Administrative support services to EUSPA (EUSPA/OP/19/26)

The European Union Agency for the Space Programme (EUSPA) is procuring framework contracts in cascade for administrative support services divided into two lots: Lot 1 for unclassified services delivered from contractor premises (estimated value €9,400,000) and Lot 2 for classified services involving EU Classified Information (EUCI) delivered on-site at EUSPA locations (estimated value €6,700,000), total estimated value €16,100,000. The procedure will award up to two contractors per lot, with an initial framework period of 12 months renewable up to three times (total 48 months), and specific contracts to be issued under the framework. Submissions are mandatory via the EU Funding & Tenders Portal (eSubmission) by 1 September 2026 at 17:00:59 CEST, and Lot 2 bidders must demonstrate capability to handle EUCI and comply with the required security templates and reinforced non-disclosure undertakings. Awarding will be based on quality (60%) and price (40%) and bidders must complete the specified administrative, financial and security declarations and templates in the tender dossier.

What it funds

Scope summary

Framework contracts (cascade, up to two contractors per lot) for administrative support services: Lot 1 unclassified services delivered from contractor premises; Lot 2 classified security-related services (management of EU Classified Information) delivered at EUSPA HQ and other EUSPA sites.

Who can apply:Legal entities capable of delivering administrative services; for Lot 2 bidders must meet security and EUCI handling requirements and local delivery obligations. Submission is electronic via the Funding and Tenders Portal.

1. 1Contract type: Framework agreement in cascade, initial 12 months renewable up to 3 times; specific contracts will be awarded under the framework.
2. 2Submission method: eSubmission through the Funding and Tenders Portal.
3. 3Security: Lot 2 requires capability to handle EU classified information and provide on-site services at specified EUSPA locations.

Lead contracting authority:European Union Agency for the Space Programme (EUSPA). Tender documents, drafts and annexes (including security and financial templates) published on the Funding and Tenders Portal. Tender details

Opportunity identification and purpose

This procurement aims to conclude multiple Framework Contracts in cascade for the provision of administrative support services to the European Union Agency for the Space Programme (EUSPA). Two distinct lots are published: Lot 1 for unclassified administrative support services to be delivered from the contractor's premises, and Lot 2 for classified administrative support services (including handling and management of EU classified information EUCI) to be delivered at EUSPA Headquarters and other EUSPA sites. Framework Contracts will be awarded to a maximum of two contractors per lot to guarantee continuous availability and back-up solutions. Framework contracts will be implemented through specific contracts.

Reference and publication:Call identifier EUSPA/PRG/2026/OP/0011 was published on 25 June 2026 on the EU Funding & Tenders Portal. Procurement reference 9ab95e2d-6063-€445B-95e4-af744e455bdf-CN. Associated contract notice identifiers include 436732-2026 and 120/2026 Contract Notice and procurement documents.

Deadlines and procedural timings

Key dates and timing:Submission deadline (closing date) for tenders is 1 September 2026 at 17:00:59 CEST. An open tender event (likely opening session) is scheduled for 2 September 2026 at 10:00 CEST. The period for requesting additional information closes on 24 August 2026. The tender validity period required from tenderers is 9 months. The draft and specification documents were made available on 25 June 2026. The procedure uses eSubmission via the Funding and Tenders Portal.

Estimated value and contract duration:Estimated total procedure value: €16,100,000. Estimated overall contract amounts per lot: Lot 1 (unclassified) €9,400,000; Lot 2 (security-related classified) €6,700,000. Planned contract duration: 48 months through specific contracts implemented under the framework; the framework contract initial period is 12 months, renewable up to three times (consult draft framework contract for details).

Scope of services and locations

Lot 1:Unclassified administrative support services to be provided from contractor premises. Lot 2: Security-related classified administrative support services to be provided at EUSPA Headquarters in Prague and at EUSPA sites: Saint-Germain-en-Laye (Paris), Toulouse (France), San Martín de la Vega (Spain), Torrejón de Ardoz (Spain), and Noordwijk (Netherlands). Lot 2 entails management of EU classified information (EUCI) and associated security requirements.

Eligibility, applicants and consortium rules

Eligible Applicant Types:The procurement documents require tenderers fulfilling participating conditions; typical eligible applicants include private companies (SMEs and large enterprises), consortia (joint bids), subcontractors and other commercial entities able to provide administrative services and meet security clearance and EU classified information handling requirements. Public bodies or research organisations may participate if they meet the selection and exclusion criteria; the tender documentation contains detailed selection criteria templates and declarations. The procedure is not SME-oriented (smeSuitableIndicator is false), but SMEs may still bid if they meet requirements.

Consortium Requirement:The procurement allows either single economic operators or joint bids (consortia). Templates include a Joint Bidding Power of Attorney (Annex I.C) and letters of intent for subcontractors and non-subcontractors, indicating that joint bids and subcontracting are explicitly foreseen and must be documented. See Annex I.C, Annex I.D.1 and Annex I.D.2 for templates.

Geographic eligibility and contracting authority

Beneficiary Scope (Geographic Eligibility):The contracting authority is the European Union Agency for the Space Programme (EUSPA). The procurement is published on the EU portal and follows EU procurement rules; eligible tenderers are those legally established and permitted to provide services under EU procurement regulations. No restrictive explicit country list is provided in the scraped text; services are required at sites across the EU (Czech Republic, France, Spain, Netherlands), so applicants must be able to operate in those Member States and meet security rules for handling EU classified information.

Lead Contracting Authority:European Union Agency for the Space Programme (EUSPA) is the lead contracting authority and is located in Prague; the agency website is euspa.europa.eu.

Award criteria, selection and evaluation

Award Criteria:Awarding will be based on quality and price. The weighting shown in procurement metadata is 60% quality and 40% price. Tenderers must consult the procurement documents (Annex I - Tender Specifications) for the detailed award criteria, sub-criteria and scoring matrices. Selection/participation criteria and supporting templates are provided (Annex I.H Parts 1–3).

Selection and Supporting Documents:Tenderers must provide standard declarations (Declaration of Honour - Annex I.B), financial statements (Annex I.E Financial Statements Selection Stage), statements of compliance (Annex I.L), security-related templates (Annex I.M.1 for Lot 1 remote access; Annex I.M.2 for Lot 2 Security Aspects Letter), reinforced non-disclosure undertaking (Annex I.G), deliverables lists and financial tables (Annex I.F.1 and I.F.2), and statistical reporting templates (Annex I.K).

1. 1Tender submission by eSubmission through the Funding and Tenders Portal is required (submission method ESUBMISSION).
2. 2Tenderers must respect submission deadline 1 September 2026 17:00:59 CEST.
3. 3Requests for additional information must be submitted before 24 August 2026.
4. 4Open tender event (tender opening) scheduled for 2 September 2026 at 10:00 CEST.
5. 5Tender validity: tenders must remain valid for 9 months from submission.

Security, confidentiality and classified information

Lot 2 requires contractors to handle EU classified information (EUCI) and therefore imposes stricter security and personnel vetting requirements. Tender documentation includes security-related templates, security convention for remote access (Lot 1) and security aspects letters (Lot 2). Reinforced Non-Disclosure Undertaking (Annex I.G) and explicit declarations of absence of conflict of interest (Annex II.V) are required. Tenderers must demonstrate capacity to comply with EUSPA security rules and EU classified information handling procedures.

Procurement documents available

A wide set of procurement documents were published with the tender on 25 June 2026, including: Invitation to Tender; Annex I - Tender Specifications; Annex I.A Identification Sheet; Annex I.B Declaration of Honour; Annex I.C Joint Bidding Power of Attorney template; Annex I.D.1 Subcontractor Letter of Intent; Annex I.D.2 Non-Subcontractor Letter of Intent; Annex I.E Financial Statements; Annex I.F financial tables and cost sheets; Annex I.G Reinforced Non-Disclosure Undertaking; Annex I.H criteria for assessment of participating conditions (Parts 1–3); Annex I.J Terms of Reference and Appendices listing deliverables; Annex I.K Statistical Reporting Template; Annex I.M security templates for Lot 1 and Lot 2; Annex II draft framework contract and multiple annexes on IP, COI and declarations. Draft contracts and templates have a consider-changed-until date of 9 July 2026 in the portal. Tenderers should download and use the latest official versions from the portal when preparing submissions Tender documents and Annexes. ¹

Administrative, legal and procedural details

Procedure Type and Contract Nature:The procurement uses a framework agreement in cascade (fa-wo-rc) and is not a DPS. The main CPV code is 75120000 (which corresponds to general office administrative services). Electronic ordering and payments are foreseen in the post-award process. The submission method is mandatory eSubmission through the Funding & Tenders Portal.

Estimated overall contract amount and currency:Estimated overall contract amount for the whole procedure: €16,100,000 (currency EUR).

Application format and templates

Application Type:Open call via the EU Funding & Tenders Portal (public tender). Tenderers must submit their full bids electronically. The procurement package includes multiple templates and forms which must be completed and attached as part of the submission: Annex I.A Identification Sheet of the Tenderer; Annex I.B Declaration of Honour; Annex I.C Template Joint Bidding Power of Attorney; Annex I.D.1 Subcontractor Letter of Intent; Annex I.D.2 Non-Subcontractor Letter of Intent; Annex I.E Financial Statements Selection Stage (Excel); Annex I.F.1 and I.F.2 Financial Tables and Cost Sheets (Excel) for deliverable and cost modes; Annex I.G Reinforced Non-Disclosure Undertaking; Annex I.H Criteria for assessment of participating conditions (Excel templates); Annex I.J ToR and Appendices describing deliverables; Annex I.K Statistical Reporting Template; Annex I.M security templates; Annex II draft framework contract and related legal annexes (IP, COI, declarations).

1. 1Complete identification and administrative forms (Annex I.A, I.B).
2. 2If bidding as a consortium, provide Joint Bidding Power of Attorney (Annex I.C).
3. 3Provide financial capacity evidence using Annex I.E and financial statements templates.
4. 4Complete and attach financial tables and cost sheets for the relevant lot(s) (Annex I.F.1 and I.F.2).
5. 5Provide security-related declarations and evidence of capability to handle EUCI for Lot 2; use Annex I.M.2 and other security templates.
6. 6Submit non-disclosure undertakings, declarations on IP (Annex II), conflict of interest declarations (Annex II.V) and IPR templates as required.

Evaluation stages, co-funding and success metrics

Application Stages:The typical tender evaluation workflow implied by the documentation is: 1) Selection stage (verification of eligibility, exclusion and selection criteria including financial, legal and technical capacity using Annex I.H and Annex I.E), 2) Award stage (evaluation of quality and price in accordance with award criteria — quality 60% and price 40%), 3) Post-award negotiations and contracting, 4) Framework contract signature and subsequent call-offs via specific contracts. Therefore at least 3 formal stages are present (selection, award, contracting), with the operational stage of specific contract award under the framework thereafter.

Co-funding Requirement:No co-funding from the applicant is indicated or required in the procurement documents; this is a standard public procurement for services where the contracting authority will pay contractors under the contract terms. Tenderers should follow the invoicing and payment clauses in the draft framework contract and specific contract templates.

Success Rates:The portal metadata does not provide historical or explicit success rates. The procedure intends to award up to two framework contractors per lot. Competition will depend on the number of compliant tenders submitted; there is no published statistical success rate in the provided metadata.

Technical and sectoral classification

Target Sector:The procurement targets administrative support services (CPV 75120000) across public sector and EU agency contexts. Lot 2 is specifically security-related and requires handling classified information (specialised security administration). This is not a research, R&D or innovation grant; it is a services procurement for operational support within the space programme agency context.

Project Stage and implementation:Project Stage: Operational delivery and service provision. These are mature, operational services to be delivered and managed (service implementation, ongoing operations, security-managed administrative functions).

Practical notes for applicants

Practical requirements and recommendations:Download and carefully follow all Annex templates available with the tender; ensure personnel and organisational security clearances and processes for handling EU classified information for Lot 2; prepare financial tables and cost breakdowns in the exact Excel templates provided (Annex I.F.1, I.F.2); ensure all declarations (Declaration of Honour, COI, IPR declarations) are completed; if bidding as a consortium, provide the Joint Bidding Power of Attorney and roles of each partner; respect eSubmission format and the submission deadline; check the tender validity period requirement (9 months).

1. 1Use the official Annex I.F Excel cost templates; prices must be consistent with the awarding criteria and priced in EUR.
2. 2For Lot 2, ensure capability to provide services at EUSPA HQ (Prague) and the specified EUSPA sites in France, Spain and the Netherlands and comply with EUCI handling.
3. 3Prepare evidences of financial capacity as requested in Annex I.E and provide the Statement of Compliance (Annex I.L).
4. 4Submit any requests for clarification well before the 24 August 2026 cut-off date.

Mentioned countries and sites

Mentioned Countries and EUSPA Sites:Czech Republic (Prague — EUSPA Headquarters), France (Saint-Germain-en-Laye / Paris; Toulouse), Spain (San Martín de la Vega; Torrejón de Ardoz), Netherlands (Noordwijk). The contracting authority is an EU agency operating under EU rules.

Summary and how to interpret this opportunity

This is a competitive public procurement for administrative services addressed at commercial service providers (including consortia) with capacity to deliver either unclassified administrative services from their own premises (Lot 1) or security-related classified administrative services on-site at EUSPA locations (Lot 2). The procurement will establish cascade framework agreements with up to two contractors per lot, providing the contracting authority with resilience and backup for continuous service delivery. Tenderers must comply with detailed administrative, financial and security requirements and use the official templates provided in the annexes. Submissions must be made electronically via the Funding & Tenders Portal by the deadline of 1 September 2026. The total estimated procedure value is €16.1 million split across Lot 1 and Lot 2. Award will balance quality (60%) and price (40%).

Footnotes

1. 1All procurement documents, templates and draft contracts are accessible on the EU Funding & Tenders Portal under the tender reference EUSPA/PRG/2026/OP/0011 and procurement reference 9ab95e2d-6063-€445B-95e4-af744e455bdf-CN Tender documentation on the Funding & Tenders Portal.

Opportunity Summary

This procurement seeks to conclude multiple Framework Contracts in cascade for unclassified administrative support services delivered from contractor premises (Lot 1) and classified administrative support services involving EU Classified Information (EUCI) delivered at EUSPA HQ and other offices (Lot 2) ¹.

Key Contract Details

Contract Duration:Initial period of 12 months, renewable up to 3 times (total 48 months) ².

Number of Contractors:Maximum of 2 contractors per lot to ensure continuous availability and backup solutions.

Who Should Apply

Single entities or consortia with proven experience in administrative support services; Lot 2 applicants must demonstrate capability to manage EU Classified Information (EUCI) and comply with strict security protocols.

1. 1Experience in administrative support services
2. 2Capability to handle EUCI (for Lot 2)
3. 3Financial stability (financial statements required)
4. 4Participant Identification Code (PIC) for electronic submission
5. 5Compliance with security conventions and non-disclosure undertakings

Submission Requirements & Deadlines

Electronic submission via the EU Funding & Tenders Portal is mandatory; maximum file size 50 MB; Participant Identification Code (PIC) required ³.

Evaluation Criteria:Quality (60%) and Price (40%) ⁴.

Important Conditions

Applicants must submit a Declaration of Honour, Statement of Compliance, Reinforced Non-Disclosure Undertaking, and AI Risk Classification Form; Lot 2 requires a Security Aspects Letter and adherence to EUCI management protocols ⁵.

Framework contracts will be implemented through specific contracts; SME suitability is not indicated for this tender.

Footnotes

1. 1Official tender description from EU Funding & Tenders Portal EUSPA Tender Details.
2. 2Contract extension details from procurement documents Draft FWC admin support both lots V.0.2.
3. 3Submission method and PIC requirement from tender specifications Invitation to Tender admin support EUSPA-OP-19-26-signed-ts.
4. 4Awarding criteria weights from procurement documents Tender Specifications EUSPA-OP-19-26.
5. 5Required forms and security protocols from tender specifications Annex I.G - Reinforced Non-Disclosure Undertaking and Annex I.M.2 - LOT 2 Security Aspects Letter.