Periodical monitoring of technical installations

The European Commission Joint Research Centre (JRC) Geel has published an open public tender for an independent contractor to perform periodical monitoring and independent audits of technical installations and building elements across the JRC‑Geel site in Belgium. The scope covers HVAC, plumbing and sanitary systems, water and gas supplies, HV/LV electrical systems, lighting, emergency systems, generators, UPS, lightning protection, earthing, distribution boards and building fabric (doors, windows, roofs, flooring, gutters, parking areas). The estimated contract value is €360,000 with an initial 12‑month term renewable up to three times and a main submission deadline of 25 August 2026 via the EU Funding & Tenders Portal. Personnel requiring access to radiation‑controlled areas must obtain prior medical approval and security clearance, and the contractor is responsible for securing clearances for any subcontractors.

What it funds

Independent monitoring of the condition and performance of technical installations and building elements across the JRC-Geel site (approx. 20 buildings on 38 ha). Scope covers HVAC, plumbing, drainage, water and gas supplies, high- and low-voltage electrical systems, lighting, emergency systems, UPS, earthing, lightning protection, distribution boards, and building elements (doors, windows, roofs, flooring, gutters, parking areas, etc.).

Who can apply

Companies or independent contractors able to perform technical audits and site inspections. Staff and any subcontractors requiring access to controlled radiation areas must obtain prior approval from a recognised company doctor and security clearance; the contractor is responsible for obtaining these clearances.

Estimated contract value:Approximately €360,000 total for the planned period ¹.

Duration and renewals:Initial contract 12 months, renewable up to 3 times (planned total duration 48 months).

1. 1Submission method: eSubmission via the EU Funding & Tenders Portal
2. 2Main deadline / closing date: 25 August 2026 (16:00:59 Brussels time)
3. 3Tender reference: EC-JRC/GEE/2026/OP/3217

Procurement type:services (open tender). See procurement documents and technical specifications on the portal for detailed requirements, security and medical clearance conditions, and the financial offer form EU Tender Details. ¹

Footnotes

1. 1Estimated overall contract amount and procurement reference as published on the EU Funding & Tenders Portal (tender EC-JRC/GEE/2026/OP/3217).

Opportunity summary

The Joint Research Centre (JRC) site in Geel (JRC-Geel) invites tenders for an independent contractor to perform periodical monitoring (audits and objective evaluations) of technical installations and building elements across the site. The monitoring is intended to audit the performance of the contracted maintenance provider and to produce objective status evaluations of installations and building elements. The procurement is published on the EU Funding & Tenders Portal under call identifier EC-JRC/GEE/2026/OP/3217 and is a service contract (procurement). The estimated total procedure value is €360,000 for the planned duration.

Tender type:Public procurement of services; framework-style/service contract concluded via an open tender published on the EU Funding & Tenders Portal.

Estimated contract value and duration:Estimated overall contract amount €360,000. Planned period: 48 months. Contract concluded initially for 12 months, renewable up to three times (initial 12 months + 3 renewals = maximum 48 months).

Deadlines:Submission deadline / Closing date 25 August 2026 at 16:00:59 (Brussels time). An earlier deadline for additional information requests closes on 17 August 2026. There is an open tender event scheduled for 26 August 2026 (10:00 CET) as recorded in the procurement documents.

Scope of work and technical coverage

The contractor shall perform periodical monitoring and independent assessment of two main categories of installations located on the JRC-Geel site (approx. 38 hectares; ~20 buildings):

1. 1Technical installations: HVAC systems (heating, ventilation, air-conditioning), plumbing, sanitary installations, drainage, water and gas supply; electrical systems including high voltage (HV) and low voltage (LV), distribution boards, UPS systems, emergency generators, lighting and emergency lighting, lightning protection, equipotential connections and earthing.
2. 2Building elements: access systems, doors, windows, locks, outer walls and external carpentry, wall coverings, flooring, ceilings, roofs, parking areas, gutters and related building fabric items.

Some installations are within radiation-controlled areas. Monitoring activities in those areas require prior medical approval by a recognised company doctor and specific security clearances. The tenderer must plan for and obtain all necessary clearances for its staff and any subcontractors who require access to controlled areas.

Eligibility and who should apply

This is a public procurement for a services contract; eligible applicants are organisations legally able to deliver technical monitoring and auditing services for building and technical installations. Typical eligible applicant types include service providers, maintenance audit companies, engineering consultancies, technical inspection firms, SMEs and large enterprises. Universities or research institutes may participate if they can demonstrate relevant technical and operational capacity, but the procurement is aimed at professional service contractors. Subcontracting is permitted but must be declared and supported by commitment letters where applicable. The tender documents include forms for commitment letters for entities relied upon and identified subcontractors.

Geographic eligibility / Beneficiary scope:Procurement issued by the European Commission, DG JRC. The contracting authority is the JRC (Joint Research Centre) — Geel (Belgium). The call is published on the EU Funding & Tenders Portal and is open to economic operators who meet the selection criteria and legal/regulatory requirements; primary beneficiary scope is EU/EEA participants consistent with rules of public procurement for EU institutions.

Contract and procedural details

Procedure type:a tender published on the Funding & Tenders Portal. Submission method: mandatory eSubmission through the portal. The procurement uses one lot (LOT-0001) and the awarding criterion is price (weighting indicated as 100 in documentation); tenderers must consult procurement documents for the detailed award methodology and any subcriteria. The tender validity period is 6 months. The tendering process includes an open tender event and electronic submission. Post-award processes foresee electronic ordering and payments.

Main CPV codes (contract classification):71315200 (inspections and technical control services), additional CPV 71310000 and 71000000 are referenced in the procurement metadata.

Mandatory requirements and special conditions

Key mandatory requirements drawn from the procurement notice and documents:

1. 1Medical and security clearances for personnel who access radiation-controlled areas: prior approval by a recognised company doctor and security clearance are required for work in controlled areas. The contractor must obtain and maintain these clearances for its own staff and any subcontractors needing access.
2. 2Compliance with security requirements and instructions for staff of external companies as set out in the draft contract annexes and Security requirements appendices.
3. 3Submission of specified administrative documents (Declaration on honour, Power of Attorney where relevant, List of tender documents, Commitment letters for subcontractors or entities relied upon).
4. 4Presentation of a financial offer using the provided Financial Offer Form (XLS).
5. 5Compliance with technical specifications including the Annex 1 Building Surfaces and Annex 2 Installations list (detailed inventories are provided in the technical annexes).

Security and radiation-specific rules:Access to certain installations is subject to radiation protection rules. Staff must have medical clearance and security clearance; the contract contains a specific Addendum on ionising radiation and instructions for external company staff. The contractor is responsible for ensuring all necessary clearances and for following all access and safety protocols.

Application, evaluation and award

How to apply:Submit a tender via the Funding & Tenders Portal eSubmission channel using the official tender documents attached to the notice. Required documents include administrative specifications, technical specifications, draft contract, appendices (security, ionising radiation addendum), financial offer form, declaration on honour, commitment letters, and other listed forms. Tenderers must follow the instructions in the Administrative specifications and Draft Contract.

1. 1Complete and upload administrative documentation as specified (Declaration on honour, Power of attorney if applicable, List of tender documents).
2. 2Complete and upload technical proposal complying with the Technical specifications and annexes (installations list, building surfaces).
3. 3Complete and submit the Financial Offer Form (Excel template provided).
4. 4Include commitment letters for any relied-upon entities or identified subcontractors using the provided templates in the tender package.

Evaluation and awarding:Awarding criterion indicated: price (100). Tenderers must consult procurement documents for details on whether technical compliance, quality thresholds or minimum technical scores apply; the Administrative and Technical specifications explain pass/fail and weighting rules.

Eligibility specifics, consortium and subcontracting

Consortium requirement:The procedure is structured as a single-lot tender for which a single tenderer may apply. Subcontracting is allowed and must be declared. The procurement documents include templates for commitment letters from identified subcontractors and for entities whose capacities the tenderer relies upon. There is no explicit requirement for a formal consortium; joint bids may be possible if compliant with selection criteria but the tender documents must be followed for legal form and declarations.

Eligible applicant types (detailed):Service providers (technical inspection and monitoring firms), maintenance audit companies, engineering consultancies, electrical/HVAC/building technical specialists, SMEs, large enterprises, and other legal entities capable of delivering site audits and monitoring services. Universities or research institutes could bid if they provide the required operational delivery and meet selection criteria. Individuals are not the intended bidders because this is a contract for an organisation to supply ongoing monitoring services.

Funding type, support nature and co-funding

Funding type:Public procurement / service contract. Nature of support: Monetary contract payments to the awarded contractor (service payments). Co-funding: Not applicable in the sense of external co-financing requirement — the contracting authority will pay the contractor under the contract; there is no explicit applicant co-funding requirement documented. Tenderers bear their own tendering costs and must present a price offer via the Financial Offer Form.

Process stages, success rates and likely timeline

Number of application stages:The procurement follows a standard tender process: 1) Submission of tender via eSubmission; 2) Opening of tenders and administrative/eligibility checks; 3) Technical compliance and evaluation; 4) Award decision and contract signature. Practically this can be considered a 3 to 4 stage process (submission, evaluation (administrative + technical), award).

Success rates:The procurement notice does not provide historical success rates or the number of expected awards beyond the single contract for this lot. Success rates depend on the number of bidders and compliance with tender requirements; the notice does not include a published expected number of participants.

Templates and required forms (what is included in the tender package)

The procurement documents attached to the call include a complete set of templates and annexes necessary to prepare a compliant tender. Key documents and templates included (all published 17 July 2026 in the call documents) are:

1. 1Draft Contract (1. Draft Contract_V1.pdf).
2. 2Draft contract annex: Appendix 2 Security requirements (1. Appendix 2 Security requirements_V1.pdf).
3. 3Draft contract annex: Addendum ionising radiation (1.4.1. Contract - Annex IV - Addendum ionising radiation_V1.pdf).
4. 4Draft contract annex: Instructions for staff of external companies (1.4. Contract - Annex IV - Instructions for staff of external companies_V1.pdf).
5. 5Tender specifications — Administrative part (1.1. Administrative specifications_V1.pdf).
6. 6Tender specifications — Technical specifications (1.2. Technical specifications_V1.pdf).
7. 7Technical specifications annex: Building surfaces 2026 (1.2.1 Technical specifications - Annex 1 - Building surfaces 2026_V1.pdf).
8. 8Technical specifications annex: Installations list 2026 (1.2.2 Technical specifications - Annex 2 - Installations list 2026_V1.pdf).
9. 9Financial Offer Form (1.1.6. Financial Offer Form_V1.xls).
10. 10Declaration on honour (1.1.2. Declaration on honour_V1.docx).
11. 11Power of Attorney (1.1.3. Power of attorney_V1.pdf).
12. 12Commitment letter templates: for identified subcontractor (1.1.5.1. Commitment letter identified subcontractor_V1.pdf) and for entity capacities relied upon (1.1.5.2. Commitment letter entity capacities relied_V1.pdf).
13. 13List of identified subcontractors (1.1.4. List Identified Subcontractors_V1.pdf).
14. 14Model Order Form (1.5. Model Order Form_V1.pdf).
15. 15Public Holidays 2026 calendar (1.3. Public Holidays 2026_V1.pdf).
16. 16List of tender documents (1.1.1. List of tender documents_V1.pdf).

Tenderers must use the provided Financial Offer Form and follow the Administrative and Technical specifications when preparing their submission. Commitment letters must be provided for subcontractors or for entities whose capacities the tenderer relies upon.

Technical and operational expectations of the contractor

The contractor is expected to deliver periodic monitoring visits, audits, inspection reports, objective evaluations of condition and performance, and recommendations. The technical specifications and annexes set out required inspection coverage, periodicity, reporting formats, sampling or sample-check methodologies, and any minimum qualifications/experience for personnel. The awarded contractor will coordinate access with the site maintenance provider and comply with all site safety, security and radiation protection rules.

Practical notes for bidders

1. 1Register and sign in to the EU Funding & Tenders Portal and ensure you have credentials for eSubmission well before the closing date.
2. 2Download and study all tender package documents (Administrative and Technical specifications, Draft Contract, annexes and templates).
3. 3Prepare and attach all administrative forms (Declaration on honour, Power of Attorney if required, commitment letters for subcontractors/entities relied upon).
4. 4Prepare the technical offer to demonstrate capability to inspect HVAC, electrical, plumbing, building fabric and other listed installations, including for controlled/radiation areas if applicable.
5. 5Complete the Financial Offer Form exactly per instructions and include any required breakdowns.
6. 6Plan for the time required to obtain medical and security clearances for staff who will need access to radiation-controlled areas; factor lead times into personnel mobilisation.
7. 7Ensure compliance with security requirements and staff instructions annexed to the draft contract.

Mentioned countries and geographic references

Contracting authority:European Commission, DG JRC - Joint Research Centre. Site location: JRC-Geel, Belgium. The call is published on the EU Funding & Tenders Portal and is governed by EU institutional procurement rules; bidders from EU/EEA and other countries eligible under the procurement rules may participate as allowed in the tender documentation.

Structured extraction — answers to categorisation questions

Where to find full documents and apply:All official tender documents, annexes and submission are on the EU Funding & Tenders Portal under the tender reference EC-JRC/GEE/2026/OP/3217. Tenderers must complete eSubmission via the Portal and attach the required templates listed in the tender package Funding & Tenders Portal — Periodical monitoring of technical installations ¹.

General summary

This procurement seeks an independent contractor to carry out periodical monitoring and independent evaluation of technical installations and building elements at the JRC-Geel site in Belgium. The service contract is estimated at €360,000 and is planned for up to 48 months (12 month initial period with up to three renewals). The work covers HVAC, plumbing, gas and water supply, HV/LV electrical systems, UPS, generators, lighting, lightning protection, earthing, distribution boards, and building fabric items such as doors, windows, roofs and parking areas. Some areas are radiation-controlled and require medical and security clearances; the contractor is responsible for obtaining and maintaining these clearances for personnel and subcontractors. Interested professional service providers must submit an electronic tender via the EU Funding & Tenders Portal using the provided templates (technical proposal, Financial Offer Form, administrative forms and commitment letters). Awarding appears driven by price per the tender metadata, but tenderers must strictly follow the Administrative and Technical specifications and all contractual annexes. The full tender package and submission portal are available on the EU Funding & Tenders Portal ¹.

Footnotes

1. 1Official tender notice and all procurement documents are published on the EU Funding & Tenders Portal at the tender details page: ec.europa.eu

Opportunity Overview

This is an open EU tender for an independent contractor to perform **periodical monitoring** of technical installations and building elements at the **JRC-Geel site** in Belgium, serving as an audit mechanism to evaluate the performance of the existing maintenance provider [[1]].

The Joint Research Centre (JRC) Geel site covers **38 hectares** with approximately **20 buildings**, some located in **radiation-controlled areas** requiring specific medical approval and security clearance for staff [[1]].

Scope of Work

Monitored Installations:The contract covers two main sections: (1) Technical installations including HVAC, plumbing, sanitary/drainage systems, water/gas supply, electricity (HV/LV), lighting, emergency systems, generators, lightning protection, distribution boards, UPS, and earthing; and (2) Building elements including access systems, doors, windows, locks, outer walls, flooring, roofing, parking areas, and gutters [[1]].

The contractor must provide **objective, independent evaluations** of the installation status to audit the maintenance provider's performance, distinct from the preventive/corrective maintenance work itself [[1]].

Eligibility and Requirements

1. 1Staff accessing controlled radiation areas must obtain **prior approval from a recognised company doctor** [[1]]
2. 2All personnel require **security clearance** for access to controlled areas [[1]]
3. 3Contractor must secure clearances for **all subcontractors** requiring site access [[1]]
4. 4Must be an **independent contractor** capable of auditing the primary maintenance provider [[1]]

Key Tender Details

Application Process

Tenders must be submitted electronically via the **EU Funding & Tenders Portal** using the official opportunity link [[1]].

Contact Information:Procurement inquiries should be directed to **jrc-geel-procurement@ec.europa.eu** [[6]].

The official tender documentation and specifications are accessible through the EU portal at the provided opportunity URL [[1]].

Footnotes

1. 1Tender value and deadline data sourced from Biddetail's expression of interest summary for the Belgium tender [[1]].