Equipement HORECA

The European Parliament DG INLO has published an open procurement (EP-INLO/LUX/2026/OP/0018) for the supply, delivery and installation of professional and semi‑professional HORECA equipment under three independent lots covering Brussels, Luxembourg and Strasbourg/Bazoches‑sur‑Guyonne. The opportunity is a framework agreement (initial 12 months, renewable up to 48 months maximum) awarded per lot on the lowest price criterion with electronic submission via the Funding & Tenders Portal and a tender deadline of 01/10/2026 at 12:00 Europe/Luxembourg. Bidders must meet exclusion and selection conditions including minimum turnover and country‑specific technical references, complete the prescribed price schedules (Part A goods and Part B installation/labour) and submit required annexes; procurement documents are published in French. The contract includes installation, dismantling/disposal, commissioning, warranty and after‑sales service obligations and payment/invoicing conditions as set out in the draft framework contract.

What it funds

Scope

Framework procurement for supply and installation of professional and semi‑professional HORECA equipment (kitchen, refrigeration, catering, coffee machines, hygiene and related installation services). Execution by framework agreement over up to 48 months; orders placed by purchase orders.

Who can apply:Legal persons and public entities established in EU Member States and third countries with equivalent market access; single operators or consortia may bid. Subcontracting allowed under conditions in the tender documents ¹.

Contracting authority:European Parliament, Secretariat General — Directorate‑General for Infrastructure and Logistics (DG INLO).

1. 1Procedure: open procedure, electronic submission via Funding & Tenders Portal/eSubmission
2. 2Award criterion: lowest price
3. 3Language: any EU official language; documents mainly in French

Key dates & practicals

Deadline for tenders:1 October 2026, 12:00 (Europe/Luxembourg). Public opening: 1 October 2026, 15:00 (Europe/Luxembourg). Last date to submit questions: 15 September 2026. Submission is electronic only via the F&T Portal (EU Login required).

Contract form:framework agreement without reopening of competition, initial duration 12 months renewable up to 3 times (total maximum 48 months). Delivery, installation, training, warranty and after‑sales service obligations specified in technical specifications.

Selection & award highlights:Exclusion and selection rules follow EU financial regulation; minimum turnover and technical references required per lot; award based on lowest price using catalogues and fixed discounts. See tender documents for required declarations, guarantees and local service capacity requirements.

Footnotes

1. 1Full tender documents, specifications, annexes and submission access are on the Funding & Tenders Portal: Funding & Tenders Portal - Equipement HORECA.

Opportunity type:Public procurement (call for tenders) published by the European Parliament, Directorate-General for Infrastructure and Logistics (DG INLO). The procedure is an open procedure to establish three independent framework agreements (one per lot) for the supply and installation of professional and semi‑professional HORECA equipment, and associated services, for Parliament sites in Brussels, Luxembourg and Strasbourg / Bazoches‑sur‑Guyonne (France). The procurement is published on the EU Funding & Tenders Portal and TED ¹.

Key dates:Publication date: 06/08/2026. Deadline for receipt of tenders (all lots): 01/10/2026 at 12:00:59 Europe/Luxembourg. Public opening (virtual): 01/10/2026 at 15:00 Europe/Luxembourg. Last date to submit questions: 15/09/2026 23:59 Europe/Luxembourg ¹.

What is being procured

Scope:Provision (purchase), delivery and installation of professional and semi‑professional catering and kitchen equipment for HORECA (hospitality, restaurants, catering) including plug‑and‑play equipment, bespoke/specialised fit‑outs, dismantling of existing equipment, removal and recycling of old equipment, commissioning, training, warranty and after‑sales service. The contract is structured as three independent lots corresponding to Parliament workplaces: Lot 1 Brussels, Lot 2 Luxembourg, Lot 3 Strasbourg and Bazoches‑sur‑Guyonne (Yvelines, France). The procurement is a framework agreement without re‑opening of competition, maximum duration 48 months (initial 12 months renewable 3 times). Award method: lowest price (price only) per lot. Main CPV codes: 39310000 Catering equipment; additional CPVs: 39312200 Canteen equipment, 39314000 Industrial kitchen equipment.

Lots, Locations and Indicative Volumes

1. 1Lot 1: Equipement HORECA_BRUXELLES — supply and installation for Brussels locations. Indicative Part A (goods) illustrative total in the price schedule: €2,500,000 (illustrative figure in tender bordereau).
2. 2Lot 2: Equipement HORECA_LUXEMBOURG — supply and installation for Luxembourg. Indicative Part A total shown in price schedule: €350,000 (illustrative).
3. 3Lot 3: Equipement HORECA Strasbourg et Bazoches sur Guyonne (Yvelines) — supply and installation for Strasbourg and Bazoches. Indicative Part A total shown in price schedule: €2,500,000 (illustrative).

Eligibility, Applicant Types and Consortium Rules

Eligible applicants:Registered legal entities or natural persons from EU member states and third countries with rights to participate in EU public procurement under applicable agreements. Typical eligible applicant types: SMEs, large enterprises, distributors, specialised suppliers, installers, local service providers, engineering/fit‑out companies, authorised dealers and official distributors, repair & maintenance service companies, and consortiums or joint bids (groupements d’opérateurs économiques). Sub‑contracting is permitted but subject to prior approvals and vetting by the Contracting Authority.

Consortium requirement:Consortiums and groupings are allowed. Bidders may submit for one or more lots. Each lot may be awarded to different economic operators. If bidding as a consortium, joint liability and evidence of the legal form or mandate of the lead partner must be provided before signature of the framework agreement.

Tender / Procurement Process Details

Submission method:electronic eSubmission only via the EU Funding & Tenders Portal eSubmission tool (EU Login account and PIC required). Language of procurement documents: French (documents published in French) but tenders may be submitted in any official EU language. Tender validity: offers must remain valid for 6 months. Award criterion: price (100%). Contract type: framework agreement (fa-wo-rc) with direct award of orders via purchase orders under the framework. Nature of contract: supplies and related services (installation, commissioning, warranty, after‑sales). Electronic ordering and electronic payment are used. The framework is concluded without re‑opening of competition.

Selection and Exclusion:Exclusion grounds follow articles 138–143 of the EU Financial Regulation; bidders must provide a signed Declaration on Honour (Annex 3) and may be asked to submit supporting documentary evidence. Minimum financial thresholds are required per lot (annual turnover in the relevant field for last two closed financial years): Lot 1 Brussels €1,100,000; Lot 2 Luxembourg €200,000; Lot 3 Strasbourg/Bazoches €1,100,000. Technical selection requires proven experience: 6 reference contracts (sale with installation) in the relevant country in the last 3 years, minimum value €10,000 each, and an installation/repair agency within 2h30 driving time from the lot execution site (Annex 9 + Annex 10).

Award, Pricing and Payment

Award method:lowest price among compliant offers. Pricing structure: two parts in the tender price schedule: Part A goods (catalogue public manufacturer prices in the installation country, minus fixed fixed percentage discounts per manufacturer/distributor indicated in the price schedule) and Part B labour (hourly rates, travel/flat fees for two technicians). Catalogue prices for the country of installation are the baseline and the bidder offers fixed discount percentage(s) on manufacturer public price lists. For non plug‑and‑play or bespoke installations, work is priced from Part B labour rates on a quotation basis. Invoices must be submitted electronically (PEPPOL or Funding & Tenders payment mechanisms) and are payable within 30 calendar days from registration of the invoice. Prices for Part B may be revised annually according to the contract indexation clause (Eurostat LCI index formula specified in the draft contract). All prices are stated excl. VAT. Framework maximum value is formally capped at 110% of the estimated market price for the framework.

Procurement Documents and Templates supplied

Documents available on the F&T Portal (published 06/08/2026) include (non‑exhaustive list):Invitation letter (IAS‑M014), Tender specifications (administrative), Technical specifications (Annexe 1), Draft framework contract, Price schedule / financial offer forms for each lot (Annex 8.1, 8.2, 8.3 native Excel), Check of technical conformity (Annexe 11), Lists of references per lot (Annex 9.x), Declaration templates (Annex 3, Annex 6 subcontractors), Financial identification form (Annex 4). Bidders must complete the price schedule (protected workbook with blue cells to fill) and provide the Annexes required in the tender documentation. The draft contract contains standard framework clauses including renewal, price revision formula for Part B, penalties for late commissioning and late intervention, data protection, audits and termination rules.

1. 1Documents to complete and attach: Annex 7 (Offer/Engagement), Annex 3 (Declaration on Honour), Annex 8 price schedule for the lot(s) bid, Annex 9 references (6 references country‑specific per lot), Annex 10 agency description for installation & repair, Annex 11 technical conformity checklist, draft contract acceptance signed if required, financial ID form (Annex 4) and requested ID and banking proofs.

Technical and Service Requirements

Technical scope:full range of HORECA equipment grouped in 11 families (examples): 1. ovens and cooking units; 2. warewashing/laundry equipment; 3. water dispensers; 4. distribution counters and serving furniture; 5. refrigeration; 6. preparation equipment and machines; 7. hygiene and waste management; 8. coffee machines; 9. neutral stainless furniture; 10. miscellaneous small equipment; 11. semi‑professional machines. Bidders must commit to being able to supply manufacturers/distributors listed by the Parliament in the price schedule for each family and to respect public manufacturer price lists in the relevant country. Installation obligations include dismantling where required, disposal/recycling of removed equipment, commissioning, regulatory and safety checks, training of operators, provision of manuals and AS‑BUILT documentation. Warranty: minimum 2 years for both goods (manufacturer) and installation (installer). After‑sales: guaranteed intervention within 48 working hours for warranty calls; mandatory reporting obligations for each intervention (24 hours to send report). Penalties apply for certain delays or late interventions as set out in the draft contract and specifications.

Service levels and operational expectations:Bidders must maintain a local agency within 2h30 driving time of the performance site; provide on‑site installation outside peak kitchen operation hours; adopt environmental management and recycling practices in line with Parliament environmental policy (EMAS referenced). Bidders will be evaluated on the presence and description of local agency (Annex 10) and their proposed method to meet bespoke 48h intervention SLAs.

Procurement Practicalities & Submission

Submission:eSubmission electronic tendering tool on the F&T Portal is mandatory. EU Login account and PIC registration are required. Only one offer per tenderer per lot will be considered; multiple offers for the same lot from the same tenderer are not permitted (only the last submitted will be considered). File type & size rules and eSubmission system requirements are listed on the portal guidance pages. Bidders may withdraw or replace an offer before the deadline. Attendance at the virtual public opening is permitted (two representatives max per bidder) upon prior request to the contracting unit. Questions must be submitted through the portal Q&A before the cutoff date. The Contracting Authority reserves the right to cancel the procedure at any time before signature of the contract.

Required evidence, templates and application structure

Tender package structure and templates (high level):bidders must prepare one electronic submission per lot bid including: completed administrative forms (Annex 7 Offer/engagement; Annex 3 Exclusion/selection declaration), completed price schedule (Annex 8 native Excel for the lot), evidence of financial capacity (two latest years financial statements or equivalent), technical capacity evidence (Annex 9 — six references; Annex 10 — local agency description with staff/equipment and response organisation), sub‑contractor declaration where applicable (Annex 6), signed draft contract acknowledgement, proof of bank details (Annex 4) and any certificates requested. The price schedule is a protected Excel workbook where the bidder fills blue cells for discount percentages, estimated labours and travel rates. Technical conformity is checked by the Annex 11 checklist (three minimum technical pass criteria must be 'YES' to be mechanically compliant).

1. 1Administrative forms: Annex 7 (Offer/engagement), Annex 3 (Declaration on honour), contact and legal evidence, PIC number.
2. 2Price schedule: Annex 8 (native Excel for the lot selected) — fill blue cells only, provide manufacturer discount percentages, Part B hourly and travel rates.
3. 3Technical evidence: Annex 9 references (6 references for the lot country), Annex 10 agency description, Annex 11 conformity checklist.
4. 4Financial evidence: audited financial statements or extracts for last two closed years; proof of banking (Annex 4) and VAT/registration documentation.
5. 5Any subcontractor commitments and proofs where subcontracting >20% or named subcontractors are proposed (Annex 6).

Assessment stages, co‑funding, success rates and other practicalities

Application stages:Single‑stage tender submission (one call). The evaluation consists of compliance checks (administrative admissibility), exclusion and selection verification, technical conformity and award based on lowest price among compliant tenders. There are no formal multi‑round competitive staged interviews or pitch stages described in the procurement documents. Co‑funding: not applicable — this is a public procurement; bidders sell goods/services under contract and invoice Parliament. Success rates: not published; as a price‑only award criterion and with a limited number of framework places per lot (maximum one award per lot indicated in the tender documents) competition is expected to be strong — no historical success rates provided in the call documents.

Eligible geographies / beneficiaries:Beneficiaries: organisations established in EU member states and third states allowed to participate under applicable procurement rules. Performance locations: Belgium (Brussels), Luxembourg (Luxembourg), France (Strasbourg and Bazoches‑sur‑Guyonne). The contract is EU‑funded procurement and the tender rules reference EU Financial Regulation provisions for exclusion and audit.

Selection and award highlights — operational risks and key conditions

1. 1Minimum turnover thresholds per lot (two most recent closed financial years): Lot €1 1,100,000; Lot €2 200,000; Lot €3 1,100,000.
2. 2Technical references: six relevant references executed during the last three years in the country of the lot, minimum value €10,000 each.
3. 3Local presence: installation/repair agency within 2h30 of site required (Annex 10).
4. 4Mandatory completion of price schedule and commitment to catalogue public prices for each manufacturer listed and to supply manufacturers/distributors indicated in the price schedule (a 'YES' commitment is compulsory – otherwise technical non‑conformity).
5. 5Mandatory eSubmission and compliance with system requirements (file types, max 50 MB per attachment in eSubmission, maximum 200 files).
6. 6Security, safety and access rules at Parliament premises — compliance with site rules and security checks including scanners and ID requirements for delivery staff is mandatory.

What the bidder must ensure operationally:confirm ability to supply the manufacturers listed or else add manufacturers in the price schedule (three best additional manufacturer discounts count for scoring), ensure catalogue prices apply for the country of installation, maintain spare parts and service capacity, be able to issue timely quotations for bespoke work, and to comply with environmental disposal and EMAS requirements.

Applicant checklist (practical)

• Register or reuse PIC and EU Login prior to drafting the tender.
• Download and complete the correct Annex 8 Excel price schedule for each lot you bid.
• Complete Annex 7, Annex 3, Annex 10, Annex 11 and Annex 9 reference templates and attach required reference proofs.
• Attach two latest audited financial statements or equivalent and the Annex 4 financial ID with bank proof (RIB / bank statement).
• Prepare technical documentation, manuals, certificates of conformity and EMAS/environmental statements where applicable.
• Submit electronically via eSubmission before 01/10/2026 12:00:59 Europe/Luxembourg and keep proof of submission.

Summary:This is a multi‑lot public supply and installation procurement by the European Parliament for HORECA equipment at three sites. It is structured as three independent framework agreements, with award by lowest price among technically compliant offers. The tender is detailed and prescriptive: bidders must complete supplied templates (price schedules, conformity checklists, references and local agency descriptions), demonstrate financial and technical capacity, commit to manufacturer catalog prices and fixed discount rates, accept the draft contract clauses including warranty and after‑sales service commitments, and use the eSubmission system for bidding. The procurement includes environmental and legal compliance obligations, strict SLAs for interventions and administrative obligations for audit, data protection and anti‑fraud checks. Full market and technical details are in the published tender documentation on the Funding & Tenders Portal F&T Portal ¹.

Footnotes

1. 1Tender and full documentation are published on the EU Funding & Tenders Portal. Access the procurement page to download all annexes, templates and the draft contract: ec.europa.eu

This is an open public procurement tender issued by the European Parliament, Directorate-General for Infrastructure and Logistics, for the supply and installation of professional and semi-professional HORECA equipment in Brussels, Luxembourg, Strasbourg and Bazoches-sur-Guyonne. The procedure is electronic and the contract is structured as a framework agreement without reopening of competition and without any obligation to purchase under the framework contract. [1]

Scope and lots

The tender is divided into three lots covering different locations. Lot 1 covers Brussels, Lot 2 covers Luxembourg, and Lot 3 covers Strasbourg and Bazoches-sur-Guyonne in France. The subject matter is the provision and installation of catering and kitchen equipment for HORECA uses. [1]

Who can apply

The opportunity is open to economic operators able to deliver the required goods and installation services. The invitation letter states that offers may be submitted in any official EU language, but the market documents are published in French. Each participating organisation in an individual or joint bid must have a PIC, and electronic submission requires EU Login. [1]

• Economic operators capable of supplying and installing HORECA equipment [1]
• Consortia or joint tenders are possible, with each member needing a PIC [1]
• Subcontractors may also need PIC details depending on the submission requirements [1]
• The procedure is not marked as SME suitable, but SMEs may still participate if they meet the requirements [1]

Pricing and award structure

This is a procurement award, not a grant, so there is no funding rate in the usual EU funding sense. Selection is made on lowest price only, and the financial offer is split into Part A for equipment purchase and delivery and Part B for installation labour and travel costs. For Brussels and Luxembourg, the manufacturer public price reference is the price in force in Belgium or Luxembourg respectively, while for Lot 3 it is the price in force in France. [1]

• Part A uses manufacturer public list prices with discounts entered by family and manufacturer or distributor [1]
• For Plug and Play items, delivery and installation are included in the manufacturer public price [1]
• For non Plug and Play items, a separate quote is built from Part B labour rates [1]
• Part B includes hourly labour rates and travel forfaits for two technicians maximum [1]
• The tender validity period is 6 months [1]

Deadlines and communications

The deadline for questions is 15/09/2026 23:59 Europe/Luxembourg, and the contracting authority is not bound to answer questions submitted after that time. The deadline for receipt of tenders is 01/10/2026 12:00 Europe/Luxembourg, with the public opening scheduled for 01/10/2026 15:00 Europe/Luxembourg. [1]

Documents visible in the call

The visible document set includes the invitation letter, administrative tender specifications, technical specifications, draft contract, financial offer forms for the three lots, a technical conformity check, and reference lists for the lots. Applicants should review the technical specifications and draft contract carefully because the pricing method and installation conditions are defined there. [1]

Practical assessment for applicants

1. 1Check whether your company can supply the relevant HORECA equipment families and provide installation services in the relevant country market [1]
2. 2Confirm that you can submit electronically through the Funding and Tenders Portal and that your organisation has an active EU Login and PIC [1]
3. 3Prepare pricing against the correct national reference market for the selected lot or lots [1]
4. 4Review the three lot price forms and technical conformity checklist before bid submission [1]
5. 5Plan for a 48 month framework agreement but no guaranteed minimum purchase volume is visible in the extracted summary [1]

No official estimated total value was visible in the extracted portal fields provided here. Because this is a framework agreement, actual expenditure will depend on call-offs placed during the contract period. [1]