Bureau de contrôle (lot 1) et Coordonnateur SSI (lot 2)

The European Parliament (DG INLO) has published an open framework tender EP-INLO/SXB/2026/OP/0015 for two service lots: Lot 1 Bureau de contrôle (technical control) estimated at €1,800,000 and Lot 2 Coordonnateur SSI (fire safety coordinator) estimated at €862,000, total estimated value €2,662,000. The contract duration for each lot is 48 months and the contract type is a framework agreement with a tender validity period of six months. Submission is electronic via the EU Funding & Tenders Portal, all tender documents are in French, and the formal submission deadline is 07 September 2026 at 15:00:59 Europe/Paris. Award will be based solely on price (100% weight) subject to meeting the selection and technical compliance requirements in the procurement documents.

What is funded

Scope

Framework service contracts to supply:Lot 1 Bureau de contrôle (building control/inspection services); Lot 2 Coordonnateur du Système de Sécurité Incendie (fire safety system coordinator). Contracts cover services for an estimated period of 48 months.

Estimated value:Total estimated value €2,662,000. Lot 1 estimated at €1,800,000; Lot 2 estimated at €862,000.

1. 1Who can apply: service providers (companies or consortia) with relevant technical qualifications and experience in building control and/or fire safety system coordination.
2. 2Submission method: mandatory electronic submission via the EU Funding & Tenders Portal (eSubmission).
3. 3Contracting authority: European Parliament, INLO Directorate-General for Infrastructure and Logistics.

Candidates must consult the tender documents (administrative and technical specifications, draft contract) available on the portal and comply with specified selection and award criteria (award by price). Documents published 2026-06-09; additional information request deadline 2026-07-06. Apply via the portal Tender page.

Basic facts and administrative details

Tender title:Bureau de contrôle (lot 1) et Coordonnateur SSI (lot 2). Contracting authority: European Parliament, INLO - Directorate-General for Infrastructure and Logistics. Call identifier: EP-INLO/SXB/2026/OP/0015. Main CPV codes: 71356100, 71317100. Procedure type: services contract awarded following the published tender on the EU Funding & Tenders Portal. Submission method: eSubmission through the Funding & Tenders Portal. Two closing/deadline timestamps are shown in the metadata: 2026-01-01T13:00:59.000Z and the official closing date recorded as 2026-09-07T15:00:59+00:00; the portal lists the formal deadline as 7 September 2026 at 15:00:59 Europe/Paris time. Estimated total procedure value: €2,662,000. Planned contract duration for each lot: 48 months. Open tender event / contractor briefing (indicated): 8 September 2026 at 09:00 (local time).

Source and reference:Official tender details and documents are published on the EU Funding & Tenders Portal and the European Parliament pages; see the portal notice and published documents Contract Notice ¹.

What is being procured (scope and lots)

This procurement is split into two lots with distinct scopes. Lot 1:Bureau de contrôle — independent control bureau services (technical control and verification) for the contracting authority's infrastructure projects. Lot 2: Coordonnateur du Système de Sécurité Incendie (CSSI) — coordinator for the Fire Safety System providing CSSI coordination services. Each lot is a services contract under the CPV headings corresponding to technical control/engineering and fire safety coordination.

Eligible applicants and applicant types

Eligible applicant types:legal entities able to enter into public service contracts with the European Parliament. Practically this includes construction and engineering firms, technical control bureaux, fire safety consultants and coordinators, SMEs and large enterprises, professional consultancies, and specialist service providers. The procurement documents reference selection and qualification criteria (procurement-document requirements) so applicants must meet the specified professional, economic/financial and technical capacity criteria contained in the tender dossier. Public bodies or joint ventures may be eligible only if the tender rules in the tender documents permit them; the published documents should be consulted for exact permissibility and any restrictions.

Funding and contract type

Funding type:public procurement (service contracts) financed by the contracting authority budget under EU-related programmes. This is not a grant, loan or equity instrument but a procurement framework agreement / contract. The procurement system types indicated include framework agreement (fa-wo-rc) usage and no DPS usage for some aspects.

Consortium and bidding format

Consortium requirement:The tender documents indicate standard procurement selection rules and allow for tenderers relying on subcontractors or economic operators (typically consortia or consortium-like structures) where explicitly permitted in the tender rules. The tender dossier (Cahier des clauses administratives and tender specifications) must be consulted for permitted forms (single legal entity, consortium, joint venture, subcontracting rules) and for the required supporting documentation for each form.

Geographic eligibility and beneficiary scope

Beneficiary scope:The contracting authority is the European Parliament (an EU institution). The tender is published on the EU portal with fundingProgramCode eu-funds and is open on the portal to interested economic operators; therefore geographic eligibility follows standard EU public procurement practice. Bidders from EU Member States and eligible countries under EU procurement rules may participate; consult the tender dossier for any explicit exclusions or nationality requirements. No third-country restrictions are explicitly provided in the scraped summary; refer to the tender documents for precise eligible nationalities.

Target sector

Target sectors:construction and infrastructure services, building technical control, fire safety systems and fire safety coordination, building engineering consultancy services, technical compliance and verification services. CPV codes indicate construction-related technical services and fire safety coordination.

Project maturity and expected activities

Project stage:operational delivery and implementation (service delivery for construction/infrastructure projects, technical control and coordination). The contracts are for implementation-phase services (verification, inspection, coordination) and run over multi-year delivery (48 months).

Funding amount and financial details

Estimated overall procedure value:€2,662,000. Lot 1 estimated value: €1,800,000. Lot 2 estimated value: €862,000. The award criterion shown in the tender terms is price (100 weight) with the description 'Veuillez consulter les documents de marché.' Tender validity period required: 6 months. Electronic ordering and payment are indicated in post-award processing.

Application method, timelines and stages

Application type:open call to interested economic operators via the Funding & Tenders Portal using the eSubmission channel. Key dates: publication date 9 June 2026; official submission deadline 7 September 2026 at 15:00:59 Europe/Paris; open tender event 8 September 2026 at 09:00; period to request additional information closes 6 July 2026 (end of day). The tender requires electronic submission of bids and associated documents through the portal.

Application stages:Standard procurement flow: 1) registration and download of tender dossier, 2) clarification/questions during the additional information period, 3) submission of full tender (administrative, technical and financial envelopes) by the deadline, 4) evaluation of selection and award criteria, 5) contract award and standstill period, 6) signature and contract commencement. The open tender event date suggests a post-submission presentation/clarification session or opening session ¹.

Nature of support and co-funding

Nature of support:this is a paid services contract. Successful bidders enter into a contract and will receive monetary payments for delivered services under the contract terms. Co-funding requirement: not applicable in the grants sense. There is no requirement for co-funding from applicants; bidders propose prices and the contract is awarded on price (100%). Any performance guarantees, bank guarantees or retention conditions will be specified in the contract draft in the tender documents.

Selection, evaluation and success rates

Awarding criteria:single awarding criterion identified is price with full weight (100). Selection and qualification: bidders must satisfy administrative, technical and professional capacity requirements as specified in the Cahier des clauses administratives and technical specifications. The tender dossier contains mandatory documents such as the invitation letter, administrative clauses, engagement form, technical specifications with BPU (bill of quantities/pricing schedule), draft contract and purchase order model. Success rates: not published; as an open procurement the success rate depends on the number and quality of bids submitted. Historically open public tenders can have single-digit to low double-digit success rates depending on competition; no tender-specific success rate is provided.

Documents and templates provided

Several procurement documents are published in French in the tender dossier and must be consulted by applicants. Key documents listed in the portal extraction: Lettre d'invitation à soumissionner (Invitation letter), Cahier des clauses administratives (administrative contract clauses), Cahier d'engagement (engagement form), Spécifications techniques + BPU - Lot 1, Spécifications techniques + BPU - Lot 2, Projet de contrat-cadre (draft framework contract), Modèle bon de commande (purchase order model). These documents include the required templates and forms to be completed by bidders and contain the full technical, administrative and contractual terms. Bidders must use the provided forms where indicated in the administrative clauses and submit them electronically.

1. 1Download and study all tender documents in French: invitation, administrative clauses, engagement forms, technical specifications and BPU for the applicable lot, draft contract and purchase order model.
2. 2Confirm eligibility and prepare selection documentation (financial, technical capacity, professional certificates) as required by Cahier des clauses administratives.
3. 3Prepare technical offer addressing the technical specifications for the chosen lot and any requested deliverables, CVs of key personnel, methodology and schedule.
4. 4Complete and submit the financial offer using the provided BPU/pricing schedule for the lot.
5. 5Submit the full tender electronically via the Funding & Tenders Portal eSubmission before the deadline (7 September 2026, 15:00:59 Europe/Paris).
6. 6Participate in clarification events or respond to any post-submission requests from the contracting authority during evaluation.

Application form structure (templates and expected content)

The portal lists the following templates and structure; exact headings and required attachments are in the documents (French language): Invitation letter (information for tenderers); Cahier des clauses administratives (administrative and contractual conditions, submission checklist, selection criteria and required documents); Cahier d'engagement (tender submission / declaration of engagement form); Spécifications techniques + BPU (technical specifications and detailed pricing schedule) per lot; Projet de contrat-cadre (draft contract showing contractual clauses); Modèle bon de commande (purchase order model). Bidders must complete: identity and legal status forms, proof of professional liability/insurance if required, evidence of relevant experience and references, CVs and qualifications of proposed staff, technical approach and compliance matrix to the technical specifications, and the completed priced BPU. Where the tender allows subcontracting or joining with other economic operators, explicit statements and the roles of each partner must be provided as required in the administrative clauses.

Other procurement conditions and practical notes

Tender validity:offers must remain valid for 6 months after the submission deadline. The tender is intended to result in a framework or direct service contract with electronic ordering and payment processes. The awarding is price-based; therefore accurate and compliant pricing in the BPU is essential. All official tender documents are in French; bidders must ensure language compliance. Questions and requests for additional information must be submitted within the indicated period (additional information request period ends 6 July 2026). The open tender event is scheduled for 8 September 2026 and may correspond to opening or clarification proceedings; bidders should check the dossier for the nature of the event.

Mentioned countries and geographic references

The procurement is issued by the European Parliament (an EU institution) and published on the EU portal. No individual countries are named as eligible or targeted in the scraped summary beyond the contracting authority's country of establishment. Geographic scope is EU-level procurement; consult the tender dossier for any detailed eligibility of non-EU operators.

Summary: what this opportunity is about and how to approach it

This is a public procurement by the European Parliament (INLO) for two service lots:Lot 1 for a Bureau de contrôle (technical control bureau) and Lot 2 for a Coordonnateur SSI (CSSI, fire safety system coordinator). The combined estimated value of the procedure is €2,662,000 with multi-year contracts of 48 months. The tender uses eSubmission on the Funding & Tenders Portal, with a formal deadline of 7 September 2026. The award criterion is price (100), and bidders must comply with administrative, technical and selection requirements set out in the tender dossier. Important documents (all in French) include the administrative clauses, engagement forms, technical specifications with the pricing schedule (BPU) for each lot, draft contract and purchase order template. Prospective bidders should download and study the dossier immediately, ensure they meet selection and professional requirements, prepare a fully compliant technical offer and the required priced BPU, and submit electronically before the deadline. Clarification requests must be lodged by 6 July 2026. The contracting authority will evaluate offers on price after verifying compliance with selection requirements and technical conformity.

Footnotes

1. 1Official tender notice and documentation available on the EU Funding & Tenders Portal: ec.europa.eu

Opportunity Identification

This is an open tender for a multiple framework service contract issued by the European Parliament, specifically the INLO Directorate-General for Infrastructure and Logistics ¹. The tender is titled 'Bureau de contrôle (lot 1) et Coordonnateur SSI (lot 2)' with the call identifier EP-INLO/SXB/2026/OP/0015 ².

Contract Lots and Scope

Lot 1 requires a technical control office to verify compliance with regulations and standards for infrastructure projects ³. Lot 2 requires a Fire Safety System Coordinator (CSSI) responsible for analyzing security needs, designing the fire safety system, and ensuring regulatory compliance according to French standard NFS 61-931 ⁴.

Key Deadlines and Timeline

1. 1Submission Deadline: 07 September 2026 at 15:00:59 (Europe/Paris time)
2. 2Additional Information Deadline: 06 July 2026 at 20:00
3. 3Tender Validity Period: 6 months
4. 4Contract Duration: 48 months (4 years)

The total estimated value of the contract is €2,662,000. The procedure type is a framework agreement, meaning contracts will be awarded based on specific orders within the framework period ⁵.

Eligibility and Selection Criteria

Tenderers must meet specific qualification requirements detailed in the procurement documents. The selection criteria source is the 'epo-procurement-document' ⁶. The award criterion is exclusively based on price (100% weight), meaning the lowest compliant bid will be selected ⁷.

Submission Requirements

Submissions must be made electronically via the EU Funding and Tenders Portal (e-submission). The tender documents, including technical specifications and administrative clauses, are available in French ⁸. Key documents include the 'Lettre d'invitation à soumissionner' (Invitation Letter) and 'Spécifications techniques' (Technical Specifications) for both lots ⁹.

Important Notes for Applicants

Language Requirement:All tender documents and communications are in French. Applicants must be proficient in French to understand technical specifications and administrative clauses ¹⁰.

Legal Framework:The contract is governed by European Union law, and tenders remain the property of the European Parliament ¹¹.

Applicants should review the 'Cahier des clauses administratives' (Administrative Clauses Book) and 'Modèle de bon de commande' (Order Form Template) to understand the operational framework ¹².

Footnotes

1. 1European Parliament, INLO - Directorate-General for Infrastructure and Logistics is the lead contracting authority [[https://www.europarl.europa.eu]]..
2. 2Call Identifier EP-INLO/SXB/2026/OP/0015 is confirmed in the EU Funding & Tenders Portal [[ec.europa.eu.
3. 3CPV 71356100 corresponds to 'Technical inspection services' [[tenderradar.io.
4. 4The CSSI role is mandatory under French standard NFS 61-931 for public establishments and high-rise buildings [[anco.pro.
5. 5The contract type is a framework agreement (CPV 31095498) with an estimated total value of €2,662,000 [[ec.europa.eu.
6. 6Tenderer qualification request specifies 'epo-procurement-document' as the selection criteria source [[ec.europa.eu.
7. 7Award criterion is price with 100% weight, as stated in the tendering terms [[ec.europa.eu.
8. 8Submission method is e-submission via the EU Funding and Tenders Portal [[ec.europa.eu.
9. 9Technical specifications for Lot 1 and Lot 2 are available in French (document IDs 080166e52ea3c388 and 080166e52ea3c7e2) [[ec.europa.eu.
10. 10All procurement documents are published in French (language code FRA) [[ec.europa.eu.
11. 11Rules of tendering state that tenders remain the property of the European Parliament and EU law applies [[europarl.europa.eu.
12. 12Administrative clauses and order form templates are available in the tender documents (document IDs 080166e52ea3c885 and 080166e52ea3c7e8) [[ec.europa.eu.