Technical support for the development of the Animal Welfare Data Hub

This is a call for tenders issued by the European Food Safety Authority (EFSA) regarding technical support for developing the Animal Welfare Data Hub. The estimated total value of this service contract is €500,000, and the maximum duration is 48 months, with an initial contract period of 12 months that may be renewed up to three times. The tender publication date is October 31, 2025, with a submission deadline set for January 16, 2026, at 14:30 UTC. Tenders will be opened on January 19, 2026, at 14:30 UTC, and a Personal Identification Code (PIC) is required for submission, applicable to both individual applicants and consortiums.

The opportunity is categorized under technical consultancy services, with CPV code 73000000. It aims to create a data hub that addresses the needs of the animal welfare community by integrating relevant terminology and data standards while ensuring robust IT functionalities. The development is described as iterative, with continuous feedback from EFSA sought throughout the process.

The primary focus of this tender is on the animal welfare sector, necessitating expertise in data management, information technology, and related consultancy services. Geographic eligibility likely extends to entities based in EU and EEA countries, although no specific country restrictions are detailed in the tender data.

The contract will not require co-funding from applicants, as it is fully funded through EU mechanisms. The evaluation for award will employ a pricing strategy based on a best price-quality ratio, weighted at 70% for quality and 30% for price. Throughout the application process, prospective bidders can access FAQs to clarify submission-related queries. Electronic submissions are mandated, and the system supports documents up to 50 MB in size, allowing a maximum of 200 files per tender.

In summary, the objective of this procurement is to find a capable contractor to support the development of the Animal Welfare Data Hub, ensuring it meets specific community needs, with significant funding and a structured open call application process.

This is a call for tenders with procedure identifier EFSA/2025/OP/0025, published on 31/10/2025. The call is for technical support for the development of the Animal Welfare Data Hub. The European Food Safety Authority (EFSA) is the lead contracting authority. The estimated total value of the tender is 500000 EUR. The contract is for services, with a maximum duration of 48 months. The award method is best price-quality ratio. It is a framework agreement, without reopening of competition.

The TED reference is 2025/S 210-721096-2025.

The description of the tender is to find technical support for the development of the Animal Welfare Data Hub using an archive of source codes and instructions that will be made available by EFSA. The Data hub should be tailored to meet the specific needs of the animal welfare community, incorporating relevant terminology, data standards and IT functionalities. The development of the data hub will be an iterative process, creating consecutive versions, with EFSA being consulted and providing continuous feedback.

The main classification (CPV) code is 73000000, which stands for Research and development services and related consultancy services.

Milestones:
TED publication date: 31/10/2025
Date and time of public opening: 19/01/2026 14:30 Europe/Rome
Deadline for receipt of tenders: 16/01/2026 14:30 Europe/Rome
Contracting authority is not bound to reply to questions submitted after: 08/01/2026 07:00 Europe/Rome

Documents available for download:
ENInvitation to tenderInvitation letterPublished on 31/10/2025Version 1 No translations available
ENTender SpecificationsTender specificationsPublished on 31/10/2025Version 1 No translations available
ENFinancial offerFinancial offer formPublished on 31/10/2025Version 1 No translations available
ENDraft FWC contractDraft contractPublished on 31/10/2025Version 1 No translations available

Submission terms:
Submissions must be sent exclusively at the address for submission given below.
Submission method: Electronic
Address for submission: Access submission

Questions and answers (Q&A):
Any public Q&A.

FAQ's:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52
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In summary, this is a call for tenders by the European Food Safety Authority (EFSA) to find a contractor who can provide technical support for the development of an Animal Welfare Data Hub. The data hub should be tailored to the needs of the animal welfare community, incorporating relevant terminology, data standards, and IT functionalities. The development will be iterative, with EFSA providing continuous feedback. The estimated value of the contract is 500,000 EUR, and the maximum duration is 48 months. The deadline for submitting tenders is 16/01/2026. The submission must be done electronically. A Participant Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The eSubmission system accepts attachments up to 50 MB in size, and a maximum of 200 files can be uploaded per tender.

Eligible Applicant Types: The opportunity details do not explicitly state the eligible applicant types. However, given the nature of the tender, it is likely open to a range of organizations with the capacity to provide technical support for data hub development. This could include SMEs, large enterprises, research institutes, universities, and potentially public-private partnerships with relevant expertise.

Funding Type: The primary financial mechanism is procurement, specifically a service contract. The call is for tenders to find technical support, implying a service contract will be awarded.

Consortium Requirement: The opportunity details do not explicitly state whether a consortium is required or if a single applicant is sufficient. The FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), so either a single applicant or a consortium is possible.

Beneficiary Scope (Geographic Eligibility): The opportunity details do not explicitly state the geographic eligibility for applicants. Given that it is an EU funding opportunity, it is highly likely that entities from the EU and potentially EEA countries are eligible. The specific eligibility criteria would be detailed in the tender specifications document.

Target Sector: The program targets the following sectors: animal welfare, research and development, and information technology. The tender is specifically for technical support for the development of an Animal Welfare Data Hub, requiring expertise in data management, IT functionalities, and relevant terminology and data standards within the animal welfare community.

Mentioned Countries: No specific countries are mentioned, but the European Food Safety Authority (EFSA) is the lead contracting authority, implying a focus on the EU.

Project Stage: The project is in the development stage. The tender aims to find technical support to develop the Animal Welfare Data Hub, indicating that the project is beyond the initial idea or research phase and is moving towards implementation and creation. The development is described as an iterative process, suggesting multiple versions and continuous feedback.

Funding Amount: The estimated total value of the contract is 500,000 EUR.

Application Type: The application type is an open call for tenders. The procedure type is explicitly stated as an "Open procedure," and the submission method is electronic.

Nature of Support: Beneficiaries will receive money in exchange for services rendered. This is a service contract, so the selected tenderer will be paid for providing technical support.

Application Stages: The number of stages is not explicitly stated, but it can be inferred that there are multiple stages. These would include: submission of the tender, evaluation of the tender, potential clarification requests, and contract award. The exact number of stages and the evaluation criteria would be detailed in the tender specifications.

Success Rates: The success rate is not mentioned in the opportunity details.

Co-funding Requirement: The opportunity details do not explicitly state whether co-funding is required. Given that this is a procurement contract, it is unlikely that co-funding would be required.

Summary: This is a call for tenders by the European Food Safety Authority (EFSA) to find technical support for the development of an Animal Welfare Data Hub. The data hub aims to meet the specific needs of the animal welfare community by incorporating relevant terminology, data standards, and IT functionalities. The development will be an iterative process with continuous feedback from EFSA. The procedure is an open call for tenders, meaning any eligible organization can submit a proposal electronically. The estimated total value of the contract is 500,000 EUR, and the maximum contract duration is 48 months. The deadline for receipt of tenders is January 16, 2026. Tenderers must register for a PIC (Personal Identification Code) to participate. The selected tenderer will be responsible for developing the data hub based on an archive of source codes and instructions provided by EFSA. The award method is based on the best price-quality ratio. The tender documents, including the invitation letter, tender specifications, financial offer form, and draft contract, are available for download. The eSubmission system supports multiple languages and encrypts uploaded documents.