Supply of natural gas JRC Geel

EU procurement tender by the European Commission DG JRC (JRC-Geel) for the continuous supply of renewable natural gas to heat three buildings at the JRC Geel site in Belgium. Estimated overall value about €500,000 with an initial 12-month contract renewable up to three times. Submission is via the Funding & Tenders Portal eSubmission system with a portal deadline of 25 August 2026 16:00 Brussels time and applicants should verify the exact cut-off in the portal. Award criteria are price (80) and quality (20) and bidders must submit the required administrative, technical and financial documents using the provided templates.

What is funded / contracted

Scope

Continuous supply of (renewable) natural gas to heat three buildings at the JRC site in Geel (Belgium). The contract covers delivery, metering and related supply services as specified in the tender documents.

Who can apply:Commercial natural gas suppliers meeting the procurement selection and administrative requirements in the tender documentation; submission is electronic via the Funding & Tenders Portal Tender details ¹

1. 1Estimated contract value: €500,000 (total estimated overall amount).
2. 2Contract duration: initial 12 months, renewable up to 3 times (planned period 48 months).

Contracting authority:European Commission, DG JRC - Joint Research Centre (JRC-Geel). Tender procedure and award criteria combine price (weight ~80) and quality (weight ~20); consult the technical and administrative specifications in the procurement documents.

Footnotes

1. 1Procurement documents including Invitation letter, Draft contract, Technical and Administrative specifications and Financial Offer Form available on the Funding & Tenders Portal tender page.

Key facts

Title:Supply of natural gas JRC Geel. Contracting authority: European Commission, DG JRC - Joint Research Centre. Call identifier: EC-JRC/GEE/2026/OP/3448. Procedure type: open procurement (eSubmission). Estimated overall contract value: €500,000. Main CPV codes: 09123000 (natural gas), 09120000, 09100000, 09000000.

Deadlines and key dates:Tender submission deadline (closing date): 25 August 2026, 16:00:59 (Europe/Brussels). Open tender event (opening): 26 August 2026, 10:00 (Europe/Brussels). Additional information request period ends: 17 August 2026. Documents published and available from: 27 July 2026. There is also an earlier listed timestamp of 1 January 2026 in metadata, but the formal closing date to submit offers is 25 August 2026.

What the contract covers

Objective:To conclude a contract for the continuous supply of (renewable) natural gas for use in heating three buildings on the JRC-Geel premises (Belgium). Contract nature: supplies (continuous supply/service of a commodity). The contract will be concluded for an initial period of 12 months and is renewable up to three times, with the procurement planning indicating a total planned period of 48 months.

Eligibility and applicant types

Eligible applicant types:Commercial suppliers and traders of natural gas and energy commodities, utilities, energy wholesale companies, SMEs and large enterprises active in gas supply, registered economic operators able to enter into public contracts. Subcontracting is permitted and the procurement documents include annexes for listing subcontractors and letters of identification of subcontractors. Public bodies, research institutes or universities could bid only if they operate as a legal supply entity; natural persons/individuals are not a realistic eligible supplier given the nature of the service.

Geographic eligibility

Beneficiary scope:EU-wide suppliers. Contracting authority is a European Commission JRC site in Geel (Belgium). The eSubmission system and procurement rules follow EU procurement practice; suppliers from EU Member States and other operators permitted under the procurement rules applicable to the Commission may participate. No specific non-EU exclusion is stated in the published metadata.

Procurement and financial details

Funding type and contracting modality:This is a public procurement (supply contract) published through the EU Funding & Tenders Portal. The financial mechanism is procurement (purchase contract) rather than a grant, loan or equity instrument. Successful bidder(s) will receive payment under a supply contract for the delivered commodity.

Estimated value and contract duration:Estimated overall contract amount: €500,000 (currency EUR). Initial contract period: 12 months, renewable up to 3 times (total planned period indicated up to 48 months). Tender validity period for offers: 6 months.

Procurement structure and participation

Consortium requirement:The procurement is structured as a single lot (LOT-0001). The award appears to be intended to a single contractor providing supply to the JRC-Geel premises. Bidders may rely on subcontractors; procurement annexes include forms for listing subcontractors and letters describing capacities relied upon. The call allows submission by single economic operators; joint bids or consortia may be possible if compliant with the administrative specifications, but the primary expectation is one supplier per lot.

Submission method and stages

Application type:Open call to suppliers via the EU Funding & Tenders Portal using eSubmission (Funding and Tenders Portal eForms and attachments). Submission method code: ESUBMISSION (required). Key stages: 1) Preparation and upload of administrative, technical and financial documents by the closing date; 2) Public opening event (tender opening) and evaluation; 3) Award decision and contract signature. The published procurement documents include a draft contract and detailed technical and administrative specifications which must be completed and submitted.

1. 1Prepare submission via the Funding and Tenders Portal eSubmission tools using the prescribed eForms.
2. 2Include administrative documents required (declaration on honour, power of attorney if applicable, list of documents required as per Annex 1).
3. 3Provide technical offer in compliance with the Technical specifications document (Part 2).
4. 4Complete and submit the Financial Offer Form (Annex 6, Excel).
5. 5Provide annexes related to subcontractors where relevant (Annex 4, Annex 5 variants).
6. 6Submit before 25 August 2026, 16:00:59 (Brussels time).

Documents and templates provided

Procurement documents published on 27 July 2026 and available via the tender details page include: Invitation letter; Draft supply contract; Tender specifications Part 1 (Administrative Specifications) and Part 2 (Technical specifications); Administrative annexes (Annex 1 List of documents, Annex 2 Declaration on honour, Annex 3 Power of attorney, Annex 4 List of subcontractors, Annex 5 letters for subcontractors and entities whose capacities are relied upon); Annex 6 Financial Offer Form (native Excel). These documents form the full set of templates and forms bidders must complete and return as part of their offer.

Award criteria and evaluation

Awarding criteria:Price and quality. The published awarding terms show two subordinate award criteria: quality (weight 20) and price (weight 80). Bidders must consult the procurement documents for the detailed scorebreakdown and quality subcriteria. The contracting authority requests submission of all administrative and technical evidence listed in the annexes.

Contract execution and operational requirements

Service delivery:Continuous delivery of (renewable) natural gas to heat three specified buildings at the JRC-Geel site. The contract includes electronic ordering and electronic payment indicators set to true. Suppliers will be expected to comply with delivery, quality, metering, billing and possible environmental or sustainability clauses detailed in the technical specifications and in the draft contract.

Financial and commercial conditions

Estimated total procedure value:€500,000. Offers must use the provided Financial Offer Form (Excel). Tender validity: bidders must keep offers valid for 6 months. Contract renewals: initial 12 months with up to 3 renewals (consult draft contract for renewal mechanics and price revision rules). Payment and ordering: electronic order and payment are foreseen; specific payment terms are in the draft contract.

Operational timeline and planned period

Planned period/duration:initial 12-month contract renewable up to three times; procurement metadata shows planned period duration measure of 48 months (reflecting possible renewals). Estimated start date is not explicitly stated in the metadata; award will follow standard Commission procurement timelines after evaluation and notification.

Other important procurement metadata

Open tender event and evaluation is public on the Funding and Tenders Portal. The procurement is EU-funded (fundingProgramCode: eu-funds). SME suitability indicator: false (the contracting documents explicitly indicate "smeSuitableIndicator": false, i.e., no specific SME-only targeting). Government agreement constraint indicator is true. Main commodity classification: CPV 09123000 (natural gas).

Practical guidance for applicants and tender checklist

Follow this sequence to prepare a compliant offer:1) Download and read all procurement documents (administrative and technical) including the draft contract and all annexes. 2) Complete the Financial Offer Form (Annex 6) in the provided Excel template. 3) Prepare and sign the Declaration on Honour (Annex 2). 4) If applicable, complete Annex 3 Power of Attorney and Annex 4 List of subcontractors and Annex 5 letters for any third parties whose capacities you rely on. 5) Prepare the technical offer demonstrating compliance with the technical specifications (Part 2). 6) Upload all forms and supporting documents in the eSubmission folder via the Funding and Tenders Portal before the deadline. 7) Ensure tender validity for 6 months as required. 8) Attend (or be represented at) the public opening event if relevant and monitor the portal for clarifications or contract award notices.

1. 1Read draft contract to accept terms and renewal provisions.
2. 2Ensure capacity to deliver renewable natural gas to the Geel site and provide evidence (logistics, supply sources, metering and billing processes).
3. 3Prepare pricing per required units and any indexation or adjustment formulas requested.
4. 4Confirm ability to accept electronic ordering and electronic payment.
5. 5Provide certificates and administrative evidence requested in Annex 1 and the Administrative Specifications.

Assessment of competition and success likelihood

Success rates:Not specified in the procurement metadata. As with typical public tenders for commodity supply, competition may be moderate to high among energy suppliers and utilities active in the region. No historical success rate data is published for this specific tender in the available documents.

Co-funding and financial requirements

Co-funding requirement:None. This is a procurement contract; bidders propose prices and the contracting authority will pay the contractor under the contract terms. No matching or co-funding from bidders is required beyond the financial offer submitted.

Project maturity and target sector

Project stage:operational / supply. Target sector: energy — specifically natural gas supply, including renewable natural gas (biomethane or equivalent renewable gas products as specified in technical documents).

Mentioned locations and jurisdictions

Explicitly mentioned country:Belgium (JRC-Geel site). Contracting authority: European Commission Joint Research Centre (EU institution). Geographic scope: EU suppliers eligible under Commission procurement rules.

Application stages (summary)

1. 1Stage 1: Document preparation and submission via eSubmission by 25 August 2026.
2. 2Stage 2: Public opening (26 August 2026) and evaluation by the contracting authority.
3. 3Stage 3: Award decision, standstill (as applicable), and contract signature followed by performance period.

Templates and form structure (how the application looks)

Templates provided in the procurement package include:Financial Offer Form (Annex 6, Excel) where price schedule and total price must be entered; Declaration on Honour (Annex 2, docx) for exclusion and eligibility statements; Power of Attorney (Annex 3, docx) to show signatory authority; List of documents (Annex 1) describing all supporting evidence to attach; Annex 4 List of subcontractors (docx); Annex 5 letters for identified subcontractors or entities whose capacities are relied upon (two variants: identified subcontractor and entity capacities relied upon). Bidders must complete administrative eForms in the Funding and Tenders Portal and attach the native templates where required.

Risk, compliance and legal notes

Bidders must comply with Commission procurement rules and the requirements set out in the administrative and technical specifications and the draft contract. The draft contract contains terms on renewal, price revision, delivery obligations, liability, and termination. The contracting authority indicates a government agreement constraint and expects full compliance with the tender dossier; non-compliant offers risk rejection. Any clarifications must be requested within the Additional information request period (ends 17 August 2026).

Where to apply and source

Applications and documents must be submitted through the European Commission Funding & Tenders Portal using the eSubmission tools (Funding and Tenders Portal eForms). The tender details and procurement documents are available on the portal tender details page. For the official procurement page and to download documents use the tender link published on the portal Tender details page. ¹

Comprehensive summary

This procurement invites suppliers to provide continuous (renewable) natural gas supply to heat three buildings at the Joint Research Centre site in Geel, Belgium. It is an open eSubmission tender managed by the European Commission’s JRC. The estimated contract value is €500,000 with an initial 12-month term renewable up to three times. Bidders must submit administrative, technical and financial documents using the provided templates (including declaration on honour, power of attorney where relevant, subcontractor forms and the Financial Offer Form) through the Funding and Tenders Portal before 25 August 2026 16:00:59 Brussels time. Award will be based on price (80) and quality (20) criteria. The procurement is targeted at commercial gas suppliers, energy utilities and traders able to supply renewable natural gas to the Geel site and comply with the draft contract and technical specifications. No co-funding from bidders is required; the mechanism is a paid public supply contract. Interested suppliers should download and study the full tender dossier, prepare the eSubmission package with the native templates provided, request clarifications before 17 August 2026 if needed, and submit a compliant offer by the deadline to be considered for award.

Footnotes

1. 1Source: Supply of natural gas JRC Geel tender dossier published on the EU Funding & Tenders Portal (publication date 27 July 2026). Documents include the Invitation letter, Draft Supply contract, Administrative and Technical Specifications and annexes, and the Financial Offer Form.

This is an EU procurement tender from the European Commission, DG JRC Joint Research Centre for the supply of natural gas to JRC Geel in Belgium.[1][8] The opportunity is classified under CPV 09123000, Natural gas, and the notice was published as 518050-2026 on 27 Jul 2026.[1]

What the tender is about

The opportunity metadata states that JRC-Geel wants a contract for the continuous supply of renewable natural gas to heat three buildings on the JRC-Geel premises. The procurement documents available in the portal indicate that the contracting authority is the European Commission, DG JRC - Joint Research Centre, based at Retieseweg 111, B-2440 Geel, Belgium.[8]

Who can apply

The tender is aimed at economic operators able to supply natural gas and comply with the tender specifications and electronic submission rules.[1][8] The invitation says interested operators may submit a tender in one of the official EU languages, and bids sent by email or by letter will be disregarded.[8]

Submission requirements

• Submit exclusively through the eSubmission system in the Funding and Tenders Portal.[8]
• Use the procurement documents made available in the portal, including the invitation letter, draft contracts, and tender specifications with annexes.[8]
• If you want to attend the opening session, send a request by email to jrc-geel-procurement@ec.europa.eu at least three hours before the scheduled start.[8]

Key dates and value

The opportunity metadata lists the deadline as 25 Aug 2026 at 16:00 UTC. A secondary procurement aggregator reports 24 Aug 2026, so applicants should verify the exact cut-off in the portal and submit early.[1] The same aggregator reports an estimated budget of about €500,000.[1]

Practical applicant view

This looks like a straightforward supply contract for established gas suppliers that can serve the JRC Geel site and meet the portal submission rules.[1][8] The main points to check before bidding are delivery capability, compliance with the technical specification, pricing structure, and the exact submission deadline in the portal.[8]