Tuinonderhoud en onderhoud van de groene zones op de JRC-Geel-locatie

Tender for garden and green zone maintenance at the JRC Geel site (Tuinonderhoud en onderhoud van de groene zones op de JRC-Geel-locatie) published by the European Commission Joint Research Centre in Geel, Belgium. The estimated contract value is €600,000 for a single lot (LOT-0001) with a planned duration up to 48 months (initial 12 months renewable). The procedure is an open call with electronic submission via the EU Funding & Tenders Portal and primary tender documents available in Dutch. Deadline for submission is 3 September 2026 16:00:59 (Europe/Brussels) and bidders must consult the official procurement documents for technical specifications, selection criteria and required templates.

Wat het financiert

Korte omschrijving

Aanbesteding voor tuinonderhoud en onderhoud van groene zones op de JRC-locatie in Geel (België). Omvat reguliere groenonderhoudswerken, bosbeheer en gerelateerde diensten volgens technische specificaties in de aanbestedingsstukken.

Wie kan inschrijven:Gekwalificeerde dienstverleners in tuin- en groenonderhoud (levende leveranciers/bedrijven). Inschrijving via eSubmission; selectie- en contractdocumenten zijn in het Nederlands. Raadpleeg de aanbestedingsdocumenten voor exacte selectiecriteria ¹.

1. 1Contractvorm: diensten (LOT-0001), open procedure met eSubmission
2. 2Geschatte totale waarde: €600000 (geschatte overeenkomstwaarde)
3. 3Looptijd: gepland 48 maanden; initiële periode 12 maanden, hernieuwbaar tot 3 keer
4. 4Taal aanbestedingsstukken: Nederlands; belangrijke documenten (technische specificaties, ontwerpcontract, meetstaat) beschikbaar
5. 5Belangrijk: open tendermeeting gepland 7 september 2026; uiterste indiening 3 september 2026 16:00:59 Europe/Brussels

Lead authority:Europese Commissie, Joint Research Centre (JRC). Alle inschrijvings- en contractdocumenten zijn gepubliceerd op het Funding & Tenders Portal; gebruik de officiële tenderpagina voor inschrijving en volledige documenten Tender details ¹.

Footnotes

1. 1Aanbestedingsdocumenten en modelcontracten zijn beschikbaar op de tenderpagina van de EU Funding & Tenders Portal: ec.europa.eu

Opportunity summary

Tender published by the European Commission Joint Research Centre (JRC) for garden maintenance and upkeep of green zones at the JRC-Geel site. The procurement is for services (groundskeeping, garden maintenance, small works related to green areas) and is structured as a single lot (LOT-0001). The estimated overall contract value is €600,000 for the planned period. The contract is described as service-procurement with an initial duration and options to renew. Full procurement documentation and attachments are published on the EU Funding & Tenders Portal Contract notice ¹.

Call identifier and contracting authority:Call identifier: EC-JRC/GEE/2026/OP/3864. Lead contracting authority: European Commission, Directorate-General GCO - Joint Research Centre (JRC).

Key dates and deadlines:Publication date: 2026-07-20. Deadline for submission (closing date): 2026-09-03 16:00:59 (Europe/Brussels). An earlier date 2026-01-01 14:00:59 appears in metadata but the official closing date in the tender record is 2026-09-03 16:00:59. An open tender event (likely opening) is scheduled on 2026-09-07 at 10:00 (CEST). Additional information request period ends 2026-08-26. Tender documents show a consider-changed-until date of 2026-08-03 for published attachments.

Categorisation and structured extraction

Below are the structured answers to the required categorisation fields, with as much detail as available from the published tender record and attached documents list.

Eligible Applicant Types:Legal entities able to bid for public service contracts. Practically this includes private companies providing groundskeeping/landscaping/forestry services (both SMEs and large enterprises), subcontractors listed in proposal, and potentially consortia or joint ventures if permitted by the procurement rules and documented in the administrative specifications. The SME suitability indicator in the file is set to false, indicating the contracting authority does not consider the lot specifically suitable for SMEs only, but SMEs may still submit tenders. Public bodies are not excluded but must comply with tender eligibility rules. Individuals are not an appropriate bidder format for this service contract.

Funding Type:Procurement / service contract. This is a tender (public procurement) for the provision of continuous grounds and green area maintenance services.

Consortium Requirement:Single contractor is the contracting vehicle for the lot. The procurement allows subcontracting (several specific subcontractor declaration templates are included). Bidders may therefore be single entities that include subcontractors, or formally structured consortia if permitted by the tender specifications, but the tender is awarded to one contracting party per lot.

Beneficiary Scope (Geographic Eligibility):EU-level procurement published on the EU Funding & Tenders Portal. The contracting authority is the European Commission JRC in Belgium (Geel). Eligible bidders will need to satisfy the procurement participation rules on the portal; typically bidders from EU Member States and possibly EEA countries and other countries covered by the public procurement rules may participate, subject to the administrative specifications and exclusion/selection criteria in the tender documentation.

Target Sector:Environment and facilities services: grounds maintenance, gardening/landscaping, forestry/woodland management, site upkeep for a public research campus. Relevant CPV codes listed: 71421000 (grounds maintenance services), 77211500 (pruning services), 45112700 and 45112710 (site clearance, gardening related works).

Mentioned Countries:Belgium (JRC-Geel site). The tender is published by the European Commission (JRC) and therefore targets bidders under EU procurement rules; no other specific countries are explicitly listed in the scraped content.

Project Stage:Operational / service delivery stage. The requirement is for ongoing maintenance, annual planning and execution rather than research or development. Attachments include a year plan and forest management plan indicating recurring operational activities.

Funding Amount:Estimated overall contract amount: €600,000 (estimated overall contract value published in the tender record). Planned contract duration in the procurement project is 48 months; the draft contract indicates an initial 12-month period renewable up to 3 times (see draft contract).

Application Type:Open tender via eSubmission on the EU Funding & Tenders Portal. Submission method is electronic submission (ESUBMISSION) through the portal and use of the portal eForms extension is indicated.

Nature of Support:Monetary payment under a service contract (contractor provides services in exchange for remuneration per contract terms). The procurement will result in the payment of invoices through electronic order/payment systems mentioned in the tendering terms.

Application Stages:Two main stages typical for this procurement: 1) Submission and administrative/technical/financial evaluation of tenders (single-stage tendering), and 2) Award decision and contract signature. The portal record also lists an open tender event (tender opening on 2026-09-07). There is an information request period before submission (ends 2026-08-26).

Success Rates:Not specified in the tender documentation. Success rate depends on number and quality of bids; public procurement single-winner competitions typically have low single-digit to low-double-digit percentage success rates depending on competition level, but no explicit success probability is provided.

Co-funding Requirement:No co-funding required. This is a fee-for-service contract where the contractor is paid by the contracting authority according to contract terms. No applicant contribution to funding is requested.

Templates and application forms included in the tender package:The tender publication includes a comprehensive set of procurement documents and templates. Bidders must consult and complete the documents listed below; many are in Dutch (NLD) with native-format templates for completion. Key documents and templates available: 1.1. Administratieve specificaties (administrative specifications); 1.1.1 Admin Specs - Bijlage 1 - Lijst documenten (list of documents); 1.1.2 Admin Specs - Bijlage 2 - Verklaring op erewoord (declaration on honour, tender) template; 1.1.3 Admin Specs - Bijlage 3 - Volmacht (power of attorney); 1.1.4 Admin Specs - Bijlage 4 - Subcontractanten (subcontractors list template); 1.1.5.1 Admin Specs - Bijlage 5.1 - subcontractant (native doc); 1.1.5.2 Admin Specs - Bijlage 5.2 - Entiteit op bekwaamheden (entity capabilities template); 1.1.6. Meetstaat (financial offer / bill of quantities) provided as an XLS native file; 1.2. Bestek - Deel 2 - Technische Specificaties (technical specifications); 1.2.1 Tekening site (site drawing); 1.2.2 Jaarplanning (annual planning); 1.2.3 Bosbeheerplan (forest management plan); Draft contract: 1. Ontwerpcontract diensten; Draft contract annexes: 1. Appendix 2 Beveiligingsvoorschriften (security rules), 1.3 Holidays 2026, 1.4 Voorschriften voor personeel van externe firma s (rules for external company personnel), 1.5 Model bestelbon (order form). Bidders must complete administrative templates, provide the financial offer using the provided Meetstaat XLS, and meet the technical specifications and selection criteria described in the administrative specs.

1. 1Main CPV codes: 71421000 (grounds maintenance services), 77211500 (pruning services), 45112700 and 45112710 (gardening/site-related works).
2. 2Estimated contract value: €600,000 for the planned duration.
3. 3Planned contract period: 48 months (procurement record), with an initial 12-month contract renewable up to three times per the draft contract.
4. 4Submission: electronic (eSubmission) via the EU Funding & Tenders Portal following portal eForm instructions.
5. 5Essential application documents: administrative specifications, technical specifications, site drawing, financial offer XLS (Meetstaat), declaration on honour, subcontractor and capability templates, draft contract and annexes.
6. 6Tendering language: many documents in Dutch (NLD); bidders must check language requirements in the administrative specifications.
7. 7Tender event (opening): 2026-09-07 10:00 (CEST).
8. 8Additional information request period ends: 2026-08-26.
9. 9Consideration/changement period for documents: until 2026-08-03 (documents may be updated until that date).

Requirements and evaluation:bidders must satisfy exclusion and selection criteria described in the administrative specifications (including capabilities and experience). The awarding criterion indicated is price with a weighting shown as 100 in the summary, and bidders are instructed to consult the tender documents for the detailed award criteria and weighting. Tender validity period requested is 6 months. The tendering process indicates use of electronic ordering and payment after award.

Administrative and technical attention points:complete and sign the Declaration on Honour template, provide requested evidence of technical capacity and qualifications (use the Entiteit op bekwaamheden and subcontractor templates where applicable), submit the financial offer using the provided Meetstaat XLS, and ensure compliance with the technical specifications (including annual planning and forest management plan). Security rules and personnel regulations for external companies are provided as annexes and must be respected during contract execution.

How to apply:prepare all administrative, technical and financial documents as requested in the administrative specifications and submit electronically through the EU Funding & Tenders Portal before the stated deadline. Use the portal eForms/meetstaat XLS as provided. Attend to the additional information request period (ends 2026-08-26) if clarifications are needed. The tender opening event is scheduled for 2026-09-07.

Procurement documents and where to find them:All tender documents, templates and attachments are available on the opportunity page on the EU Funding & Tenders Portal. The package includes administrative and technical specifications, the financial offer form (Meetstaat XLS), draft contract and annexes, site drawing, year plan and forest management plan. See the contract notice page for direct downloads Contract notice ¹.

Final remarks and recommendations:prospective bidders should carefully review the administrative specifications (including required supporting evidence), the technical specifications and the meetstaat XLS to ensure the financial offer aligns with the required activities and any renewals. Verify legal and tax eligibility to do business with an EU institution and ensure compliance with security rules and personnel requirements for site access. Allow time for electronic submission and for any clarification requests before the 2026-08-26 deadline for additional information. Bidders should also confirm whether any language requirements apply and translate documents where permitted or required.

Footnotes

1. 1Official opportunity page and contract notice: ec.europa.eu. Consult the portal for the complete set of procurement documents and latest updates.

This is a public procurement tender for garden and green zone maintenance at the JRC Geel site in Belgium. The retrieved records describe it as an open procedure or invitation for bids, with an estimated value of €600000 and a closing deadline of 3 September 2026. [1][3]

Scope of work

The subject is maintenance of the green areas at the JRC Geel site. Based on the title and CPV classification, this is a non consulting services contract for routine garden and landscape upkeep rather than a grant or subsidy. [1][3]

Who can apply

The notice states that any economic operator may submit a tender. It also says participation is open to entities within the scope of the EU Treaties, international organisations, and operators established in third countries with a relevant procurement agreement with the EU, and that the procurement is covered by the WTO GPA. [1]

• Landscape gardening and grounds maintenance companies with relevant operational capacity. [1][3]
• Facilities management firms that can deliver horticultural services directly or through subcontractors. [1][3]
• SMEs with experience in mowing, pruning, weed control, planting upkeep, and general green area maintenance. [1][3]

Important bidder notes

The supplied metadata includes two deadline timestamps, but the later procurement record in the search results points to 3 September 2026 as the relevant closing date, so that is the date to rely on. [1][3]

The retrieved records do not provide the full technical specifications, selection criteria, or contract duration, so these must be checked in the official tender documents before bidding. [1][3]

For a bidder, this opportunity is most suitable for organizations that can deliver regular horticultural maintenance on a fixed schedule, mobilize staff locally in Belgium, and meet EU public procurement compliance requirements. [1][3]