Entretien omnium des ascenseurs du bâtiment « Crèche » du Conseil de l'Union européenne

The Council of the European Union invites tenders (Call ID CONSILIUM/2026/RP/0013) for a framework agreement to provide comprehensive preventive and corrective maintenance under total guarantee for five elevators in the "Crèche" building. The contract covers routine maintenance, emergency interventions and specific adaptation or repair works not covered by the guarantee for an initial 24 months with two optional 12-month renewals (total up to 48 months). Eligible bidders are qualified elevator maintenance companies able to meet EU and French safety and inspection requirements and the technical frequencies specified in the tender. Requests to participate must be submitted electronically via the EU Funding & Tenders Portal by 10 August 2026 16:00:59 (Brussels time) using the provided French-language templates and documents.

Type d'opportunité

Marché public (appel d'offres)

Objet:conclusion d'un contrat-cadre de 4 ans (2 + 1 + 1) pour l'entretien préventif et correctif en garantie totale de cinq ascenseurs du bâtiment « Crèche » et l'exécution de travaux spécifiques non couverts par la garantie.

Durée et étendue:Durée prévue du contrat 48 mois (contrat initial 24 mois renouvelable deux fois). Travaux: maintenance omnium (préventive, corrective, garantie totale) et adaptations/améliorations/réparations spécifiques.

1. 1Qui peut postuler: entreprises de maintenance d'ascenseurs répondant aux critères de qualification indiqués dans les documents de marché (dossier en français).
2. 2Soumission électronique via le portail Funding & Tenders (eSubmission).
3. 3Lots: 1 lot couvrant les cinq ascenseurs.

Montant:non précisé dans l'avis public. Consultez le cahier des charges et le bordereau financier fournis dans les documents de marché pour estimer la valeur et préparer l'offre Détails de l'appel ¹.

Footnotes

1. 1Documents disponibles en français: instructions de participation, cahier des charges, exigences minimales, projet de contrat-cadre et bordereau financier (publication 08/07/2026) sur le portail Funding & Tenders.

High-level summary

What the procedure aims to procure

The contracting authority intends to award a four-year framework agreement (initial 24 months plus two optional renewals of 12 months each: 2 + 1 + 1) for comprehensive preventive and corrective maintenance under full guarantee for five elevators located in the "Crèche" building of the Council of the European Union. The contract also covers performance of specific works such as adaptations, improvements or repairs not covered by the total guarantee.

Call identifier and procurement link:CONSILIUM/2026/RP/0013. Official tender details and procurement documents are published on the EU Funding & Tenders Portal Tender details ¹.

Deadlines:Submission deadline for requests to participate / tenders: 10 August 2026 at 16:00:59 (Brussels time). There is also an earlier administrative deadline listed: 1 January 2026 14:00:59 (this may represent an internal or supplementary date; consult the procurement documents).

Contract duration and structure:Framework agreement total maximum duration 48 months (initial 24 months, renewable twice: 1st renewal 12 months, 2nd renewal 12 months). Contract type: services (maintenance and repair).

Detailed answers to categorization and extraction questions

Eligible Applicant Types:The tender is open to legal entities capable of performing public contracts in the EU context. Typical eligible applicant types are: maintenance companies specializing in lifts/elevators; small and medium-sized enterprises (SMEs) and large enterprises; installation and repair contractors for vertical transport systems; authorised service partners or manufacturers' service subsidiaries; consortia or economic operators formed to meet selection criteria. The tender documentation includes standard selection and declaration templates (Annexe I, Annexe I bis) which detail exclusion, selection and suitability requirements; bidders should consult these documents for exact admissibility rules and any required supporting certificates.

Funding Type:This is a public procurement contract (tender) and not a grant or loan. The financial mechanism is a services contract awarded following a competitive procurement procedure; payments will be made under the framework contract for performed maintenance services and specific works.

Consortium Requirement:The procedure allows single economic operators or groups/consortia where needed to meet selection criteria. The tender documents include an identification template for bidders and instructions on how to present partnerships or subcontracting arrangements. A consortium is not universally mandatory but is permitted and may be necessary if a single bidder cannot satisfy technical, financial or legal capacity requirements.

Beneficiary Scope (Geographic Eligibility):The contracting authority is the General Secretariat of the Council of the European Union. The opportunity is published on the EU portal and is targeted at operators able to contract with an EU institution. Applicants should be established and legally authorised to provide services in the EU; the procurement is EU-focused. Specific nationality or establishment constraints (if any) are provided in the Instructions de participation and selection criteria in the tender documents.

Target Sector:Sector: building technical services and maintenance, specifically vertical transport / elevator maintenance and repair (CPV main code 50750000: Maintenance and repair services of elevators and escalators).

Mentioned Countries:No specific third countries are named in the summary; the contracting authority is the Council of the European Union (location: Brussels). The applicable geographic scope is the EU / institutions domain. The lead contracting authority is Secrétariat général du Conseil de l'Union européenne.

Project Stage:Operational service delivery / implementation stage. The contract is for ongoing maintenance and repairs of existing elevators; bidders must have operational readiness to perform preventive maintenance, corrective repairs and specific upgrade works immediately upon contract start.

Funding Amount:No monetary value or estimated contract budget is provided in the published summary. Bidders must consult the Tender Specifications (Cahier des charges) and financial offer form (Annexe III - Bordereau financier) for pricing rules and to submit a financial proposal.

Application Type:Open call published as a competitive tender on the EU Funding & Tenders Portal. Submission method: eSubmission via the Funding & Tenders Portal (required). The procedure appears to be a restricted or selection-stage procedure where interested economic operators must submit a request to participate (RTP) using the provided templates.

Nature of Support:Contractual service payments (monetary). Successful bidder(s) will receive payment for maintenance services and works carried out under the contractual terms. Non-financial support is not part of this opportunity.

Application Stages:Two-stage style elements are indicated: initial submission of a Request to Participate or selection documentation (Declarations on honour, Identification of bidder), followed by invitation to submit a financial and technical tender according to the instructions. The portal lists a "Two Stage Deadline Date" of 10 August 2026, and the published documents include RTP templates and a draft framework contract. Exact number of evaluation stages (selection / award / possible clarification) will be specified in the Instructions de participation.

Success Rates:No historical success rate is provided. As a public procurement with open competition and likely only a small number of awards (framework agreement for maintenance of five elevators), competition may be limited; success depends on meeting strict technical, administrative and financial criteria and submitting a competitive price. Consult the awarding criteria (price weighted 100 according to summary) and the tender specifications to understand evaluation weighting and thresholds.

Co-funding Requirement:No co-funding is required; the supplier will deliver services for which the contracting authority will remunerate according to the contract. Any advance payments, guarantees or financial security requirements are described in the draft framework contract and must be provided if stipulated (consult Projet du contrat-cadre).

Templates and required application forms:The tender publishes multiple templates and mandatory documents in French: 1) Instructions de participation (RTP) — explains how to submit the Request to Participate; 2) Cahier des charges (RTP) — technical specifications; 3) Annexe I Declaration sur l’honneur (RTP) — declaration on honour; 3.1) Annexe I bis Identification du soumissionnaire (RTP) — bidder identification (Word template); 4) Annexe II Exigences minimales (RTP) — minimum requirements; 5) Annexe III Bordereau financier (RTP) — financial offer form (Excel); 6) Projet du contrat-cadre (RTP) — draft framework contract. Bidders must complete the native templates (Word and Excel) supplied and upload them via eSubmission. The Bordereau financier will define the required price breakdown and calculation method; the identification templates capture company legal data, contact persons, and declarations of exclusion grounds and suitability.

1. 1Documents published and required: Instructions de participation; Cahier des charges; Annexe I and I bis; Annexe II (minimum requirements); Annexe III (financial offer); Projet du contrat-cadre.
2. 2Submission method: electronic eSubmission through the Funding & Tenders Portal, using the supplied templates (native Word/Excel/PDF).
3. 3Award criterion signposted: price (subordinate awarding criterion indicates price with weight 100; consult tender documents for any qualitative thresholds).
4. 4Contract model: framework agreement for services with stated duration and renewals; read draft contract for liability, warranty and performance clauses.
5. 5Lot structure: single lot covering maintenance of five elevators in the Crèche building (LOT-0001).

Key procurement reference:main CPV 50750000 (Maintenance and repair services of elevators and escalators). The lead contracting authority is the General Secretariat of the Council of the European Union (Secrétariat général du Conseil de l'Union européenne). Bidders should carefully review the tender specifications and the drafted framework contract (Projet du contrat-cadre) to assess technical obligations, response times, spare part policies, warranty conditions and the financial offer structure. Templates provided in the tender package must be used and submitted electronically by the stated deadline ¹.

Footnotes

1. 1Full procurement documents and templates are available on the EU Funding & Tenders Portal Tender details page: ec.europa.eu

Opportunity Overview

This tender seeks a framework contract for the comprehensive preventive and corrective maintenance of five elevators located in the 'Crèche' building of the Council of the European Union, with a total duration of 4 years (initial 2 years + 2 possible 1-year renewals) ¹.

Contract Type:Framework Agreement (Contrat cadre) covering total guarantee maintenance and specific adaptation, improvement, or repair works not covered by the guarantee.

Call Identifier:CONSILIUM/2026/RP/0013

Key Deadlines and Timeline

1. 1Participation Request Deadline: 10 August 2026 at 16:00:59 (Brussels Time)
2. 2Document Change Consideration Deadline: 22 July 2026
3. 3Contract Duration: 48 months (4 years) with renewal options

Who Should Apply

Qualified elevator maintenance companies with proven expertise in preventive and corrective maintenance, capable of meeting EU security standards and French regulatory requirements for elevator safety ².

Required Capabilities:Companies must demonstrate ability to perform maintenance visits every 6 weeks, cable checks every 6 months, parachute tests annually, and handle emergency interventions for blocked persons.

Eligibility Highlights

1. 1Must comply with EU Directive 2014/33/UE on elevator safety
2. 2Must adhere to French decree 2004-964 requiring written maintenance contracts
3. 3Must perform technical inspections every 5 years by certified independent controllers
4. 4Must maintain updated maintenance logbooks (carnet d'entretien)

Scope of Work

The contract includes both routine maintenance under total guarantee and specific works for adaptation, improvement, or repairs not covered by the guarantee, ensuring comprehensive elevator safety and functionality ³.

Application Process

Submit participation requests electronically via the EU Funding & Tenders Portal using the official submission method (ESUBMISSION) before the deadline ⁴.

Required Documents:Participation instructions, technical specifications, tender specifications, declaration on honour, bidder identification form, draft framework contract, and financial offer form (all available in French).

Important Considerations

Applicants must ensure compliance with CE marking requirements for elevators installed after August 2000 and maintain qualified personnel trained according to labor code standards for elevator maintenance operations ⁵.

The Council of the European Union will provide free access to installations and necessary information for contractor intervention, ensuring smooth execution of maintenance services ⁶.

Footnotes

1. 1Official tender details available at EU Tender Portal
2. 2French elevator safety regulations: Ministère de la Transition écologique
3. 3Maintenance contract requirements: TK Elevator
4. 4Technical inspection frequency: Service Public
5. 5EU Directive 2014/33/UE: EUR-Lex
6. 6Public procurement access requirements: Achat Public