TECHNICAL SECRETARIAT OF THE GROUP OF NOTIFIED BODIES UNDER THE CONSTRUCTION PRODUCTS REGULATION 3110/2024/EU

Open tender by the European Commission DG GROW to provide an independent technical secretariat for the Group of Notified Bodies under the EU Construction Products Regulation (EU) 2024/3110. The estimated total contract value is €780,000 for a planned period of up to 48 months (initial 12 months, renewable up to three times). The contractor will prepare two annual Advisory Group meetings in Brussels, co-draft technical working papers, reports, minutes and recommendations, collect and format technical information, support sector group coordination and organise a biennial conference. Participation is open to natural or legal persons with access to EU procurement and the contract will be awarded on best value for money with quality weighted 70% and price 30%; submissions must be made via the EU Funding & Tenders Portal by 08 September 2026 at 10:00:59 Brussels time.

What is funded

Scope (summary)

Service contract to provide the technical secretariat for the Advisory Group of notified bodies under the Construction Products Regulation: organise and prepare two Advisory Group meetings per year in Brussels; co-draft technical working papers, meeting reports, conclusions and minutes; maintain continuity of secretariat work; collect and format technical information on request; propose solutions to technical issues; participate in sector group meetings as needed; prepare a biennial conference of the Group; attend Commission meetings on invitation.

Estimated contract value and duration:Estimated overall value €780,000. Contract initial period 12 months, renewable up to 3 times (total planned period up to 48 months).

1. 1Who can apply: economic operators able to deliver EU-level secretariat services (companies or consortia with relevant technical and administrative capacity); consult tender documents for formal selection criteria.
2. 2Main deliverables: meeting organisation and agenda setting, drafting technical papers and minutes, coordination with Chairman and Commission services, participation in sector group meetings, organisation of biennial conference.
3. 3Place of performance: Brussels (attendance at meetings organised by Commission services) and remote secretariat work.

Apply and consult full procurement documents, corrigenda and draft contract on the Funding & Tenders Portal Tender details ¹.

Footnotes

1. 1Procurement documents include tender specifications, draft contract, financial tender form and declarations. See the portal link above for attachments and submission instructions.

Opportunity Type and Administrative Details

Type:Tender. Contracting authority: European Commission, DG GROW - Internal Market, Industry, Entrepreneurship and SMEs. Call identifier: EC-GROW/2026/OP/0053. Procedure: Electronic submission via the EU Funding & Tenders Portal (ESUBMISSION). Status: Official contract notice published 03/06/2026 with documents updated 18/06/2026 and corrigenda published 01/07/2026. Open tender event scheduled 09/09/2026 at 10:00 Brussels time; tender submission deadline 08/09/2026 10:00:59 (Europe/Brussels). Planned contract duration: initial 12 months, renewable up to 3 times, planned total duration 48 months indicated in the procurement lot. Estimated overall contract value: €780,000. Main CPV codes: 71530000, 71356200.

Scope of Work and Key Tasks

The contractor will act as the Technical Secretariat for the Group of Notified Bodies under the Construction Products Regulation (CPR) and provide continuing technical and secretarial support to the Advisory Group and associated sector groups. The core tasks are:

1. 1Preparation of two Advisory Group meetings per year in Brussels: draft agendas (in collaboration with the Group Chairman), co-draft technical working papers, meeting reports, recommendations, conclusions and minutes.
2. 2Ensure continuity of the technical secretariat function throughout the contract period, including coordination and follow-up on Advisory Group actions.
3. 3Collect, structure and format technical information at the request of Commission services to enable notified bodies to carry out and coordinate their activities effectively.
4. 4Propose technical answers or solutions to problems raised by notified bodies in meetings; support technical problem-solving and follow-up.
5. 5Participate as required in meetings of sector groups of notified bodies to detect sector-specific problems that require Advisory Group attention.
6. 6Prepare, every two years and in cooperation with the Group Chairman and Commission services, a Conference of the Group of Notified Bodies under the CPR.
7. 7Attend, on invitation, meetings organised by Commission services in Brussels and meetings of inter-sector groups of notified bodies.

Deliverables and Outputs

Expected deliverables include, but are not limited to:

1. 1Agendas for two Advisory Group meetings per year, prepared in coordination with the Group Chairman.
2. 2Technical working papers, co-drafted reports, recommendations and proposals for solutions to technical issues.
3. 3Meeting conclusions and formal minutes for each Advisory Group meeting.
4. 4Formatted technical information packages as requested by Commission services to support notified bodies.
5. 5Support, participation and reporting from sector group meetings where necessary.
6. 6Organisation and delivery of a biennial Conference for the Group of Notified Bodies, in coordination with the Chairman and Commission services.
7. 7Ad-hoc attendance and reporting from Commission-invited meetings in Brussels and inter-sector group meetings.

Eligibility and Applicant Requirements

Eligible applicants:legal entities capable of delivering service contracts to the European Commission. The procurement documents specify selection and award criteria, required supporting documents and declarations (including a Declaration on Honour). The tendering terms reference specific tenderer qualification requests and selection criteria in the procurement documents. SMEs are not specifically marked as suitable for this lot (smeSuitableIndicator: false), but any legally constituted organisation meeting the selection criteria and able to perform the services may tender. The contracting authority expects proven technical and administrative capacity to manage meetings, draft technical documents, and liaise with Commission services and notified bodies.

Eligible Applicant Types:Likely eligible: service providers such as consultancies, professional associations, non-profit organisations, standardisation bodies, administrative secretariats, legal entities acting as consortia or single legal entities. SMEs, large enterprises, universities or research institutes may apply if they meet the tender selection criteria and contractual requirements. Government bodies and public entities may also be eligible where procurement rules allow.

Funding Type:Primary financial mechanism: public procurement service contract (no grant, loan or equity). The contract is a Direct Service Contract draft provided in the procurement documents and remunerates the contractor for services rendered.

Consortium Requirement:Procurement allows single tenderers or economic operators acting as a consortium if they meet selection criteria; the tender documents include specific tenderer qualification requests. The procurement details do not mandate a consortium; either a single legal entity or a consortium can submit, subject to the selection rules in the tender specifications.

Beneficiary Scope (Geographic Eligibility):Geographic eligibility: EU-wide; contracting authority is the European Commission and the services are to be provided in Brussels with engagement of notified bodies across the EU. Applicants should be legally established and authorised to contract with the EU; third-country entities may participate if the procurement rules and tender documents allow, but primary focus is EU Member States and organizations working with notified bodies under the EU Construction Products Regulation.

Target Sector:Sector focus: construction and construction products regulatory framework, conformity assessment and notified bodies. Relevant themes include regulatory compliance, standardisation, product safety in construction, technical assessment and industry coordination under the Construction Products Regulation (CPR).

Mentioned Countries:Explicit country references: Belgium (Brussels - meeting location). Region: European Union (EU) and notified bodies across Member States; contracting authority is EU-level (European Commission, DG GROW).

Project Stage:Expected maturity: operational/implementation and coordination services. The work is not research but active secretariat support, document drafting, meeting organisation and sector coordination (ongoing service delivery and continuous support).

Funding Amount:Estimated total contract value: €780,000 for the whole planned period. The contract is concluded initially for 12 months and renewable up to three times, with a planned overall duration indicated as 48 months in the procurement lot; the estimated overall contract amount is €780,000.

Application Type and Submission Method:Open tender via the EU Funding & Tenders Portal (access tools: Funding and Tenders Portal). Submission method required: electronic (ESUBMISSION). Tenderers must consult and upload required documents including tender specifications, financial offer form, declaration on honour and any other annexes provided in the procurement documents. Additional information request period closes 31/08/2026.

Nature of Support:Beneficiaries receive monetary compensation under a public service contract for delivering secretariat and technical support services (money). The contract compensates service provision rather than providing grants or subsidies.

Application Stages:At minimum, the procurement process follows: 1) document collection and e-submission by the tender deadline; 2) administrative/selection evaluation against tender specifications and exclusion grounds; 3) technical and financial evaluation based on award criteria (quality 70%, price 30% as indicated in lot awarding criteria); 4) contract award and signature. This implies typically 3 to 4 evaluation stages (administrative/eligibility, technical, financial, award/contract).

Success Rates:Success rates are not stated explicitly. As a public tender, success depends on meeting selection criteria and scoring highest on the award criteria (quality 70% / price 30%). Historically, success rate for individual EU tenders varies widely and can be low when many bidders participate; no numeric success rate is provided in the procurement documents.

Co-funding Requirement:No co-funding from the tenderer is required beyond delivering services priced in the financial offer. The contract remunerates the contractor; tenderers must submit a financial offer and comply with VAT/IPR/security requirements in the draft contract annexes.

Award Criteria, Evaluation and Tender Documents

Awarding criteria:quality 70% and price 30% (sub-criteria and detailed weighting are provided in the tender specifications). Tenderers must follow the instructions in the Invitation to Tender and Annex I Tender Specifications. Required procurement documents include: tender specifications (ANNEX I), draft contract and annexes (ANNEX II), financial tender form (ANNEX I annex 6), declaration on honour (ANNEX I annex 2), IPR annex, VAT annex and security requirements. The draft contract is provided as ANNEX II Direct Service Contract. Tenderers should consult the full procurement package for detailed deliverables, reporting, payment modalities, confidentiality, data protection and security clauses.

Tender Preparation: Templates and Application Structure

The procurement package provides standard templates and form structure to be used by tenderers. Key templates include the Financial Tender Form (ANNEX I annex 6) and the Declaration on Honour (ANNEX I annex 2). Tenderers must prepare a technical offer addressing the award criteria (quality-related requirements) and a priced financial offer using the provided financial form. The tender specifications detail required evidence for selection (e.g., references, CVs of key staff, proof of legal and financial standing) and require full compliance with contract conditions in the draft contract annexes. Tenderers should follow the format and headings in the tender specifications and use the portal eSubmission forms where applicable.

1. 1Structure recommended for technical offer: 1) Executive summary; 2) Understanding of the tasks and methodology for secretariat services; 3) Work plan and timetable for meetings, conference and deliverables; 4) Organisation and staffing, CVs of the proposed team; 5) Quality assurance, risk management and continuity measures; 6) Previous relevant experience and references (preferably in CPR, notified bodies, standardisation or EU-level secretariat work); 7) Compliance with security and confidentiality requirements.
2. 2Structure for financial offer: 1) Completed ANNEX I annex 6 Financial Tender Form; 2) Breakdown of rates and costs per deliverable or per month; 3) Any annexed explanations for calculation of costs if required by the tender specifications.
3. 3Supporting administrative documents: 1) Declaration on Honour (ANNEX I annex 2); 2) Legal entity form or equivalent; 3) Evidence of financial capacity if requested; 4) Evidence of relevant past performance (contracts, references).

Compliance, Contractual Conditions and Practicalities

The draft contract and annexes define contractual terms including intellectual property rights, VAT treatment, security requirements, data protection and confidentiality. The contract is a service contract with provisions for renewal (initial 12 months renewable three times), reporting obligations, invoicing and payment terms. Tenderers must ensure compliance with security appendix and any access or clearance requirements specified. The contracting authority may require attendance in Brussels for meetings; travel and meeting organisation costs should be considered in the financial offer per the tender rules and financial template.

Important Dates and Deadlines

1. 1Publication of contract notice and procurement documents: 03/06/2026 (with updated tender specifications version 2 published 18/06/2026).
2. 2Corrigenda published: 01/07/2026.
3. 3Deadline to request additional information: 31/08/2026 (end of day, portal time).
4. 4Submission deadline: 08/09/2026 10:00:59 (Europe/Brussels) via eSubmission.
5. 5Open tender event (possible opening): 09/09/2026 10:00 (Brussels time).

Evaluation and Awarding

Evaluation will follow the criteria set out in the tender specifications. The lot indicates awarding criteria with quality receiving 70% weight and price 30% weight. Tenderers should carefully address technical quality and provide a competitive and justified price using the provided financial form. Administrative compliance and completeness of supporting documents are prerequisites for evaluation.

Summary and How to Interpret This Opportunity

This is a procurement tender launched by the European Commission (DG GROW) to contract a Technical Secretariat for the Group of Notified Bodies under the Construction Products Regulation (CPR). The successful contractor will provide continuous secretariat services, prepare two Advisory Group meetings per year (agenda, technical working papers, minutes, recommendations), support sector group meetings, prepare a biennial conference, collect and format technical information on request, and attend Commission-invited meetings in Brussels. The contract is a service contract with an estimated total value of €780,000 over the planned duration, initially awarded for 12 months with up to three renewals. Submission is via the EU Funding & Tenders Portal (electronic), and the evaluation is weighted 70% quality and 30% price. Tenderers must use the provided templates (financial form, declaration on honour) and comply with contractual annexes on IPR, VAT and security. Interested parties should download and study the full procurement package, prepare a structured technical offer addressing the award criteria, complete the financial form, gather requested supporting documents and submit via eSubmission by 08/09/2026 10:00 Brussels time.

For the full procurement dossier and all official annexes consult the EU Funding & Tenders Portal tender page for EC-GROW/2026/OP/0053 and the linked documents in the procurement package. The portal contains the exact tender specifications, draft contract text, annexes and templates that must be followed exactly during tender preparation Tender details DG GROW. ¹

Footnotes

1. 1Procurement documents referenced include: ANNEX I_TENDER_SPECIFICATIONS_EC-GROW2026OP0053_CPR_V2.pdf, ANNEX II_Direct_Service_Contract_EC-GROW2026OP0053_V1.pdf, ANNEX I_annex 6 - Financial Tender Form_V1.docx, and other annexes listed in the procurement dossier available on the EU Funding & Tenders Portal (publication and attachment identifiers in the tender metadata).

Opportunity Overview

This is an open tender for the provision of an independent, neutral technical secretariat for the Group of Notified Bodies under the EU Construction Products Regulation (EU) 2024/3110, managed by DG GROW of the European Commission ¹.

Estimated Contract Value:The estimated total value of the contract is €780,000, covering a planned duration of 48 months (4 years) with renewal options ¹.

Submission Deadline:Tenders must be submitted electronically via the EU Funding & Tenders Portal by 08 September 2026 at 10:00:59 (Brussels time) ¹.

Scope of Services

The successful tenderer will act as the technical secretariat, ensuring continuity of work and providing administrative and technical support to the Advisory Group of Notified Bodies ¹.

1. 1Prepare two annual Advisory Group meetings in Brussels (agenda, working papers, reports, minutes, and conclusions)
2. 2Co-draft technical working papers, meeting reports, and recommendations in collaboration with the Chairman
3. 3Collect and format technical information to enable notified bodies to coordinate activities effectively
4. 4Propose solutions to technical problems raised during notified body meetings
5. 5Participate in sector group meetings to identify issues requiring Advisory Group attention
6. 6Organize a biennial Conference of the Group of Notified Bodies under the CPR
7. 7Attend Commission-organized meetings and inter-sector group meetings on invitation

Who Should Apply

Participation is open to any natural or legal person (sole tenderer or joint tender) with access to EU procurement, including entities established in the EU/EEA, international organisations, and third-country entities with public procurement agreements with the EU ¹.

1. 1Consulting firms with expertise in EU regulatory frameworks and construction products
2. 2Organisations with experience in managing technical secretariats for EU advisory groups
3. 3Entities capable of providing neutral, independent technical support to notified bodies
4. 4Joint tenders combining regulatory expertise and administrative management capabilities

Key Requirements & Eligibility

Tenderers must demonstrate technical and professional capacity, legal capacity, and financial stability, with no record of fraud, corruption, or criminal activity ¹.

Award Criteria

The contract will be awarded based on the best value for money, with quality weighted at 70% and price at 30% ¹.

1. 1Quality (70%): Technical expertise, methodology, staff qualifications, and understanding of CPR requirements
2. 2Price (30%): Total cost of the tender, including all fees and expenses

Contract Duration & Renewal

The contract is concluded for an initial period of 12 months, renewable up to three times (total 48 months), subject to performance and Commission approval ¹.

How to Submit

Submissions must be made electronically via the EU Funding & Tenders Portal using the eSubmission method; all procurement documents are available on the portal ¹.

Key documents include the Tender Specifications (ANNEX I), Direct Service Contract (ANNEX II), Financial Tender Form, and Declaration on Honour ¹.

For clarifications, contact the European Commission, DG GROW via the portal before 31 August 2026 ¹.

Footnotes

1. 1Official tender details: EU Tender Portal and DevelopmentAid summary ¹.
2. 2Construction Products Regulation (EU) 2024/3110: EU CPR Regulation.