Cleaning services for the premises of the EU House and the Europa Experience Centre in Budapest, Hungary

The European Commission Directorate-General for Communication (DG COMM) has published a public tender (EC-COMM/BUD/2026/OP/0062) for cleaning services at the EU House and the Europa Experience Centre in Budapest. The procurement is for a framework service contract with an estimated total value of €950,000 and a possible duration of up to 48 months (initial 12 months plus up to three renewals). Submission is electronic via the EU Funding & Tenders Portal with a deadline of 14 September 2026 at 16:00:59 Europe/Budapest time. Award will be based on the lowest price criterion (100% weighting) and bidders must comply with the published selection, technical and security requirements in the tender documents.

What it funds

Scope

Provision of professional cleaning services for the premises of the EU House and the Europa Experience Centre in Budapest, Hungary, under a framework contract including specified cleaning task lists and security requirements.

Estimated contract value:Approximately €950,000 (estimated overall contract amount) ¹.

Contract duration:Planned period 48 months; framework contract initial 12 months, renewable up to three times (see draft contract).

Who can apply

Companies able to deliver commercial cleaning services meeting the procurement selection and security requirements. The procedure is managed by the European Commission, DG COMM, and submissions are electronic via the Funding & Tenders Portal.

Key dates and practicals

1. 1Submission deadline: 14 September 2026, 16:00:59 Europe/Budapest time.
2. 2Open tender event (planned): 16 September 2026 at 11:00 Europe/Budapest.
3. 3Deadline for requests for additional information: 4 September 2026.

All procurement documents (invitation to tender, tender specifications, draft framework contract, financial offer form and annexes) are published on the tender page; consult those documents for detailed eligibility, selection and award criteria ¹.

Footnotes

1. 1Tender details and documents available at the EU Funding & Tenders Portal: Tender page.

Opportunity summary

Short description

The subject of this call for tenders is Cleaning services for the premises of the EU House and the Europa Experience Centre in Budapest, Hungary. The contracting authority is the European Commission, DG Communication. The procurement is published under call identifier EC-COMM/BUD/2026/OP/0062 and is available on the EU Funding & Tenders Portal. The procurement covers a framework contract for cleaning services, with an estimated overall contract amount €950,000 and a planned duration of 48 months (initial 12-month framework contract renewable up to three times). Additional procurement documents including the Invitation to tender, Tender Specifications, Cleaning task lists, Financial Offer Form, Draft framework contract and Security requirements are published and dated 2026-07-08. The tender uses eSubmission via the Funding & Tenders Portal and the submission deadline is 14 September 2026 at 16:00:59 Europe/Budapest time. The tender procedure foresees an open tender with an open tender event scheduled for 16 September 2026 at 11:00 local time. The main CPV code is 90910000 (cleaning services).

Call Identifier:EC-COMM/BUD/2026/OP/0062

Contracting authority:European Commission, Directorate-General for Communication (DG COMM).

Location:Budapest, Hungary (EU House and Europa Experience Centre premises).

Estimated value:Estimated overall contract amount €950,000 for the full framework period as published in the procurement project details.

Contract duration:Planned period 48 months. Framework contract concluded for an initial period of 12 months, renewable up to 3 times (total possible 48 months).

Submission method and deadlines:eSubmission is required through the EU Funding & Tenders Portal (Funding and Tenders Portal eForm access tool). Closing date for submission: 14 September 2026 at 16:00:59 Europe/Budapest time. An additional earlier deadline timestamp appears as 1 January 2026 14:00:59 in the metadata but the official closing date is 14 September 2026 16:00:59. An open tender event is scheduled for 16 September 2026 at 11:00 local time. The period for additional information requests ends on 4 September 2026.

Documents made available

The procurement documents published on 8 July 2026 include:Invitation to tender (EC-COMMBUD2026OP0062 EN), Annex I Tender Specifications, Annex 9 Cleaning task list EU House, Annex 10 Cleaning task list EUEXP, Annex 11 General cleaning instructions for EUEXP, Annex 6 Financial Offer Form (xlsx), Annex 2 Declaration on honour (docx), Annex II Draft framework contract, Appendix 2 Security requirements. These documents contain tender requirements, task lists, specification details, the financial offer template and the draft contract terms. See procurement notice and published documents on the Portal Tender details. ¹

1. 1Invitation to tender EC-COMMBUD2026OP0062_EN (PDF)
2. 2Annex I Tender Specifications EC-COMMBUD2026OP0062_EN (PDF)
3. 3Annex 9 Cleaning task list EU House EC-COMMBUD2026OP0062_EN (PDF)
4. 4Annex 10 Cleaning task list EUEXP EC-COMMBUD2026OP0062_EN (PDF)
5. 5Annex 11 General cleaning instructions for EUEXP EC-COMMBUD2026OP0062_EN (PDF)
6. 6Annex 6 Financial Offer Form EC-COMMBUD2026OP0062_EN (XLSX)
7. 7Annex 2 Declaration on honour EC-COMMBUD2026OP0062_EN (DOCX)
8. 8Annex II Draft framework contract EC-COMMBUD2026OP0062_EN (PDF)
9. 9Appendix 2 Security requirements EC-COMMBUD2026OP0062_EN (PDF)

Structured opportunity details and categorisation

Eligible Applicant Types:Typically service providers in the cleaning sector: private companies (SMEs and larger enterprises) established and legally permitted to carry out commercial cleaning services in Hungary or within the EU. The procurement documentation includes specific tenderer qualification requests and selection criteria; these will detail legal, economic, financial and technical/professional capacity requirements. Nonprofit organisations or public entities that meet the selection criteria and can provide the services may also apply if allowed in the tender specifications.

Funding Type:This is a public procurement tender leading to a service contract (framework contract). The primary financial mechanism is a procurement contract (purchase of services); not a grant, loan or equity instrument.

Consortium Requirement:The procurement documents include tenderer qualification conditions and allow participation according to the tender rules. The lot structure shows a single lot (LOT-0001). The documentation does not explicitly require a consortium; single economic operators can tender. Forming a consortium or joint venture may be possible if permitted by the tender specifications and selection criteria. Bidders must consult the tender specifications for details on grouping of economic operators and liability rules.

Beneficiary Scope (Geographic Eligibility):Open to economic operators established in eligible countries as defined by EU procurement rules and the call documents. The contracting authority is the European Commission (an EU institution) and the location of performance is in Hungary. Applicants from EU Member States and possibly EEA or other countries listed in the tender documentation can participate; bidders must check the tender specifications for any nationality or establishment restrictions and required registration or evidence of eligibility.

Target Sector:Service sector: cleaning and facility services. Main CPV 90910000 (cleaning services). This tender targets providers of professional cleaning, janitorial and facility cleaning management services for institutional premises.

Mentioned Countries:Hungary is explicitly mentioned (Budapest). The contracting authority is the European Commission (EU). No other specific countries are named in the scraped content.

Project Stage:Operational/service delivery stage. The procurement anticipates immediate delivery of routine and task-based cleaning services for the premises (execution stage), following contract award and signature of the framework contract.

Funding Amount:Estimated overall contract amount €950,000 for the duration of the framework contract (up to 48 months, initial 12 months plus renewals). Financial offer template is provided as Annex 6 (xlsx) for bidders to complete pricing.

Application Type:Open call via public procurement; eSubmission required through the Funding & Tenders Portal. Candidates must submit tenders electronically before the stated deadline.

Nature of Support:Award of a paid service contract (monetary payment for delivered cleaning services according to contract rates and terms). The supplier will receive monetary payments under the framework contract for services performed.

Application Stages:Single-stage tender submission (electronic tender submission). The process includes: submission of tender documents by deadline, possible evaluation and clarification stage, and then award and signature of the framework contract. The procurement metadata references an open tender event and an appeal receiver; bidders should expect pre-award evaluation and post-award procedures. In practice this is a one main submission stage with subsequent evaluation (so consider it as 1 to 2 stages: submission and evaluation/award).

Success Rates:Not specified in the published procurement notice. Success probability depends on number and quality of tenders received, compliance with selection criteria and competitiveness of price and technical proposal. The awarding criterion listed is price with a weighting of 100 (please consult procurement documents for full awarding methodology).

Co-funding Requirement:No co-funding from the applicant is required. This is a procurement of services where the contracting authority will pay for services. Bidders must provide commercial pricing via the Financial Offer Form and comply with financial guarantees or performance security if required by the draft contract.

Templates and application forms:The published procurement package includes standardized templates that bidders must complete and submit: 1) Annex 6 Financial Offer Form (xlsx) — pricing schedule and calculations for the lot; 2) Annex 2 Declaration on honour (docx) — declarations concerning exclusion and eligibility; 3) Tender submission forms and eForm tools via the Funding & Tenders Portal; 4) Draft framework contract (Annex II) which bidders should consult for contractual clauses, liability, insurance, performance security and renewal terms; 5) Tender specifications and cleaning task lists (Annex I, Annex 9, Annex 10, Annex 11) that define the scope of work, frequencies, quality standards and special instructions; 6) Appendix 2 Security requirements which details security clearance or access requirements for personnel. Bidders must follow the exact structure and mandatory fields in these templates when uploading their eSubmission. The Financial Offer Form will determine price scoring since price is the awarded criterion.

Procurement scope and technical details

The procurement covers routine and specialised cleaning tasks for the EU House and the Europa Experience Centre premises in Budapest. The tender specifications and cleaning task lists (Annex 9 EU House, Annex 10 EUEXP, Annex 11 general cleaning instructions) provide detailed descriptions of tasks, frequencies, quality standards, required cleaning materials or equipment, and any specific rules for working in Commission premises, access control and security. The draft framework contract sets out contract management, invoicing, payment, performance monitoring, possible penalties and renewal conditions. The award criterion identified in the procurement lot is price (weight 100), and bidders must consult the tender specifications for any additional technical thresholds, minimum staffing levels, equipment and environmental or safety requirements.

1. 1Scope: Cleaning services for EU House and Europa Experience Centre premises in Budapest.
2. 2Tasks: Routine daily cleaning, periodic deep cleaning, waste management, sanitary maintenance, glass and façade cleaning where specified, and any special cleaning tasks listed in the cleaning task lists.
3. 3Quality standards: Detailed in Annex I and Annexes 9-11; bidders must comply with specified frequencies and quality checks.
4. 4Security: Appendix 2 covers security requirements for personnel entering Commission premises.
5. 5Contract form: Framework contract (Annex II) with initial 12-month term, renewable up to three times.
6. 6Awarding: By price; the Financial Offer Form must be completed exactly as required.

How to prepare a compliant tender

Follow these key steps to prepare a responsive bid:carefully read the Invitation to tender and Annex I Tender Specifications; download and complete the Financial Offer Form (Annex 6) and the Declaration on honour (Annex 2); ensure your technical proposal addresses all items in the cleaning task lists (Annex 9, Annex 10) and general cleaning instructions (Annex 11); verify and gather required proof for selection criteria (legal status, financial capacity, professional/technical capacity, references, staff CVs, equipment lists, insurance); confirm compliance with security requirements in Appendix 2 and any access procedures; ensure pricing is complete, accurate and aligned with the award criterion; submit the full tender package electronically via the Funding & Tenders Portal before the deadline; allow time for portal submission and validation; respect the additional information request deadline (4 September 2026) if clarification from the contracting authority is needed.

Important notices

SME suitability indicator is false for this procurement (procurement documents state smeSuitableIndicator: false) which indicates that the opportunity is not specifically reserved for SMEs. The procurement is governed by the rules and procedures of the Funding & Tenders Portal and the European Commission. Bidders must consult the full procurement documents and the draft framework contract for contractual obligations, renewal terms, performance security, insurance, penalties and invoicing procedures. The awarding methodology places full weight on price; however tenders must still meet all exclusion, selection and technical compliance requirements. For full details and to download official documents see the tender page on the Funding & Tenders Portal Tender details. ¹

Comprehensive summary

This procurement is a public tender issued by the European Commission, DG Communication, for professional cleaning services at the EU House and the Europa Experience Centre in Budapest, Hungary. It is structured as a framework service contract with an estimated total value of €950,000 across the framework duration. The framework contract is for an initial 12 months with the possibility of three renewals, totalling up to 48 months. The procurement is published under EC-COMM/BUD/2026/OP/0062 and includes a full set of documents: Invitation to tender, detailed Tender Specifications, cleaning task lists for each site, general cleaning instructions, financial offer template, declaration templates, a draft framework contract and security requirements. Submission is electronic via the Funding & Tenders Portal with a closing date of 14 September 2026 at 16:00:59 Europe/Budapest time. The award criterion indicated is price (weight 100) so accurate completion of the Financial Offer Form is critical, but compliance with exclusion, selection and technical requirements is mandatory. Bidders should carefully follow the templates and requirements in the procurement documents, confirm eligibility and capacity, comply with security/access rules, and submit the complete eTender before the deadline. For official documents and submission use the Funding & Tenders Portal tender page. ¹

Footnotes

1. 1All procurement documents listed in this summary were published on 8 July 2026 on the EU Funding & Tenders Portal under call identifier EC-COMM/BUD/2026/OP/0062. Access the official tender page for documents and submission via the Funding & Tenders Portal Tender details.

Opportunity Overview

The European Commission, Directorate-General for Communication (DG COMM), is launching a tender for cleaning services at the EU House and the Europa Experience Centre in Budapest, Hungary EU Tender Portal.

This is a framework agreement for services with an estimated overall contract amount of €950,000, covering a planned period of 48 months (4 years) ¹.

Key Contract Details

Deadlines and Timeline

1. 1Publication Date: July 8, 2026
2. 2Deadline for Additional Information Requests: September 4, 2026, 20:00 (Europe/Budapest)
3. 3Tender Submission Deadline: September 14, 2026, 16:00:59 (Europe/Budapest)
4. 4Tender Validity Period: 6 months from submission
5. 5Open Tender Event: September 16, 2026, 11:00 (Europe/Budapest)

Who Should Apply

Professional cleaning companies operating in Budapest or Hungary with the capacity to deliver high-standard office and public venue cleaning services are the primary target ².

Applicants must be able to comply with strict security requirements, as Appendix 2 of the tender documents outlines specific security protocols for staff accessing EU premises ³.

Eligibility Highlights:Tenderers must provide a Declaration on Honour (Annex 2) and meet selection criteria related to professional qualification and financial standing as per the tender specifications ⁴.

Scope of Services

The scope includes general cleaning tasks for both the EU House premises and the Europa Experience Centre, detailed in specific task lists (Annex 9 for EU House and Annex 10 for Europa Experience) ⁵.

Services must adhere to general cleaning instructions provided in Annex 11, ensuring hygiene and safety standards are maintained across both locations ⁶.

Required Documents for Submission

1. 1Invitation to tender (EC-COMMBUD2026OP0062_EN_V1.pdf)
2. 2Annex I: Tender Specifications (PDF)
3. 3Annex 2: Declaration on Honour (DOCX)
4. 4Annex 6: Financial Offer Form (XLSX)
5. 5Annex II: Draft Framework Contract (PDF)
6. 6Annex 9: Cleaning Task List (EU House) (PDF)
7. 7Annex 10: Cleaning Task List (Europa Experience) (PDF)
8. 8Annex 11: General Cleaning Instructions (PDF)
9. 9Appendix 2: Security Requirements (PDF)

Award Criteria

The contract will be awarded based on the lowest price criterion, which accounts for 100% of the weighting ⁷.

Tenderers must consult the procurement documents for detailed instructions on how to submit their financial offer using the provided Financial Offer Form ⁸.

Footnotes

1. 1Estimated Overall Contract Amount: €950,000 for 48 months (EU Tender Portal).
2. 2Professional cleaning companies in Budapest like TAKARÍTÓ KOMMANDÓ and SparkleShine Cleaning are examples of potential operators (Takaritokommando.hu, SparkleShineCleaninginhungary.com).
3. 3Security requirements are detailed in Appendix 2 of the tender documents (EU Tender Portal).
4. 4Selection criteria and Declaration on Honour are in Annex 2 (EU Tender Portal).
5. 5Task lists are in Annex 9 (EU House) and Annex 10 (Europa Experience) (EU Tender Portal).
6. 6General cleaning instructions are in Annex 11 (EU Tender Portal).
7. 7Award criterion: Price (100% weight) (EU Tender Portal).
8. 8Financial Offer Form is Annex 6 (EU Tender Portal).