Servicios de restauración

This summary details a public procurement opportunity for restaurant and catering services issued by the European Union Intellectual Property Office (EUIPO) under the tender reference number EUIPO/2025/OP/0025. The estimated total value of the tender is €9,280,000, divided into two distinct lots. Lot 1 is focused on the management and operation of collective catering infrastructures, valued at €6,250,000, while Lot 2 pertains to catering services for events and the management of a table service restaurant, valued at €3,030,000.

The contract duration is up to 48 months, structured as a framework agreement. The submission method is electronic through the EU Funding & Tenders Portal, and the deadline for submissions is October 31, 2025, at 13:00 CET. The public opening of tenders will occur on November 3, 2025, at 11:00 CET.

Applicants eligible for this tender include large enterprises and established catering companies with significant experience in restaurant and food services. The tender is targeted towards service contracts rather than grants, with winning bidders being compensated for providing operational restaurant and catering services.

There is no requirement for a consortium, and applicants can submit bids for one or both lots. The geographic scope appears to favor providers that can effectively operate within Spain, as indicated by documentation primarily in Spanish.

Tender evaluations will focus on quality (60% weighting) and price (40% weighting). Notably, no co-funding is needed for this procurement, and the contracting authority will not respond to queries submitted after October 23, 2025. Participants must register for a Participant Identification Code (PIC) to submit their tenders electronically. The maximum number of documents allowed for upload is 200, and each file must not exceed 50 MB in size.

This opportunity is open to any interested party that meets the eligibility criteria, emphasizing the need for reliable and professional food service management, thus highlighting its potential impact within the EU's institutional framework.

This is a call for tenders, reference number EUIPO/2025/OP/0025, for "Servicios de restauración" (Restaurant services). The submission method is electronic and the procedure is an open one. The estimated total value of the tender is 9,280,000 EUR. The TED publication date is 17/09/2025. The lead contracting authority is EUIPO. The main classification (CPV) code is 55300000 Restaurant and food-serving services.

The tender is divided into two lots:

Lot 1: Gestion y explotación de las infraestructuras de restauración colectiva (Management and operation of collective catering infrastructures). The estimated value for this lot is 6,250,000 EUR.

Lot 2: Servicios de catering para eventos y gestión y explotación de un restaurante de servicio en mesa (Catering services for events and management and operation of a table service restaurant). The estimated value for this lot is 3,030,000 EUR.

The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. It is a framework agreement, without reopening of competition.

Important milestones include:

TED publication date: 17/09/2025
Date and time of public opening: 03/11/2025 11:00 Europe/Madrid
Deadline for receipt of tenders: 31/10/2025 13:00 Europe/Madrid
Contracting authority is not bound to reply to questions submitted after: 23/10/2025 06:00 Europe/Madrid

The following documents are available for download:

ESInvitación a licitarInvitation letterPublished on 17/09/2025All lotsVersion 1 No translations available
ESAnexo I - Pliego de condiciones L1Tender specificationsPublished on 17/09/2025Lot 1Version 1 No translations available
ESAnexo I - Pliego de condiciones L2Tender specificationsPublished on 17/09/2025Lot 2Version 1 No translations available
ESAnexo II - Especificaciones técnicas L1Technical specificationsPublished on 17/09/2025Lot 1Version 1 No translations available
ESAnexo II - Especificaciones técnicas L2Technical specificationsPublished on 17/09/2025Lot 2Version 1 No translations available
ESAnexo IV - Formulario de respuesta L1Financial offer formPublished on 17/09/2025Lot 1Version 1 No translations available
ESAnexo IV - Formulario de respuesta L2Financial offer formPublished on 17/09/2025Lot 2Version 1 No translations available
ESAnexo III - Proyecto de contrato marco L1Draft contractPublished on 17/09/2025Lot 1Version 1 No translations available
ESAnexo III - Proyecto de contrato marco L2Draft contractPublished on 17/09/2025Lot 2Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Frequently Asked Questions (FAQ):

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36

How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07

How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56

Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

In summary, this EU tender opportunity, EUIPO/2025/OP/0025, seeks providers for restaurant and catering services at the European Union Intellectual Property Office (EUIPO). The tender is divided into two lots: one for managing and operating collective catering infrastructures, and another for providing catering services for events and managing a table service restaurant. The total estimated value is 9,280,000 EUR, and the contracts will be awarded based on the best price-quality ratio. The deadline for submitting tenders is October 31, 2025. Interested parties must submit their applications electronically and ensure they meet the technical requirements for eSubmission, including registering for a Participant Identification Code (PIC) and adhering to file size and naming conventions. The contract duration is 48 months.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants are businesses or organizations with experience in restaurant and food-serving services. This could include SMEs, large enterprises, or other entities capable of providing the required services.

Funding Type: The funding type is procurement, specifically a service contract. The EUIPO is seeking to contract with an organization to provide restaurant and food-serving services.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. It is possible that both single applicants and consortia are eligible, but this would need to be confirmed in the tender specifications.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EUIPO tender, it is likely that applicants from the EU and potentially EEA countries are eligible. The specific eligibility criteria would be detailed in the tender documents.

Target Sector: The target sector is restaurant and food-serving services. The Common Procurement Vocabulary (CPV) code provided, 55300000, confirms this.

Mentioned Countries: No specific countries are mentioned, but the contracting authority is the EUIPO, which is an agency of the European Union. Therefore, the relevant region is the EU.

Project Stage: The project stage is operational. The EUIPO is seeking a contractor to manage and operate existing restaurant and catering services.

Funding Amount: The estimated total value of the tender is 9,280,000 EUR. Lot 1 has an estimated value of 6,250,000 EUR, and Lot 2 has an estimated value of 3,030,000 EUR.

Application Type: The application type is an open call for tenders. The procedure type is explicitly stated as "Open procedure."

Nature of Support: The nature of support is a service contract. The selected tenderer will receive money in exchange for providing restaurant and catering services.

Application Stages: The number of application stages is not explicitly stated, but it is likely to involve at least two stages: submission of a tender and evaluation of the tender. More details on the evaluation process would be in the tender specifications.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text. It is unlikely that co-funding is required for a procurement contract of this nature.

Summary:

This is a call for tenders issued by the European Union Intellectual Property Office (EUIPO) for restaurant and food-serving services. The tender is divided into two lots: Lot 1 is for the management and operation of collective catering infrastructures, with an estimated value of 6,250,000 EUR, and Lot 2 is for catering services for events and the management and operation of a table-service restaurant, with an estimated value of 3,030,000 EUR. The total estimated value of the tender is 9,280,000 EUR. The contract duration is 48 months. The procedure is an open procedure, meaning that any interested party can submit a tender. The submission method is electronic. The deadline for receipt of tenders is 31/10/2025 at 13:00 Europe/Madrid. The date and time of the public opening is 03/11/2025 at 11:00 Europe/Madrid. The contracting authority is not bound to reply to questions submitted after 23/10/2025 at 06:00 Europe/Madrid. Tenderers must submit their offers electronically through the eSubmission system. A Participant Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The maximum number of documents that can be uploaded per tender is 200 files, and the maximum file size is 50 MB.