Travaux et maintenance du gros oeuvre et du second oeuvre - 7 lots

The European Parliament Directorate-General for Infrastructure and Logistics (INLO) has published an open tender (EP-INLO/SXB/2026/OP/0011) for a framework agreement covering construction works and maintenance (gros oeuvre and second oeuvre) in its Strasbourg buildings, divided into seven independent lots with a total estimated value of €116,175,000 and a maximum duration of 66 months. Tenders must be submitted electronically via the EU Funding & Tenders eSubmission portal (EU Login required) by 31 August 2026 at 15:00 CET, with public opening on 1 September 2026 at 09:00 CET; a mandatory site visit is scheduled in early June 2026. Award will be by lowest price per lot subject to acceptability and selection criteria including financial, technical and exclusion checks; detailed tender documents and specifications are available on the Funding & Tenders Portal.

Opportunity type and authority

Call for tenders EP-INLO/SXB/2026/OP/0011

Open electronic tender published by the European Parliament, Directorate-General for Infrastructure and Logistics (INLO). Primary location of works and services: Strasbourg, France.

What it funds:Framework agreement(s) for construction works and maintenance covering gross structure and finishing works (gros oeuvre and second oeuvre) across multiple building elements (façades, roofs, joinery, interiors, finishes, blinds/stores) for the Parliament buildings in Strasbourg ¹.

Who can apply:Economic operators (natural or legal persons) established in EU Member States and third countries having access to EU public procurement, including joint bids and subcontracting under the conditions in the tender documents.

How it is awarded and contract form:Open procedure; award by lowest price per lot; contracts take the form of framework agreements without reopening of competition; maximum contract duration 66 months.

1. 1Submission method: electronic via eSubmission (EU Login required)
2. 2Mandatory site visit (dates provided in documents)
3. 3One offer per lot; bidders may bid on a single lot only
4. 4Subcontracting limits: up to 35% for Works part; maintenance subcontracting subject to rules

Budget and lots (estimated values, excl. VAT)

Key procurement milestones:TED publication 06/05/2026; deadline for tenders 31/08/2026 15:00 Europe/Paris; public opening 01/09/2026 09:00 Europe/Paris. Contract duration and ordering under framework set out in tender documents.

Eligibility and selection highlights:Minimum financial and technical requirements vary by lot (minimum average annual turnover and staff numbers specified per lot). Insurances (professional risks and decennial where relevant), technical qualifications and references for similar work on public buildings are required.

Submission and documentation:tenders must be submitted electronically via the EU Funding & Tenders eSubmission system using an EU Login account (two-factor authentication required from 30 June 2026). All procurement documents (tender specs, technical specifications, draft framework contract, price schedules, DOE and BIM requirements) are published on the Funding & Tenders Portal ¹.

Footnotes

1. 1Procurement notice and full tender documentation available on the EU Funding & Tenders Portal Opportunity details.

Opportunity snapshot

Call for tenders published on 06/05/2026 by the European Parliament, Directorate-General for Infrastructure and Logistics (INLO) for a framework agreement (without reopening of competition) covering works and maintenance of structural and finishing works in Parliament buildings at Strasbourg. Procedure: open procedure; submission method: electronic via eSubmission (EU Login required, 2-factor authentication from 30/06/2026). TED ref: 87/2026 309145-2026. Total estimated value: €116 175 000. Framework duration maximum: 66 months. Deadlines: initial publish 06/05/2026; deadline for receipt of tenders 31/08/2026 15:00 Europe/Paris; public opening 01/09/2026 09:00 Europe/Paris. Questions deadline: contracting authority not bound to reply to questions submitted after 10/06/2026 23:59 Europe/Paris.

Procedure identifier and classification:EP-INLO/SXB/2026/OP/0011. Main CPV: 45000000 - Construction work. The award method for all lots: lowest price. Submission via eSubmission (electronic) and Participant Identification Code (PIC) required for bidders ¹.

Lots and estimated values

Who can apply (eligibility)

Participation is open on equal terms to natural persons, legal persons and public entities established in an EU Member State and to legal persons and public entities from third countries which have signed an agreement with the EU giving them access to EU public procurement on the same conditions. The call allows single economic operators and groupings (consortia / associations of economic operators). Subcontracting permitted with restrictions (for Work part max 35% annually; maintenance unlimited if subcontractors meet selection criteria).

Eligible applicant types

1. 1SMEs and large enterprises (construction companies, specialists and contractors)
2. 2Consortia / joint ventures (allowed; must demonstrate legal form and joint liability before signature)
3. 3Subcontractors (subject to approval; must not be excluded under financial rules)
4. 4Public bodies and government-owned entities of eligible countries (see beneficiary scope)
5. 5Nonprofit entities only where legally constituted to deliver construction/maintenance services (rare but admissible if capacity shown)

Categorisation and selection

Funding Type:Procurement / framework agreement (contract). This is a tender (procurement), not a grant or subsidy.

Consortium requirement:Single tenderer permitted or groupings (consortiums) allowed. If bidding as a consortium the tender must include proof of form and joint and several liability; the contracting authority may require a specific legal form before signature.

Beneficiary scope (geographic eligibility):Open to operators established in EU Member States and to entities from third countries which have concluded agreements with the EU granting access to EU procurement. Primary location of performance: Strasbourg, France (European Parliament buildings).

Target sector and project stage

Target sector:Construction / Buildings / Facilities Management covering structural works, roofing, metal and wood joinery, interior finishes, coatings and blinds. Project stages covered: ongoing maintenance and execution of works, including design-to-delivery for corrective and renovation works — effectively development, implementation (execution) and long-term maintenance (operation).

Project stage:Development, execution (construction), maintenance and long-term operations (66-month framework).

Financials and application

Funding amount / Contract value:Estimated total value for all lots: €116 175 000 (sum of lot estimates). Value by lot listed above in the lot table. The estimated values are exclusive of VAT and non-binding: contracting authority is not obliged to place orders up to the estimated maxima.

Funding type and nature of support:This is paid contractual work (monetary payments under a framework agreement). Contractors receive monetary payments for works and services, invoiced and paid under the framework's payment conditions.

Application type and submission:Open call for tenders. Applicants submit an electronic tender exclusively via eSubmission on the Funding & Tenders Portal. EU Login with Personal Identification Code (PIC) and, from 30/06/2026, 2-factor authentication are required. Attachments must follow eSubmission system requirements (file types, max 50 MB per file and max 200 files total).

Application deadlines and key dates:Tender publication: 06/05/2026. Deadline for tenders: 31/08/2026 15:00 Europe/Paris. Date and time public opening: 01/09/2026 09:00 Europe/Paris. Cut-off for questions: 10/06/2026 23:59 Europe/Paris. Mandatory site visits are organised: 3 or 4 June 2026 at 09:00 (registration required 5 working days in advance with personal data for access).

Selection, award, evaluation and contract

Procedure type:Open procedure. Single award criterion: lowest price. The contracting authority will evaluate eligibility, exclusion, selection (economic, financial, technical and professional capacity) and then apply the price criterion. Offers must be compliant with documentation; missing requested documents may lead to requests for clarification but cannot substantially alter the offer. The framework agreement will be signed with winning tenderer(s) and specific orders issued under that agreement.

1. 1Exclusion criteria: Articles 138-143 of the Financial Regulation; declaration on honour required (Annex III).
2. 2Selection criteria: Minimum average annual turnover for last 3 audited years per lot (Lot 1: €3,500,000; Lot 2: €1,200,000; Lot 3: €2,150,000; Lot 4: €1,350,000; Lot 5: €1,400,000; Lot 6: €1,850,000; Lot 7: €107,000). Required certified accounts and financial questionnaire (Annex VII).
3. 3Technical capacity: references for similar works/maintenance over last 3 years covering estate of at least 15,000 m2 with at least one ERP building >5,000 m2; minimum average staff numbers per lot (Lot 1: 33; Lot 2: 11; Lot 3: 20; Lot 4: 13; Lot 5: 13; Lot 6: 17; Lot 7: 1). Required certificates (Qualibat, AFNOR, EN-ISO or equivalent).
4. 4Contract award: Price lowest, with acceptability criterion price < 1.5 * estimated lot value.
5. 5Framework and orders: Framework agreement (06E10/2026/FWK/M008) will govern execution; specific works require individual orders (bon de commande).

Requirements, deliverables and key contract clauses

The procurement documents include Invitation to Tender, Administrative Specifications (Cahier des clauses administratives), Technical Specifications (Spécifications techniques communes), Draft Framework Contract, Financial Offer Form (Bordereau de prix) and annexes (including EMAS environmental policy, CMS/GMAO requirements, FIT technical fiches, DOE and BIM rules). Bidders must submit the signed Bordereau de prix and required administrative declarations, financial statements, insurance evidence (professional liability and decennial guarantee where applicable), CVs, certificates, references and evidence of staff and equipment.

Key technical and operational features:Scope covers two parts: Part I – Works (priced by BPU unit rates and 'hors bordereau' coefficients) and Part II – Annual maintenance forfaitaire (fixed price per year for maintenance tasks). The contractor must deliver DOE (Dossier d’Ouvrages Exécutés) for each works order, regular monthly and annual technical reports, maintain a maintenance tracking file and cooperate with the Parliament’s EMAS environmental management system. CMS (Creation/Modification/Suppression) lists for GMAO (computerised maintenance management) must be updated and provided. Detailed FITs define intervention deadlines, minimum staffing, quality KPIs and penalties for non-performance (specific penalty schedule in contract).

Application templates and forms (structure and expectations)

The tender documentation includes the following submission templates and required structure. Bidders must complete and attach these documents to their eSubmission tender package.

1. 1Cahier d'engagement (engagement form) – identification of tenderer, declaration on honour, subcontractor declaration, signature and contact details.
2. 2Annexe III – Declaration on honour regarding exclusion and selection criteria (must be dated and signed).
3. 3Annexe VII – Financial information template (three last closed financial years; global turnover and turnover in the domain). Provide certified financial statements signed by an auditor/accountant.
4. 4Bordereau de prix (Financial offer form) – fill all unit price lines, hors-bordereau coefficients and maintenance forfaits for Part II (maintenance). Sign and include the completed BPU/Bordereau.
5. 5Fiches techniques FIT 1–FIT 11 and specific templates for CMS, DOE and CMS Excel templates. Provide required references and documents supporting technical capacity: list of works, certificates of good performance for ERP buildings, staff numbers statements, CVs, certifications (Qualibat/Afnor/EN-ISO), equipment inventory.
6. 6Proof of insurances: professional liability and decennial guarantee (assurance garantie décennale) and proof of contract-specific insurances.
7. 7If bidding as consortium: Annex V – groupings information and the legally binding consortium agreement or declaration of joint and several liability; mandataire identification and invoicing member if any.

Specific application form structure notes:the Cahier d’engagement requires tenderers to confirm their understanding and acceptance of the procurement documents, commitment to maintain the offer for 180 days, designate billing party, provide electronic contact address for official communications and include signed Bordereau de prix and bank details form (Annex IV).

Evaluation process, stages, co-funding and success rates

Application stages:Single-stage tender submission followed by evaluation and award (1). Process: submission -> public opening -> eligibility / exclusion check -> selection (financial and technical capacity checks) -> award on lowest price -> contract signature -> potential requests for clarifications during evaluation. There are no multiple competitive stages specified (no pre-qualification stage distinct from tender submission).

Success rates:Not specified publicly. As an open procurement for large works, success depends on meeting strict selection criteria (financial, technical capacity, references) and submitting the lowest compliant price. Historically framework tenders with multiple lots typically award 1 or a few bidders per lot; anticipated competition among established contractors and specialist SMEs.

Co-funding requirement:No co-funding required from the contracting authority. Bidders must finance preparation of tender and provide guarantees/insurance; costs of preparation are at tenderer expense. Payment for works/services is by invoicing under contract. Subcontracting rules apply (maximum 35% for Works part annually).

Technical requirements and standards (highlights extracted from Specifications and FITs)

Extensive technical specifications (Spécifications techniques communes) and FIT sheets define the buildings covered (Louise Weiss, Winston Churchill, Salvador de Madariaga, Pierre Pflimlin, Vaclav Havel, Simone Veil), normative standards, required quality and environmental management (EMAS), required maintenance schedules, reporting, DOE content and BIM / CAD plan standards (charte graphique and EIR). Contractors must comply with: safety and health coordination (plan de prévention), amiante procedures (DTA) for asbestos risk, security badge access rules, EMAS environmental and waste management procedures, and minimum staffing and equipment levels per lot (see FIT 10 estimated ETP per lot).

1. 1Obligation of result contract with minimum means and quality audits (annual internal audits required).
2. 2DOE content requirements: all as-built plans, synoptics, commissioning reports, certificates, maintenance fiches, manufacturers' data, updated BIM models where applicable.
3. 3GMAO / CMS process: Creation/Modification/Suppression lists for assets must be provided in CMS Excel template and injected into the Parliament’s GMAO; coordination with Dalkia/maintenance manager required.
4. 4BIM and CAD rules: Revit native deliverables, naming conventions, LOD/LOI requirements, 2D charte graphique (specific CTB/plot settings) and EIR required for exchanges.
5. 5KPIs and penalties: four main KPIs (timely interventions, information returns to maintenance file, technical quality of maintenance, respect of maintenance planning) with specific penalties deducted from invoices or maintenance forfaits where targets not met.

Procurement documentation and contact

All procurement documents (Invitation letter, Cahier des clauses administratives, Cahier d’engagement, Spécifications techniques + FITs, Bordereau de prix, Draft framework contract, Model bon de commande, EIR and other annexes) were published on the Funding & Tenders Portal and are downloadable in French. Bidders must consult the portal and use the Portal Questions & Answers function before the Q&A cut-off; Q&A are published on the portal. Required language for market documents: French; offers may be submitted in any EU official language.

Lead contracting authority and address for submissions:European Parliament, INLO - Directorate-General for Infrastructure and Logistics, Unité de la gestion des infrastructures - Strasbourg. Electronic submission via eSubmission (EU Login required).

Practical next steps for applicants

1. 1Register or confirm your organisation PIC in the EU Participant Register and ensure EU Login account with 2‑factor authentication ready before the deadline.
2. 2Download and study all procurement documents in French (Invitation, CCA, Technical Specifications, Bordereau de prix, Draft contract, FITs and EIR).
3. 3Decide lot(s) to tender for (one lot per tenderer is permitted). Prepare required administrative forms (Annex III declaration on honour, Annex VII financial fiche, Cahier d’engagement), technical proofs and references for selection criteria and the completed Bordereau de prix.
4. 4Plan mandatory site visit attendance (3 or 4 June 2026 options were given) and prepare requested identification information for access.
5. 5Prepare CMS / GMAO interaction plan and BIM/CAD deliverable plan if your lot involves assets that must be updated in Parliament systems (follow EIR and BIM BEP).
6. 6Submit tender electronically before 31/08/2026 15:00 Europe/Paris via eSubmission; late tenders will be rejected.

This document summarises the procurement opportunity and extracts key tender facts, eligibility rules, technical expectations and administrative requirements from the published tender documents for EP-INLO/SXB/2026/OP/0011. For full legal and contractual obligations, bidders must consult the official procurement documents published on the Funding & Tenders Portal and the Draft Framework Contract and appendices prior to submission European Parliament Tender Page.

Footnotes

1. 1eSubmission and EU Login requirements: bidders must be registered with a Participant Identification Code (PIC) in the Commission Participant Register and use EU Login to access the eSubmission system. From 30 June 2026, 2-factor authentication is mandatory. See the Funding & Tenders Portal system requirements and helpdesk for technical guidance.

Opportunity Overview

The European Parliament, through its Directorate-General for Infrastructure and Logistics (INLO), is launching an open tender for construction works and maintenance services covering the structural shell and finishing works (gros oeuvre and second oeuvre) of its buildings in Strasbourg, France. This is a framework agreement contract divided into seven distinct lots, with a total estimated value of €116,175,000 and a maximum duration of 66 months. The tender was published on 6 May 2026 and is managed through the EU Funding & Tenders Portal.

Tender Identification and Key Dates

Procedure Reference:EP-INLO/SXB/2026/OP/0011 (TED reference 87/2026 309145-2026)

Deadline for Tender Submission:31 August 2026 at 15:00 Central European Time (Paris timezone)

Public Opening Date and Time:1 September 2026 at 09:00 Central European Time (Paris timezone)

Deadline for Questions:10 June 2026 at 23:59 Central European Time. The contracting authority is not obligated to respond to questions submitted after this date.

Mandatory Site Visit:Two dates are offered: 3 or 4 June 2026 at 09:00. Prospective bidders must register at least five working days in advance by providing names, dates of birth, nationalities, and identification document numbers of their representatives to inlo.str.cmp@europarl.europa.eu. Maximum two representatives per economic operator are permitted. All travel costs are the responsibility of the bidder.

Tender Structure and Lots

The tender is divided into seven independent lots, each covering specific construction and maintenance specialties. Bidders may submit offers for one or more lots, and each lot will be evaluated independently. The contracting authority reserves the right to award only one lot or a partial number of the total lots offered.

Scope of Work

The contract covers construction works and maintenance services for the European Parliament buildings in Strasbourg, including the Winston Churchill, Salvador de Madariaga, Pierre Pflimlin, Louise Weiss, Václav Havel, and Simone Veil buildings. Exceptionally, services may be required at other Parliament sites in France, including liaison offices in Paris and the Europa Experience in Marseille.

The contract is structured in two parts:Part I covers ad-hoc construction works to be performed on demand by the Parliament, and Part II covers routine maintenance services provided on a fixed-price basis. All work must be executed in compliance with European, national, and local regulations, particularly regarding occupational safety, health, and environmental protection.

Eligibility and Participation Requirements

Who Can Apply

Participation in this tender is open on equal terms to all natural and legal persons and public entities from European Union Member States, as well as to natural and legal persons and public entities from third countries that have concluded specific agreements with the European Union in the field of public procurement granting them access to this tender and under the conditions provided by such agreements.

Submission Requirements

All tenders must be submitted exclusively through the eSubmission electronic application available on the EU Funding & Tenders Portal. Tenders submitted by other means (email, post, etc.) will not be accepted. Each bidder or consortium member must be registered in the European Commission's Participant Register and possess a Participant Identification Code (PIC), a unique 9-digit identifier. ¹

Bids may be submitted in any official language of the European Union. Only one offer per lot per bidder will be considered; if multiple offers are submitted for the same lot without withdrawal of earlier versions, only the most recent will be evaluated.

Groupings and Subcontracting

Groupings of economic operators are permitted. The contracting authority reserves the right to require the winning grouping to adopt a specific legal form if necessary for proper contract execution. This requirement may be communicated at any time during the procurement procedure but must be satisfied before contract signature. All members of a grouping must assume joint and several liability for contract execution.

Subcontracting is authorized for Part I (Works) up to a maximum annual amount corresponding to 35 percent of all orders launched in the same year. For Part II (Maintenance), subcontracting is unlimited provided subcontractors meet the technical and professional capacity selection criteria applicable to bidders at the time of tender submission. Subcontractors representing more than 10 percent of the contract value must meet exclusion and selection criteria. The contracting authority reserves the right to reject any subcontractor that does not satisfy applicable criteria.

Selection and Exclusion Criteria

Exclusion Grounds

Bidders must submit a signed declaration on honour (Annex III of the tender specifications) confirming they are not in any exclusion situation. Exclusion grounds include bankruptcy or insolvency proceedings, failure to pay taxes or social security contributions, serious professional misconduct, fraud, corruption, criminal offences, money laundering, terrorist financing, child labour or human trafficking, serious breach of contractual obligations, irregularities, unlawful creation of entities to evade legal obligations, and obstruction of investigations or audits. ²

Additionally, bidders must declare compliance with restrictive measures adopted pursuant to Article 29 of the Treaty on European Union or Article 215 of the Treaty on the Functioning of the European Union. Specifically, bids from Russian nationals, Russian-established entities, entities more than 50 percent owned by Russian entities, or entities acting on behalf of such entities are prohibited unless an exception is authorized by competent authorities. The same applies to state-controlled Russian entities listed in Annex XIX of Regulation (EU) No 833/2014 and entities outside the Union more than 50 percent owned by such listed entities.

Selection Criteria - Legal and Regulatory Capacity

All bidders must be registered in their professional register or commercial register in their country of establishment. Proof of such registration must be provided with the tender.

Selection Criteria - Financial and Economic Capacity

Bidders must demonstrate sufficient financial and economic capacity to execute the contract. The contracting authority requires minimum average annual turnover for the three financial years preceding the tender publication date, calculated specifically for each lot as follows: Lot 1 (€3,500,000), Lot 2 (€1,200,000), Lot 3 (€2,150,000), Lot 4 (€1,350,000), Lot 5 (€1,400,000), Lot 6 (€1,850,000), and Lot 7 (€107,000). Turnover must have been achieved in the specialty domain of the lot for which the offer is submitted.

Bidders must provide certified financial statements for the three preceding financial years, a completed financial information sheet (Annex VII), and proof of professional liability insurance and ten-year guarantee insurance demonstrating adequate coverage of risks related to the works covered by the relevant lot.

Selection Criteria - Technical and Professional Capacity

Bidders must demonstrate sufficient technical and professional capacity. Required experience includes work performed during the three years preceding tender publication in construction works and/or maintenance services similar to those covered by the contract for the relevant lot, with at least one contract of the same type in a public-use building (ERP - Etablissement Recevant du Public) during this period. References must cover a real estate portfolio with a total area of at least 15,000 square meters, with at least one ERP reference exceeding 5,000 square meters.

Bidders must demonstrate average staffing levels during the three years preceding tender publication as follows: Lot 1 (33 persons), Lot 2 (11 persons), Lot 3 (20 persons), Lot 4 (13 persons), Lot 5 (13 persons), Lot 6 (17 persons), and Lot 7 (1 person). The company must have an internal quality management system and a designated quality manager. Certification or qualification in the relevant field (Qualibat, Afnor, Präqualifikation, EN-ISO sectoral standards, or equivalent) is required.

Bidders must submit a list of works and/or maintenance services executed during the three preceding years indicating amounts, real estate portfolio area, execution dates and locations, certificates of proper execution from clients for ERP buildings, a statement of average annual staffing and management personnel levels, a description of internal quality management organization with staff qualifications, and relevant professional certifications.

Reliance on Third-Party Capacity

Under Article 18.6 of Annex I to the Financial Regulation, bidders may rely on the financial, economic, technical, or professional capacity of other entities regardless of the legal nature of their relationship. Bidders must prove to the contracting authority that they will have the necessary means for contract execution by providing written commitments from these entities to place their resources at the bidder's disposal. All entities on which a bidder relies must submit declarations on honour and proofs of non-exclusion and capacity equivalent to those required of the bidder. When relying on third-party capacity for technical and professional criteria, those entities must execute the works for which their capacity is required. When relying on third-party capacity for economic and financial criteria, the bidder and third parties must be jointly and severally liable for contract execution.

Award Criteria and Evaluation

The contract will be awarded to the economic operator submitting the lowest-priced offer. The ranking criterion is the total price appearing in the price schedule at the bottom of the 'Price Schedule' tab, which consolidates prices from the 'Outside Schedule' and 'Fixed Maintenance' tabs.

An offer is considered acceptable if its price satisfies the following acceptability criterion: Offer Price is less than 1.5 times the estimated value for the lot. Estimated quantities in the price schedule are used only to establish offer ranking and contract award but do not constitute a commitment by the contracting authority during contract execution. The maximum contract amount for each lot is specified in the tender documents, with the understanding that the contracting authority has no obligation to place orders.

Tender Documents and Submission

All tender documents are published in French on the EU Funding & Tenders Portal at [[ec.europa.eu. Documents include an invitation letter, administrative clauses (cahier des clauses administratives), commitment form (cahier d'engagement), technical specifications (spécifications techniques), technical data sheets (fiches techniques), technical annexes, price schedules (bordereaux de prix), draft framework agreement, and model purchase order template.

Bidders must ensure their offers contain all information and documents requested by the contracting authority at submission, as specified in the tender documents. After submission but before the deadline, bidders may withdraw an offer definitively or withdraw and replace it with a new one. eSubmission will provide a withdrawal receipt as proof. Costs incurred in preparing and submitting offers and attending the opening session are entirely the bidder's responsibility and will not be reimbursed.

Tender Opening and Evaluation Process

Offers will be opened in public session on 1 September 2026 at 09:00 Central European Time. Bidders may attend the opening session by videoconference or in person at the location specified in the tender notice. Maximum two representatives per offer are permitted. Bidders wishing to attend must request access by email to inlo.str.cmp@europarl.europa.eu within the shortest timeframe and no later than two working days before the scheduled opening session. For videoconference attendance, bidders must provide the full name and email address of each representative. For in-person attendance, bidders must provide full name, date of birth, nationality, and identification document number.

The public portion of the opening session is strictly limited to verification of each offer's compliance with submission procedures, announcement of bidder names (all members in case of joint offers), and announcement of the total price of each offer. Bidders not present may request information about announced details by email to inlo.str.cmp@europarl.europa.eu. Once opened, offers become the property of the contracting authority and are treated confidentially.

During the evaluation phase following offer opening, the contracting authority reserves the right, in justified cases and within limits set by Regulation (EU, Euratom) 2024/2509, to contact bidders who have not submitted required supporting documents or made required declarations, allowing them to provide missing documents, information, or clarifications. Such information, documents, clarifications, or confirmations must not substantially modify the offer.

Communication and Contact During Procurement

During the entire procedure, contact between the contracting authority and bidders is authorized only exceptionally under specific conditions. During the submission phase, bidders may request additional information strictly for clarifying tender documents through the 'Create a question' function in the Questions & Answers section of the F&T Portal. The contracting authority is not obligated to respond to requests for additional information received fewer than six working days before the tender submission deadline. The contracting authority may, on its own initiative, inform interested parties of any errors, imprecisions, omissions, or other material insufficiencies in tender document drafting. All additional information will be published on the F&T Portal, and bidders are responsible for verifying updates and modifications during the submission period.

Bidders will be informed of the tender procedure results by email to the address provided in the commitment form (section 8 'Bidder Email Address') at submission. This same email address will be used by the contracting authority for all other communications with the bidder. Bidders must provide a valid email address and regularly check their mailbox.

Data Protection

If responding to the tender invitation involves recording and processing personal data (such as name, address, and CV), such data will be processed in accordance with Regulation (EU) 2018/1725 of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by Union institutions, bodies, offices and agencies and on the free movement of such data. Unless otherwise indicated, personal data will be processed solely for evaluation purposes under this tender by the Directorate-General for Infrastructure and Logistics acting as data controller. ³

To exercise rights under Regulation (EU) 2018/1725, to provide comments or questions, or to lodge complaints concerning collection and use of personal data, bidders may contact the data controller at inlo.str.cmp@europarl.europa.eu, explicitly specifying the subject of the request. If a bidder is in a situation covered by Article 138 of the Financial Regulation, their personal data may be recorded in the Early Detection and Exclusion System (EDES). Further information is available in the privacy policy statement at [[commission.europa.eu.

Contract Execution and Key Terms

The contract is a framework agreement without reopening of competition, with a maximum duration of 66 months. Contract execution begins only after the framework agreement is signed. Any contract renewal will be conducted under conditions specified in the contract. The contracting authority does not require financial guarantees.

The contractor must strictly comply with applicable environmental legislation in the contract domain. The contracting authority applies the EMAS environmental management system in accordance with Regulation (EC) No 1221/2009. The contractor must ensure that all personnel assigned to contract work receives necessary and appropriate professional training (technical, safety, and environmental) regarding compliance with safety rules, correct handling of equipment and products, and measures to take in case of mishandling or other incidents. The contractor must provide information to Parliament staff on environmental measures concerning products used in contract execution when requested.

The contractor commits to implementing a policy promoting equality and diversity during contract execution, ensuring full application of non-discrimination and equality principles enshrined in EU treaties. The contractor must create, maintain, and promote an open and inclusive work environment respecting human dignity and equal opportunity principles, focusing on three priority areas: gender equality, employment and integration of persons with disabilities, and elimination of recruitment obstacles and potential discrimination based on sex, race or ethnic origin, religion or belief, disability, age, or sexual orientation.

Important Notes for Applicants

The invitation to tender does not constitute any commitment by the contracting authority. The contracting authority's contractual obligation arises only upon signature of the contract by both parties. The contracting authority may cancel the procurement procedure until contract signature without bidders being entitled to any compensation. Such cancellation must be justified and bidders must be informed. Offer validity is specified in the tender notice; bidders cannot modify offer conditions during this period. Submission of an offer constitutes acceptance of all conditions in tender documents and waiver of the bidder's own general or specific terms. The offer binds the bidder during contract execution if the bidder becomes the award recipient.

As of 30 June 2026, two-factor authentication will be required to access EU Login accounts. Two-factor authentication can be activated from the Security settings of the account in the F&T Portal. For technical support regarding eSubmission, bidders should use the latest versions of Google Chrome or Mozilla Firefox browsers. File attachments must be less than 50 MB in size, and the system accepts a maximum of 200 documents per tender submission. ⁴

Bidders should familiarize themselves with the eSubmission system and its requirements well in advance, particularly regarding accepted file formats. No tender can be submitted via eSubmission after the submission deadline specified in the tender notice and/or on the F&T Portal. Bidders are advised to submit well before the deadline to avoid technical issues.

Access to Tender Portal and Further Information

All tender documents and the eSubmission portal are accessible at [[ec.europa.eu. Bidders must have an EU Login account to subscribe to calls for tenders, submit questions, and submit tenders electronically. Creating an EU Login account requires only an email address and password. For more information, bidders should consult the EU Login help page available in all EU languages. Questions about the tender should be submitted through the Questions & Answers section of the portal by 10 June 2026 at 23:59 Central European Time.

Footnotes

1. 1Bidders can search for existing PICs or register new organizations in the Participant Register at [[ec.europa.eu. Registration is free and typically completed within one business day.
2. 2The complete text of Articles 138 to 143 of Regulation (EU, Euratom) 2024/2509 regarding exclusion criteria and their application is published in the Official Journal of the European Union L 2024/2509 of 26 September 2024, pages 1-239. Bidders should review these provisions carefully when completing the declaration on honour.
3. 3Regulation (EU) 2018/1725 replaced the previous Regulation (EC) No 45/2001 and Decision No 1247/2002/CE. It establishes comprehensive rules for data protection by EU institutions and bodies, including rights of access, rectification, erasure, and restriction of processing.
4. 4The eSubmission system uses asymmetric key encryption to ensure integrity and confidentiality of uploaded documents. All attachments are encrypted upon upload, and the system will not permit decryption after submission, meaning bidders cannot view submission contents after the deadline has passed.