Supply of sport equipment and cardio machines on European Parliament’s sports center on its premises in Luxembourg

The European Parliament has announced a procurement opportunity identified as EP-PERS/LUX/2025/OP/0011 for the supply of sports equipment and cardio machines to its sports center located in Luxembourg. This procurement is open for submissions electronically, emphasizing the need for modernizing existing facilities. The opportunity is divided into two distinct lots.

Lot 1 focuses on the purchase of weights, sports equipment, and caoutchouc flooring aimed at upgrading the sports center's facilities. Lot 2 pertains to the monthly rental of fourteen cardio machines, which will replace the existing rental contract nearing expiration.

The lead authority for this procurement is the Directorate-General for Personnel at the European Parliament, with the classification under CPV code 80000000, which refers to education and training services.

The maximum duration for the contracts across both lots is set to 60 months, formulated under a best price-quality ratio evaluation method. The deadline for submission is October 7, 2025, at 11:00 AM Luxembourg time.

All submissions must be made electronically, and the European Parliament has stipulated specific guidelines for the submission process. It requires interested parties to possess a Participant Identification Code (PIC), which is mandatory for either individual or consortium applications. The documents related to this tender, including the invitation to tender, specifications, and terms related to consortiums and subcontractors, are accessible for download.

The procurement does not involve any co-funding requirement as the payments will be made for goods and services provided upon contract award. There are no specific details shared regarding the estimated funding amounts for each lot, which may need to be clarified upon accessing detailed tender documents.

In conclusion, this procurement opportunity presents a commercial engagement for companies in the sports equipment sector and is structured to enhance the existing sports facilities of the European Parliament in Luxembourg through a transparent and competitive bidding process.

The European Parliament is launching a call for tenders, identified as EP-PERS/LUX/2025/OP/0011, for the supply of sport equipment and cardio machines to its sports center located on its premises in Luxembourg. The TED reference for this call is 170/2025 579331-2025. This is an open procedure, and submissions must be electronic. The aim of this call is to renew the existing direct monthly rental contract for cardio machines, which is due to expire. The lead contracting authority is the European Parliament, specifically the Directorate-General for Personnel (PERS). The main classification according to CPV is 80000000, which refers to education and training services.

The call for tenders is divided into two lots:

Lot 1: Purchase of weights, sport equipment, and caoutchouc floor. This lot focuses on improving the facilities of Luxembourg's Sport center through the acquisition of new sport equipment. The nature of the contract is for services, with a maximum contract duration of 60 months. The award method will be based on the best price-quality ratio. There is no framework agreement associated with this lot.

Lot 2: Monthly renting of cardio machines. This lot involves the rental of 14 cardio machines for the Luxembourg's Sport center. The nature of the contract is for services, with a maximum contract duration of 60 months. The award method will be based on the best price-quality ratio. There is no framework agreement associated with this lot.

Key milestones for both lots include a TED publication date of 05/09/2025. The date and time of the public opening is scheduled for 08/10/2025 at 10:30 Europe/Luxembourg time. The deadline for receipt of tenders is 07/10/2025 at 11:00 Europe/Luxembourg time. The contracting authority is not obligated to answer questions submitted after 29/09/2025 at 06:00 Europe/Luxembourg time.

The following documents are available for download:

Annex 1: Price Schedule and technical specifications (Financial offer form) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Contract draft (Draft contract) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Annex 0: Documents to be provided (Other invitation to tender document) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Annex 2: European Parliament environmental policy (Other invitation to tender document) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Annex 5: Information sheet concerning consortiums of economic operators (Other invitation to tender document) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Annex 9: Sport center plan (Other invitation to tender document) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Annex 3: Declaration on the tenderer's honour (Invitation letter) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Invitation to tender (Invitation letter) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Tender Specifications (Tender specifications) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.
Annex 6: Declaration concerning subcontractors (Other invitation to tender document) Published on 05/09/2025, applicable to all lots, Version 1, no translations available.

Submissions must be sent exclusively via electronic means to the address provided for submission.

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In summary, this is a call for tenders by the European Parliament to secure a supplier or suppliers for sport equipment and cardio machine rental for their Luxembourg sports center. The tender is divided into two lots: one for purchasing equipment and flooring, and another for the monthly rental of cardio machines. Interested parties must submit their tenders electronically, adhering to the specified deadlines and technical requirements. The tender documents provide detailed specifications, contractual terms, and instructions for submission. A PIC code is mandatory for participation. The award will be based on the best price-quality ratio, and the maximum contract duration is 60 months.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of a call for tenders, eligible applicants are likely to be economic operators, which can include companies (SMEs and large enterprises), and potentially other types of organizations capable of providing the required services or goods. The inclusion of "Information sheet concerning consortiums of economic operators" and "declaration concerning subcontractors" suggests that both single applicants and consortia are eligible.

Funding Type: Procurement. This is a call for tenders, which means the funding type is procurement. The European Parliament is seeking to procure services and goods related to the operation of its sports center.

Consortium Requirement: Both single applicants and consortia are eligible. The presence of "Information sheet concerning consortiums of economic operators" indicates that consortia are permitted.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since it is a European Parliament tender, it is likely open to companies and organizations registered in the EU and potentially EEA countries. The specific tender documents should be consulted for definitive eligibility criteria.

Target Sector: This program targets the sports and recreation sector, specifically the supply of sports equipment and cardio machines. It also touches on services related to the rental and maintenance of such equipment.

Mentioned Countries: Luxembourg is explicitly mentioned as the location of the European Parliament's sports center. The European Parliament and the European Union are also implicitly mentioned.

Project Stage: This opportunity targets the operational stage. The sports center already exists, and the tender is for renewing or upgrading its equipment and services.

Funding Amount: The estimated total value is not provided in the scraped content. The specific tender documents, particularly the "Price Schedule and technical specifications," should be consulted for budgetary details.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure," meaning it is an open call for tenders.

Nature of Support: Money. Beneficiaries will receive monetary compensation in exchange for providing goods (sports equipment, caoutchouc floor) or services (monthly renting of cardio machines).

Application Stages: The number of application stages is not explicitly stated, but typically, a tender process involves at least two stages: submission of the tender and evaluation of the tenders. There may be additional stages such as contract negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (EP-PERS/LUX/2025/OP/0011) issued by the European Parliament for the supply of sports equipment and cardio machines for its sports center located in Luxembourg. The call is divided into two lots: Lot 1 focuses on the purchase of weights, sports equipment, and caoutchouc flooring, aimed at improving the sports center's facilities. Lot 2 concerns the monthly rental of 14 cardio machines to renew an expiring rental contract. The contract duration for both lots is a maximum of 60 months, and the award method is based on the best price-quality ratio. The deadline for submitting tenders is October 7, 2025, at 11:00 Europe/Luxembourg time. Submissions must be electronic. Tenderers need a Participant Identification Code (PIC) and must adhere to specific system requirements for eSubmission, including file size limits (under 50 MB) and naming conventions. The European Parliament will not answer questions submitted after September 29, 2025. The tender documents include the invitation to tender, tender specifications, contract draft, price schedule, and annexes related to environmental policy, consortiums, subcontractors, and the sports center plan. The eSubmission system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.