Jaarplanning_V1.pdf (annual planning), 1.2.3 Bosbeheerplan_V1.pdf (forest management plan)
• 1.3 Holidays 2026_V1.pdf (Holidays annex)
• 1.4 Voorschriften voor personeel van externe firma_s_V1.pdf (Rules for external firm personnel / security rules)
• 1.5 Model bestelbon_V1.pdf (Model order form)
• 1. Appendix 2 Beveiligingsvoorschriften_V1.pdf (Security rules annex)

The administrative specifications and technical specifications contain the full list of required evidence, qualification criteria, minimum staff or equipment requirements, and performance obligations. Tenderers must consult and comply with these documents and use the provided native-format templates (PDF and native Office files) when completing submissions.

Evaluation, award and contract execution

Evaluation method:Tender metadata indicates award based on price criterion (weight 100). The tender validity period requested is 6 months. The procurement will include checks on tenderer qualifications and may require evidence of experience, personnel and equipment as set out in the Admin Specs. After award, the contract will be executed electronically with provisions for electronic ordering and payment.

Contract execution requirements and special conditions:The draft contract and annexes set out security rules for external personnel, holiday schedules, ordering and invoicing models and site-specific instructions. The contractor must comply with JRC security and operational rules. The tender includes a Bosbeheerplan indicating responsibilities for forest/woodland management on site.

Operational and technical requirements (high level)

Key technical expectations (extracted from the technical documents list):recurring garden and green-zone maintenance activities, implementation of an annual work plan, adherence to a forest management plan for wooded areas, compliance with site drawings, ensuring staff follow security and access rules, providing necessary equipment and qualified personnel to execute horticultural and arboricultural tasks, and the ability to respond to seasonal and ad hoc requirements as ordered via model order forms.

Application stages, success likelihood and co-funding

Application stages:1) Prepare documentation and submit eTender (single-stage submission). 2) Evaluation of eligibility/selection and award based primarily on price and compliance. 3) Notification of award and contract signature/execution. The portal lists the open tender event and allows requests for additional information before the indicated deadline.

Success rates:The tender metadata does not provide historical success rates or number of expected awards. As a single-lot service contract with a clear price-based award, success depends on compliance with selection criteria and competitive pricing. No numerical success rate is provided in the documentation.

Co-funding requirement:No co-funding from applicants is required. Tenderers must price the required services and finance their own performance until invoiced under the contract; no grant co-financing mechanism applies.

Explicitly mentioned countries and geographic scope

Mentioned country:Belgium (JRC site in Geel). Contracting authority: European Commission (JRC) — an EU institution. Geographic eligibility: primarily EU institutions and companies established in EU Member States and other countries admissible under EU procurement rules; consult the administrative specifications for nationality/establishment rules.

Practical recommendations for applicants

Read and comply with all administrative and technical specifications. Use the provided financial template (Meetstaat) to structure your price offer. Ensure all required declarations (declaration on honour, power of attorney if applicable), evidence of technical capacity, staff CVs, equipment lists and subcontractor forms are included. Check security and access requirements in Appendix 2 and prepare staff for site rules. Submit questions through the portal before the additional information deadline (30 June 2026). Allow time to validate forms and attachments within the Funding & Tenders Portal prior to the deadline.

For full documentation and to submit your tender, use the EU Funding & Tenders Portal opportunity page for this call Tender details ¹.

Comprehensive summary

This is a public procurement tender issued by the European Commission Joint Research Centre (JRC) for recurring garden and green-zone maintenance services at the JRC Geel site in Belgium. The procedure is an open electronic tender (ESUBMISSION) published on 1 June 2026 with a submission deadline of 8 July 2026. The procurement covers a single lot (LOT-0001) with an estimated overall contract value of €600,000 and a contract structure consisting of an initial 12-month period renewable up to three times (planned total up to 48 months). Awarding is price-driven according to the metadata (price weight 100); tenderers must follow detailed administrative and technical specifications, provide declarations and templates included in the documentation, and comply with security and site rules. The tender package contains a draft contract, administrative annexes (including declaration on honour, subcontractor templates and list of required documents), technical specifications (site drawings, annual planning, forest management plan), a financial offer template (Meetstaat), and operational annexes such as holidays, personnel rules and model order forms. Tenderers should prepare a compliant eSubmission with the financial offer, evidence of capacity and any subcontractor information, consult the portal for Q&A and clarifications before 30 June 2026, and ensure timely upload of all required native-format templates. This is a procurement opportunity for companies experienced in grounds maintenance and facilities services willing to contract with an EU institution and operate on-site in Geel under JRC rules.

Footnotes

1. 1All procurement documentation referenced above (administrative specifications, technical specifications, financial offer template and annexes) was published on 1 June 2026 on the EU Funding & Tenders Portal and is available from the tender details page.

Overzicht van de Tender

Deze tender betreft tuinonderhoud en het onderhoud van de groene zones op de locatie van het Gemeenschappelijk Centrum voor Onderzoek (JRC) in Geel, België, met een geraamde contractwaarde van €600.000 ¹.

Contractduur:Het contract wordt gesloten voor een initiële periode van 12 maanden, hernieuwbaar tot drie keer, wat een totale maximale duur van 48 maanden oplevert ².

Inschrijftermijn:De laatste datum voor de indiening van inschrijvingen is 8 juli 2026, 16:00:59 uur (Brusselse tijd) ³.

Wie Kan Inschrijven

Inschrijven is mogelijk voor tuinonderhoudbedrijven en groenvoorzieningsorganisaties met ervaring in het onderhoud van groene zones, bosbeheer en landschapsarchitectuur, die voldoen aan de technische en administratieve specificaties in de aanbestedingsstukken ⁴.

1. 1Ervaring in tuinonderhoud en groenvoorziening
2. 2Voldoen aan bosbeheerplannen en veiligheidsvoorschriften
3. 3Beschikken over de juiste personele en materiële middelen

Belangrijke Voorwaarden en Specificaties

De tender vereist conformiteit met technische specificaties zoals bosbeheerplannen, jaarplanningen, veiligheidsvoorschriften en personele voorschriften voor externe firma's, die beschikbaar zijn in de aanbestedingsstukken ⁵.

Inschrijvers moeten voldoen aan de veiligheidsvoorschriften van de JRC-locatie en de personele voorschriften voor externe firma's, zoals beschreven in de bijlagen van de aanbestedingsstukken ⁶.

Aanvullende Informatie voor Aanvragers

Alle relevante documenten, waaronder het ontwerpcontract, technische specificaties, veiligheidsvoorschriften en jaarplanningen, zijn beschikbaar via de EU Funding & Tenders Portal ⁷.

Portal Link:Inschrijvingen kunnen worden ingediend via EU Funding & Tenders Portal.

De tender is geschikt voor bedrijven die ervaring hebben met groenvoorziening en bosbeheer, en die voldoen aan de specifieke eisen van de JRC-locatie in Geel ⁸.

Footnotes

1. 1Geraamde contractwaarde: €600.000, zoals vermeld in de aanbestedingsstukken EU Funding & Tenders Portal.
2. 2Contractduur: initiële periode van 12 maanden, hernieuwbaar tot drie keer, totale duur van 48 maanden EU Funding & Tenders Portal.
3. 3Inschrijftermijn: 8 juli 2026, 16:00:59 uur (Brusselse tijd) EU Funding & Tenders Portal.
4. 4Voorwaarden voor inschrijving: ervaring in tuinonderhoud, groenvoorziening en bosbeheer, conform technische en administratieve specificaties EU Funding & Tenders Portal.
5. 5Technische specificaties: bosbeheerplannen, jaarplanningen, veiligheidsvoorschriften en personele voorschriften voor externe firma's EU Funding & Tenders Portal.
6. 6Veiligheidsvoorschriften en personele voorschriften: beschikbaar in de bijlagen van de aanbestedingsstukken EU Funding & Tenders Portal.
7. 7Beschikbare documenten: ontwerpcontract, technische specificaties, veiligheidsvoorschriften en jaarplanningen EU Funding & Tenders Portal.
8. 8Voldoen aan eisen van JRC-locatie in Geel: ervaring met groenvoorziening en bosbeheer EU Funding & Tenders Portal.