Provision of Cleaning Services for Cedefop premises

CEDEFOP/2026/OP/0012 is an open call for tenders to conclude a single framework contract for cleaning services at Cedefop premises in Thessaloniki, Greece. Tender documents were published on 24 July 2026 and submissions must be made electronically via the EU Funding & Tenders Portal eSubmission, with a clarification deadline of 18 September 2026 and a submission deadline of 28 September 2026. The draft contract foresees an initial 12‑month term renewable up to three times (total planned duration 48 months) and the award is based on quality and price weighting (50/50). Bidders must use the provided annex templates (technical, financial and administrative) and comply with the selection and exclusion criteria in the tender documents.

Opportunity type and scope

What is funded

Single framework contract for provision of cleaning services at Cedefop premises in Thessaloniki, Greece (CPV 90910000). The contract covers routine and specialised cleaning as set out in the tender documents. ¹

Who can apply:Commercial cleaning service providers / companies able to deliver the services in Thessaloniki and meeting the selection and qualification criteria in the procurement documents. Submissions are electronic via the Funding & Tenders Portal. ¹

1. 1Procurement type: services, open procedure with a single lot (LOT-0001).
2. 2Contract form: framework contract (initial 12 months, renewable up to 3 times; total planned period 48 months).
3. 3Submission: eSubmission through the EU Funding & Tenders Portal.

Estimated contract value is not specified in the notice; bidders must consult Annex H (financial proposal) and tender specifications for pricing and award criteria. ¹

Footnotes

1. 1Full procurement dossier and submission details available on the Funding & Tenders Portal: Tender details.

Opportunity summary

Cedefop (European Centre for the Development of Vocational Training) publishes a public tender to conclude a single framework contract for the provision of cleaning services for its premises in Thessaloniki, Greece. The procurement is for services (CPV 90910000). The framework contract is for an initial period of 12 months, renewable up to three times, and the planned contract duration in the procurement metadata is 48 months (initial and renewals combined). Submission is electronic via the EU Funding & Tenders Portal (eSubmission). Key documents published on 24 July 2026 include Invitation to Tender, Tender Specifications, Draft Framework Contract and a set of annexes covering technical, financial and declaration templates. The tender identifier is CEDEFOP/2026/OP/0012 and the main lot is LOT-0001.

Important dates

Two date entries appear in the metadata:a deadline timestamp of 2026-01-01T12:59:59.000Z (this appears inconsistent with publication timing) and the validated closing / submission deadline of 28 September 2026 at 15:59:59 (Europe/Athens timezone) with an open tender event scheduled on 30 September 2026 at 12:00 (Athens time). An additional period for requests for additional information closes on 18 September 2026. Consideration/change window for tender documents is indicated until 7 August 2026. Tender documents were published on 24 July 2026.

Key procurement features

The procedure is an open procurement using electronic submission (eSubmission) through the Funding & Tenders Portal. The contract type is a framework agreement for services. The procurement uses award criteria split between quality and price, each carrying 50 weighting points according to the tender metadata (see procurement awarding terms). The estimated contract period is up to 48 months with an initial 12-month term renewable three times per the draft contract. Electronic ordering and electronic payment are intended to be used during contract execution.

Lead contracting authority:European Centre for the Development of Vocational Training (Cedefop) Cedefop

Eligibility and applicant requirements

Eligible applicant types:the call is a public procurement for provision of services. Typical eligible applicants are legal entities able to sign a public sector service contract including cleaning companies and service providers, notably: SMEs, large enterprises, consortiums/consortia where allowed by the contracting documents, nonprofit organisations if they operate commercial cleaning services, and other business entities. The procurement package does not list individuals as eligible economic operators. The tender documentation includes selection and exclusion criteria and a Declaration on Honour (Annex C) and detailed questionnaires (Annexes D, G) that tenderers must complete.

Geographic eligibility:the contracting authority is a European Union agency based in Greece. The tender is published on the EU Funding & Tenders Portal and therefore open to economic operators meeting the procurement rules applicable to EU public procurement. No explicit restriction to Greek-only bidders is stated in the scraped metadata; national and EU suppliers eligible under EU procurement rules may participate. The contract location is Thessaloniki, Greece.

Specific documents and templates published

Cedefop has published a set of mandatory tender documents and templates to be used by bidders. These include: Invitation to tender Cleaning Services (cover letter), Tender specifications Cleaning Services (detailed requirements), Annex B - Draft Framework Contract, Annex C - Declaration on honour (tender) document (word), Annex D - Questionnaire 1 (word), Annex E - Technical Proposal template (word), Annex G - Questionnaires 2-4 (word), Annex H - Financial Proposal form (Excel), Other Annexes I to N (zip containing additional supporting templates and information). These templates are required to prepare the technical and financial offers and the legal and administrative documentation.

1. 1Tender specifications Cleaning Services (Tender specifications_Cleaning Services_V1.pdf)
2. 2Invitation-to-tender Cleaning Services (Invitation-to-tender_Cleaning Services_V1.pdf)
3. 3Annex B - Draft Framework Contract (Annex B - Draft Framework Contract_V1.pdf)
4. 4Annex C - Declaration-honour (Annex C - Declaration-honour_V1.docx)
5. 5Annex D - Questionnaire 1 (Annex D - Questionnaire 1_V1.docx)
6. 6Annex E - Technical Proposal template (Annex E - Technical Proposal_V1.docx)
7. 7Annex G - Questionnaires 2-4 (Annex G_Questionnaires_2-4_V1.docx)
8. 8Annex H - Financial Proposal form (Annex H - Financial Proposal.xls_V1.xlsx)
9. 9Other Annexes I to N - Cleaning Services (Other Annexes I to N - Cleaning Services_V1.zip)

What the procurement requests (services and scope)

The procurement seeks ongoing cleaning services for Cedefop premises in Thessaloniki. The detailed scope of works, frequencies, quality standards, required equipment, staff profiles, health and safety requirements, environmental or sustainability obligations, reporting, and potential subcontracting rules are set out in the Tender Specifications (Annex) and in the Draft Framework Contract. Bidders must present a technical proposal using Annex E and answer operational, staffing and quality assurance questionnaires in the other annexes. The award is based on a combined quality and price evaluation (50/50 weighting).

Funding and contract model

Funding type:This is a procurement / service contract (framework agreement). Successful tenderer(s) will receive contract payments for delivered services rather than grant funding. The procurement is not a loan, equity, subsidy or award program but a public contract for services.

Funding amount:No specific contract value or estimated budget is published in the scraped metadata. Bidders must complete Annex H - Financial Proposal to submit their price. The tender metadata does not disclose an estimated contract value or budgets per lot in the public summary. Refer to the Tender Specifications and Annex H for pricing structure and billable items ¹.

Application and submission

Application type:open tender via the EU Funding & Tenders Portal with mandatory electronic submission (eSubmission). The submission method code in the metadata is ESUBMISSION and the portal Funding and Tenders eForms is the required interface. Bidders must upload the completed tender templates (technical proposal, financial proposal, questionnaires, declaration on honour, and any supporting legal and financial documents) through the portal before the deadline. Tender validity period required is 6 months (tender validity period specified in lot tendering terms).

Application stages and evaluation

Application stages:At minimum the following stages apply: 1) submission of electronic tender by the deadline, 2) administrative and selection compliance check (exclusion and selection criteria via Declaration on Honour and questionnaires), 3) evaluation of technical proposal (quality) and financial proposal (price) according to published awarding criteria and weighting (quality 50, price 50), and 4) award decision and contract signature. The metadata references an open tender event (meeting) and periods for clarifications prior to award. Therefore practical stages are 3 to 4 main steps from submission to award.

Success rates:The portal metadata does not publish historical success rates. As this is a single-lot framework contract that will sign with one economic operator, competition will be among all compliant bidders; typical EU procurement success rates vary widely and cannot be determined from the provided data. No quantitative success probability is provided.

Consortium rules, subcontracting and co-funding

Consortium requirement:The procurement is open to tenderers. The documentation references standard selection criteria and questionnaires; the Tender Specifications and the Draft Framework Contract should be consulted for explicit rules on consortium formation (joint bids), use of subcontractors, liability and lead partner responsibilities. The metadata does not mandate a consortium; single economic operators or consortia may be allowed subject to the tender documents.

Co-funding requirement:Not applicable. This is a commercial service contract where the contractor provides services in return for payment under the contract. No co-funding from bidders is requested as part of the procurement model.

Sector and project maturity

Target sector:Facilities management and building services, specifically cleaning services (CPV 90910000). Project stage: operational/implementation stage — the contract covers ongoing service delivery rather than research or development.

Geographic and legal details

Contract location:Thessaloniki, Greece. Beneficiary scope: EU public procurement open to economic operators eligible under EU procurement law (EU, EEA and other countries permitted under the conditions set out in the tender documents). The lead contracting authority is Cedefop, an EU agency located in Thessaloniki. Applicable procurement law is EU public procurement rules and the specific rules and terms set out in the published Tender Specifications and Draft Framework Contract.

Templates and application structure guidance

Application forms and templates:Bidders must complete and upload the published templates. The main application components required are: administrative and legal forms (Declaration on Honour, company registration, financial statements as requested), technical proposal using Annex E (format and content specified in Annex E and the Tender Specifications), questionnaires (Annex D and Annex G) covering technical capacity, staffing, equipment, quality assurance and compliance, and a completed financial proposal using Annex H (Excel) with the price breakdown requested. The Draft Framework Contract (Annex B) must be reviewed for contract clauses and acceptance conditions. The Invitation to Tender provides procedural instructions and submission checklists. Tenderers should follow the order and file-naming rules set by the Funding & Tenders Portal when uploading eSubmission files.

• Administrative documentation: Declaration on Honour (Annex C) and required evidence for exclusion/selection criteria.
• Technical documentation: Annex E - Technical Proposal and questionnaires (Annex D, Annex G).
• Financial documentation: Annex H - Financial Proposal (Excel with pricing schedule).
• Contractual documents: Annex B - Draft Framework Contract to be reviewed and accepted.
• Other annexes: Additional instructions and supporting templates contained in Other Annexes I to N.

Evaluation criteria and award

Awarding criteria:The procurement metadata indicates two main awarding criteria categories — quality and price — each carrying 50 weighting points. The procurement documents state Please consult the procurement documents for the detailed sub-criteria and scoring rules. Bidders must address the quality sub-criteria in their technical proposal and ensure the price is provided in the required financial template. Evaluation will follow the rules described in the Tender Specifications and Draft Framework Contract.

Practical advice for bidders

1) Download and study all tender documents including Tender Specifications, Draft Framework Contract and all annexes. 2) Use the exact templates provided (Annex E for technical offer, Annex H for financial offer, Annex C Declaration, Annexes D and G questionnaires) to avoid exclusion for administrative non-compliance. 3) Observe the eSubmission instructions on the Funding & Tenders Portal and the deadline (28 September 2026 at 15:59:59 Europe/Athens). 4) Prepare documentation evidencing technical capacity (previous contracts, staff CVs, equipment lists), quality assurance procedures, health and safety compliance and any sustainability commitments if requested. 5) Check rules on subcontracting and consortium/joint bid formation in the Tender Specifications and Draft Framework Contract. 6) Allow time for clarifications: additional information request period ends on 18 September 2026.

Mentioned countries and regions

Explicit country mentioned:Greece (Thessaloniki). Region/eligibility context: European Union (Cedefop is an EU agency).

Structured answers to classification questions

Eligible Applicant Types:Legal entities providing cleaning/facilities services such as SMEs, large enterprises, cleaning companies, nonprofit organisations if offering commercial cleaning services, and consortia/joint bids if permitted by the tender documents. Individuals are not the target applicant type.

Funding Type:Procurement / service contract (framework agreement). This is not a grant, loan or equity instrument.

Consortium Requirement:Not explicitly required. The tender allows tenderers to submit offers; the Tender Specifications and Draft Framework Contract should be checked for rules on joint bids and consortium formation. Therefore answer: other/optional (single bidder or consortium where permitted).

Beneficiary Scope (Geographic Eligibility):EU-focused public procurement. Contract location Greece (Thessaloniki); bidders from EU/EEA and other countries eligible under EU procurement rules should be able to participate per the tender documents.

Target Sector:Facilities management, cleaning services (CPV 90910000).

Mentioned Countries:Greece (Thessaloniki).

Project Stage:Operational / service delivery (implementation).

Funding Amount:Not specified in the public metadata. Bidders must submit their price in Annex H. No estimated budget visible in the scraped summary ¹.

Application Type:Open tender via eSubmission on the EU Funding & Tenders Portal (required electronic submission).

Nature of Support:Financial remuneration under a public service contract (money in exchange for services).

Application Stages:3 to 4 main stages — submission, administrative/selection compliance check, evaluation (quality and price), award and contract signature.

Success Rates:Not provided in the documents. The tender is competitive and will result in a single framework contractor for the lot; success rate depends on number and quality of competing bids.

Co-funding Requirement:No co-funding required; service contract model.

Concluding summary

This opportunity is a public procurement tender (CEDEFOP/2026/OP/0012) issued by Cedefop to establish a single framework contract for cleaning services at its Thessaloniki premises. It is published on the EU Funding & Tenders Portal with mandatory electronic submission and a submission deadline of 28 September 2026 (15:59:59 Europe/Athens). Tenderers must use provided templates for technical, financial and administrative documentation; the award is based on combined quality and price weighting (50/50). The Draft Framework Contract sets contractual terms including an initial 12-month duration renewable three times. The contract is for service delivery (operational) and will be remunerated as a public service contract. Interested cleaning companies and service providers should download and carefully follow all tender documents (Invitation, Tender Specifications, Annexes B to H and others) and ensure compliance with selection and exclusion criteria and eSubmission requirements. For full details, bidders must consult the Tender Specifications and annexes published on the Funding & Tenders Portal and follow procedural instructions in the Invitation to Tender and portal guidance EU Funding & Tenders Portal.

Reference documents include the Tender specifications, Draft Framework Contract and all annexes published on 24 July 2026. Tenderers should also note the additional information request deadline (18 September 2026) and the open tender event date (30 September 2026) for clarifications and procedural matters. The tender metadata indicates tender validity of 6 months and procurement award criteria split equally between quality and price. For contractual clauses, renewal terms and operational details consult Annex B - Draft Framework Contract and the Tender Specifications ¹.

Footnotes

1. 1Tender documents, templates and the Draft Framework Contract were published on 24 July 2026 on the Funding & Tenders Portal. Access and download them via the tender details page: ec.europa.eu

CEDEFOP/2026/OP/0012 is an open call for tenders for a single framework contract to provide cleaning services for Cedefop premises in Thessaloniki, Greece.[1]

Opportunity snapshot

What the contract covers

The notice states that Cedefop aims to sign a single framework contract for the provision of cleaning services for its premises in Thessaloniki, and that the procurement documents are available through the EU Funding and Tenders Portal.[1]

Submission channel:Tenders must be submitted electronically through the e-Submission system linked in the portal notice, and all questions and answers will be published there.[1]

Who can apply

Based on the published notice, this opportunity is intended for economic operators able to deliver professional cleaning services at Cedefop premises in Thessaloniki.[1] The available excerpt does not state any additional eligibility restrictions, so applicants should verify the detailed participation, selection, and exclusion requirements in the tender documents.[1]

Key considerations for applicants

• Prepare questions early, because clarification requests must be received by 18/09/2026 at 23:59 Greek local time.[1]
• Submit the bid only through e-Submission, since the notice specifies electronic submission.[1]
• Check the tender documents for contract value, duration, award criteria, staffing requirements, and service specifications, because those details are not shown in the retrieved notice excerpt.[1]
• Confirm your operational capacity to serve the Thessaloniki site, since the place of performance is explicitly identified as Cedefop premises in Thessaloniki.[1]

Information not confirmed in the excerpt

The retrieved source does not provide the contract value, framework duration, number of service areas, service frequencies, award methodology, or technical performance requirements, so these must be checked directly in the procurement documents before preparing a bid.[1]