NL-Petten: Technische ondersteuning van de dienst Infrastructuur van het GCO Petten betreffende elektraprojecten en onderhoud van elektrische installa...

Open procurement to award a single framework agreement for technical support to the JRC Petten Infrastructure service covering electrical projects, maintenance and inspections of electrical installations and the supply of materials. The estimated maximum value is €3,000,000 excluding VAT and the maximum duration is 48 months. The procedure is an open services tender with electronic submission via the EU Funding & Tenders Portal, award on the basis of lowest price, and a tender deadline of 6 October 2026 at 16:00 Europe/Amsterdam. Eligible economic operators (including consortia where permitted) must meet the exclusion and selection criteria and submit the required declaration on honour and the prescribed financial offer template.

Who can apply

Eligibility highlights

Open procedure for service providers capable of supplying technical staffing and materials for electrical projects and maintenance at the JRC Petten infrastructure service. Eligible bidders are legal persons or consortia established in the EU or in countries covered by relevant international procurement agreements and not subject to EU restrictive measures or exclusion grounds.

What the tender covers:Technical support to the JRC Petten Infrastructure service for electrical projects, inspections and maintenance of electrical installations, including supplying material. Key profiles required include project leader/work planner, site and off‑site work planners, chief electrician, electrical fitters, inspection electricians and PV fitters.

1. 1Services: site work, project management, maintenance, inspections, testing and commissioning of electrical installations
2. 2Material supply: electrical parts, cables, switchgear, luminaires and related components (contractor to list wholesalers used)
3. 3Contract type: single supplier framework agreement with call‑offs (bestelbon / specific contracts)

Key dates:deadline for receipt of tenders 06/10/2026 16:00 (Europe/Amsterdam); public opening 07/10/2026 10:00 (Europe/Amsterdam). Refer to the call documents on the EU Funding & Tenders Portal for submission and eSubmission requirements and templates.

How contracts will be awarded:A single framework contractor will be selected. Specific orders (bestelbonnen or specific contracts) will be placed under the framework; award method is lowest price. Financial offers must follow the provided price scenario and material tables ¹.

1. 1Submit electronically via eSubmission on the Funding & Tenders Portal (EU Login required)
2. 2Include administrative forms, declaration on honour, financial offer spreadsheet and any requested proofs for selection criteria (see tender documentation)
3. 3Contracting authority: European Commission, DG GCO – Joint Research Centre (JRC), Operations & Support Management, Petten

Footnotes

1. 1The procurement documents include a draft framework contract, technical specifications, administrative specifications, model order form and the financial offer template (Bijlage 6). Consult the official dossier on the EU Funding & Tenders Portal for full details and mandatory forms.

Title:NL-Petten: Technical support to the Infrastructure service of the JRC Petten regarding electrical projects and maintenance of electrical installations including supply of material (Call ID EC-JRC/PTT/2026/OP/1228; TED ref. 160/2026 575691-2026). Lead contracting authority: European Commission, Directorate-General GCO - Joint Research Centre (JRC), JRC Operations and Support Management, Petten.

What is being procured

Procurement type:open procedure leading to a single framework agreement (no re-opening of competition). Nature of contract: services. Main CPV: 50711000 (repair and maintenance services of electrical building installations). Estimated maximum overall contract value: €3,000,000 (estimated overall contract amount). Maximum contract duration: 48 months. Award method: lowest price.

Scope, deliverables and tasks (detailed)

Purpose:Provide technical support to the Infrastructure service at JRC Petten for electrical projects, maintenance and inspections of electrical installations, and supply of materials required for maintenance, small works and projects. The contract covers personnel services (different profiles), related specialist hires if necessary, and ordering/delivery of material.

1. 1Core staffing profiles requested (main roles): Werkvoorbereider/Projectleider (on-site Petten), Werkvoorbereider (at contractor location), Hoofdmonteur (on-site Petten), Monteur Elektra Montage (on-site Petten, on call). Additional related profiles must be available on request.
2. 2Detailed tasks for profiles: project planning and work preparation; project leadership on site; coordination and supervision of electricians; hands-on electrical installation and montage work; periodic inspection and testing (NEN1010, NEN3140); PV (solar) installation and maintenance; instrumentation and building management system (BMS) work; fault-finding and remedial repairs; procurement and delivery of materials and spare parts; periodic testing and reporting; quality and HSE compliance.
3. 3Materials supply: material groups and piece lists provided in the financial offer template (Bijlage 6). Contract requires supplier to state main wholesaler(s) used; discounts on wholesaler prices are required in the pricing schedule. Contractor must provide links/catalogues to support invoiced material prices upon request.
4. 4Work location: principally JRC Petten site (Westerduinweg 3, 1755 ZG Petten, NL). Occasional limited work at related JRC properties (Clubhouse Bergen, apartments Alkmaar) may occur. Werkvoorbereider/Projectleider will be full-time on-site; other staff on call/assignment. Standard working hours apply; out-of-hours work requires prior agreement and may affect rates according to applicable labor/CAO rules.
5. 5Standards and compliance: works and electrical activities must comply with relevant Dutch and EU law and standards (examples: NEN1010, NEN3140). Contractor staff must hold required qualifications and up-to-date certificates (VCA or equivalent, relevant trade qualifications, certificates for fire alarm systems where applicable). Compliance with environmental, social and labor obligations in EU law and referenced international instruments is required.
6. 6HSE and site rules: Contractor and its personnel must follow JRC safety, environment and security rules (Bijlage IV - Safety rules for third parties and Aanhangsel 2 security requirements), and must sign required declarations. High risk activities require work permits (e.g. hot works, digging, confined space, working at height, lifting) and Task Risk Assessments. Contractor is responsible for PPE supply and insurance (minimum liability cover specified in draft contract).

Contract mechanics and ordering

This is a single framework agreement (no reopening). The JRC will call off services and materials by means of specific contracts or simplified purchase orders (model bestelbon provided). The contractor will respond to calls as required; the framework defines response, offer validity and acceptance timelines. The contract is non-exclusive.

Pricing and budget

Estimated overall value:€3,000,000 for the duration of the framework (maximum). Pricing model: tenderers submit an all-in hourly rate table per function (Bijlage 6 Tab 1), a material piece list with wholesale references and offered discount percentages per material group (Bijlage 6 Tab 2), and rates for additional services (Bijlage 6 Tab 3). Financial scenario tables provide annual hours per role and expected material consumption. The contracting authority will award on lowest price across the total financial offer.

Key dates and submission

1. 1TED publication date: 20/08/2026 (as published on portal).
2. 2Deadline for receipt of tenders: 06/10/2026 16:00 Europe/Amsterdam (CET/CEST as indicated).
3. 3Public opening: 07/10/2026 10:00 Europe/Amsterdam (virtual opening session).
4. 4Last date to submit questions: 28/09/2026 23:59 Europe/Amsterdam (contracting authority not bound to reply to questions after that time).
5. 5Submission method: electronic via the EU Funding & Tenders Portal eSubmission. EU Login account and organisation PIC are mandatory.

Eligibility and selection

Eligible applicants:legal entities or natural persons established in the scope of the EU/participating countries as set out in the procurement notice and procurements rules. Joint bids (consortia) are allowed. The contracting authority will check exclusion criteria (criminal, corruption, fraud, insolvency, tax/social security default, other grounds listed in the Financial Regulation). Selection criteria include minimum financial and technical capacities.

1. 1Administrative requirement: signed declaration on honour (model Bijlage 2) confirming absence of exclusion grounds.
2. 2Financial capacity: average annual turnover over the last two financial years must exceed €600,000 (consolidated assessment applies where relevant). Supporting accounts or bank statements may be requested.
3. 3Technical capacity: at least 2 comparable completed projects within the last three years (consolidated assessment), plus availability of personnel matching required profiles (CVs requested for proposed staff). Proof of quality measures (BRL6000-02/03 or equivalent) may be requested.

Award criteria and evaluation

Award method:lowest price. The contracting authority will rank compliant offers by total price (the total annual and/or 4-year price as requested in the financial schedule). The lowest-priced compliant tenderer will be invited for contract conclusion subject to final verification of exclusion/selection documents and any clarifications requested by the contracting authority.

Contract conditions, guarantees and payments

Framework maximum value and duration are fixed (see main conditions). Payments in EUR. The Commission is exempt from taxes and VAT pursuant to Protocol 7; suppliers must follow applicable VAT rules and invoice requirements. No advance payment is foreseen. Payments: invoicing for interim payments and final balance is described in the draft framework (articles I.6 and II.21). No performance bonds or pre-financing guarantees are required unless specified in a specific contract; if required they will follow the contract provisions. Normal audit, verification and recovery rights apply (see II.24 and II.23).

HSE, security and site access

Contractor obligations:comply with JRC safety, environment and security requirements (Aanhangsel 2 and Bijlage IV). All personnel must follow site induction, sign safety declarations, hold appropriate certificates (VCA or equivalent), and where required obtain security clearance. High-risk tasks require work permits and Task Risk Assessments. Contractor is responsible for PPE, safe equipment and required insurances. Environment and waste rules must be respected; hazardous waste management follows JRC procedures.

Tender submission: required documents and forms

Mandatory tender contents:complete eSubmission form; signed declaration on honour (Bijlage 2); financial offer completed in the provided spreadsheet (Bijlage 6) including hourly rates per profile, material group discounts and wholesaler references; identification of any subcontractors (Bijlage 4) and their commitment letters where applicable (Bijlage 5.1) or commitment letters from entities whose capacities are relied upon (Bijlage 5.2); legal registration evidence and proof of financial capacity and technical references if requested. The tender specifications include administrative and technical annexes to be followed exactly.

1. 1Upload required: Bijlage 6 financial workbook filled (Total price must match the eSubmission 'Total' field).
2. 2Upload required: Bijlage 2 declaration on honour (signed by authorised representative).
3. 3Upload recommended/required on request: evidence of turnover, audited accounts or bank attestations; CVs of proposed staff; project reference list; certificates (VCA etc.).

Documents published with the tender (high level)

The contracting authority published the following:Invitation letter, Draft framework contract (Concept raamcontract), Draft contract annexes, Administrative specifications (Bijlage I Deel 1), Technical specifications (Bijlage I Deel 2), Declaration on honour (Bijlage 2), Financial offer template (Bijlage 6), Model purchase order (Bijlage III), Safety rules for third parties (Bijlage IV), and additional annexes. All are available from the EU Funding & Tenders Portal tender details page.

Selection and award practical steps

1. 1Register organisation and obtain PIC in the Participant Register (EU Login required).
2. 2Prepare and upload full eSubmission tender before the deadline. Use the exact financial template (Bijlage 6) and ensure the total in the workbook equals the eSubmission total field.
3. 3Submit signed declaration on honour (Bijlage 2) with authorised signature or qualified electronic signature (QES).
4. 4Keep supporting evidence ready for immediate submission if requested (financial statements, tax/social security certificates, CVs, proof of compliance with technical standards, certificates).
5. 5Attend virtual opening if desired (instructions on the portal).

Eligibility, consortium and subcontracting rules (practical)

You may bid as a single legal entity or as a consortium. If bidding as a consortium:appoint a lead partner, sign and upload the power of attorney agreement (Bijlage 3); all members are jointly and severally liable. Identify subcontractors that contribute to selection criteria or represent more than 20% of the contract in Bijlage 4 and provide commitment letters (Bijlage 5.1). If relying on capacities of third parties that are not subcontractors provide Bijlage 5.2 commitment letter and evidence of those parties’ capacities.

Evaluation, contract award and post-award checks

Evaluation:compliance with formal and administrative requirements, exclusion checks (declarations and checks in EU exclusion system), selection checks (financial and technical criteria), then price ranking. Award will be to the lowest-priced compliant tender. The candidate recommended for award will be asked to provide original supporting documents and any requested proof for exclusion/selection checks before contract signature. The contracting authority may carry out audits, inspections and checks during performance and up to five years after the last payment.

Key obligations for successful contractor

1. 1Provide qualified personnel matching the required profiles and maintain availability (on-site Work Preparation/Project Leader full-time on Petten site).
2. 2Comply with JRC HSE and security rules for third parties, complete inductions and sign required declarations.
3. 3Deliver materials according to agreed discounts, maintain documentation and provide auditable invoices tied to purchase orders.
4. 4Maintain insurances (liability limits in the draft contract) and the requested quality standards.
5. 5Provide and maintain records, allow audits and inspections, and cooperate in corrective actions when needed.

How tenders are submitted

All submissions must be made electronically via the EU Funding & Tenders Portal eSubmission. EU Login account and organisation PIC are required. The portal accepts up to 50 MB per attachment and up to 200 attachments total per submission; use supported browsers (Chrome or Firefox) and follow the portal system requirements. Drafts may be edited until the deadline; after the deadline submissions are final and encrypted.

Evaluation timeline and contract signature

Evaluation will follow published timelines. The public opening date is indicated and the tender will be evaluated as soon as possible after deadline. The contracting authority will contact the recommended tenderer to request any outstanding documents. Contract enters into force after signature by both parties; framework duration begins on that date.

Risks and compliance highlights for bidders

• Award method is lowest price: price completeness, consistency between workbook and portal total field and realistic unit rates are decisive.
• Failure to provide required administrative or selection evidence when requested will prevent award.
• Safety, security and environmental obligations are strict: noncompliance can stop work, remove staff from site or lead to contract termination.
• Audits and recovery rights are extensive: maintain full records for at least five years from last payment.

Where to read more and access tender documents

All procurement documents (invitation letter, draft framework contract, technical specifications, administrative specifications, declaration on honour, financial template, safety annexes and model purchase order) are published on the EU Funding & Tenders Portal tender details page for call EC-JRC/PTT/2026/OP/1228 and must be read carefully. Use the portal link on the official tender page to download the documents and submit questions during the question period.

Summary: what this opportunity is about and how to respond

This is an open EU procurement to establish a single framework agreement for technical support to the JRC Petten Infrastructure service for electrical projects, inspections and maintenance of electrical installations, plus supply of materials. The framework will run up to 48 months with a maximum estimated value of €3,000,000 and will be awarded on the lowest price. Bidders must submit an electronic tender via the EU Funding & Tenders Portal by the published deadline, complete the financial template (Bijlage 6), provide the declaration on honour (Bijlage 2) and be prepared to provide selection evidence and CVs of proposed staff on request. Successful contractor(s) will deploy a full-time work preparation/project leader on-site at Petten, provide on-call electricians and supply materials at agreed discounts; strict HSE, security and contractual compliance applies.

1. 1Eligibility: legal entities and consortia able to work for the EC and to deliver within the Netherlands/JRC Petten.
2. 2How to apply: register organisation (PIC), prepare documents, upload via eSubmission before deadline.
3. 3Award: lowest priced compliant tender following exclusion and selection verification.
4. 4Contract start and duration: contract begins on signature and may run up to 48 months; framework value ceiling €3,000,000.

Tender documents and templates (invitation letter; draft framework contract and annexes; administrative and technical specifications; safety rules; declaration on honour; financial offer spreadsheet; model order form) are published on the EU Funding & Tenders Portal tender page for EC-JRC/PTT/2026/OP/1228. Tenderers must follow the published forms and instructions exactly and be prepared to provide supporting evidence on request.

This is an open procurement for a single framework agreement for technical support to the Infrastructure service at JRC Petten in the Netherlands, covering electrical projects, maintenance and inspections of electrical installations, and the supply of materials. The estimated total value is €3,000,000 excluding VAT, the contract duration is 48 months, and award is on the basis of the lowest price.[1]¹

Procedure and scope:The contract is a services tender under an open procedure, with electronic submission only, and it is structured as a framework agreement without reopening of competition.[1]

What the contract is about

The contracting authority needs external support for electrical works at the JRC Petten site, including project preparation, project leadership, electrical installation maintenance, inspection support, and related material ordering and delivery. The tender documents indicate a broad operational need rather than a single one-off assignment, with multiple profiles expected to be mobilised as needed.[1]

• Werkvoorbereider or Projectleider at the Petten site
• Werkvoorbereider at the contractor premises
• Hoofd Monteur at the Petten site
• Monteur Elektra Montage on call at the Petten site
• Related profiles where necessary
• Ordering and delivery of materials for maintenance, small works and projects

Who can apply

The opportunity is open to economic operators able to deliver the required electrical technical services and associated material supply. The tender documentation also provides for a joint tender structure and for identified subcontractors, which means bidders may rely on a consortium or subcontracting model where permitted by the tender specifications. The tenderer must satisfy the exclusion and selection requirements set out in the procurement documents and submit the required declarations and evidence in the prescribed form.

SME suitability:The portal metadata indicates that the opportunity is not marked as SME suitable, so applicants should not assume a small tenderer preference or a reserved SME scheme.[1]

Key procedural and commercial terms

Financial and operational conditions applicants should note

The draft framework contract indicates that no prefinancing applies, that payments are made in euros, and that interim and final payments are based on the actual hours worked and the material delivered. Monthly interim payments may be requested, and the contracting authority is to approve the submitted documentation and pay within 30 days, subject to the suspension rules in the contract documents. The pricing model also includes price review by formula linked to the Eurostat HICP index, and the framework agreement is not exclusive, so the contracting authority is not obliged to place orders up to the maximum value.

Application and compliance checklist

1. 1Ensure the organisation has an EU Login account for electronic submission.
2. 2Make sure the organisation has a valid PIC number before submitting.
3. 3Prepare the tender in one of the official EU languages accepted by the authority, noting that the documents are published in Dutch.
4. 4Complete the declaration on honour and the financial offer forms provided with the dossier.
5. 5Review the administrative specifications, technical specifications, draft contract, model order form and third party safety rules before bidding.
6. 6Check whether any consortium, subcontractor, or reliance on another entity is needed to satisfy the selection criteria.

Footnotes

1. 1The portal notice and related tender documents are the authoritative source for this opportunity.