Service Framework Contract for the provision of cleaning, sanitary and logistic support services

This is a call for tenders, specifically for a service framework contract with the European Defence Agency (EDA) for the provision of cleaning, sanitary, and logistic support services. The estimated value of this contract is €1,300,000, and it is open for submission until August 28, 2025, at 17:00 CET. The contract duration is for an initial period of 21 months, with the possibility of renewal.

Eligible applicants include small and medium-sized enterprises (SMEs) and large companies that can provide the specified services, such as environmentally friendly cleaning, sanitary supply management, logistics support, rodent control, and window cleaning. The nature of the funding is a procurement contract, where payment is made for the services rendered, rather than grants or loans.

The tender does not require a consortium for participation; a single applicant can fulfill the contract requirements. Geographic eligibility is primarily for entities within the European Union and EEA, and no specific countries are mentioned for eligibility. The project is at the commercialization stage, indicating that it awaits service providers who can deliver established services.

The applications will be evaluated based on a best price-quality ratio, with equal weighting given to quality and cost. Proposals must be submitted electronically through the EU Funding and Tenders Portal, which supports all official EU languages, with specific guidelines for file formats, sizes, and encryption protocols to ensure data integrity.

There are no disclosed success rates for this opportunity, and no co-funding is required from applicants. The expected application process involves one stage, where candidates submit their proposals.

Overall, this tender represents an opportunity for companies capable of providing essential facility management services in support of the European Defence Agency's operations.

This is a call for tenders, procedure identifier EDA/2025/OP/0011, for a service framework contract for the provision of cleaning, sanitary, and logistic support services to the European Defence Agency (EDA). The submission method is electronic and the call is currently open for submission. The TED reference is 140/2025 484971-2025.

The framework contract is for the provision of environmentally friendly cleaning services and related services, including:
- Sanitary supplies, installation, and replacement of sanitary containers
- The provision of anti-dust mats
- Logistics support services (non-technical)
- Cleaning of windows and glazed parts
- Control and prevention of rodents
- Technical logistical support services necessary for the proper functioning of the European Defence Agency (EDA).

The procedure type is an open procedure. The estimated total value of the contract is 1,300,000 EUR. The TED publication date is 24/07/2025. The lead contracting authority is the European Defence Agency. The main classification (CPV) code is 90910000 - Cleaning services. The nature of the contract is for services. The maximum contract duration is 27 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition.

Milestones:
TED publication date: 24/07/2025
Date and time of public opening: 29/08/2025 11:00 Europe/Brussels
Deadline for receipt of tenders: 28/08/2025 17:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 20/08/2025 05:00 Europe/Brussels

The following documents are available for download:
ENInvitation Letter 25.CSD-INF.OP.171, Invitation letter, published on 24/07/2025, Version 1, No translations available
ENTender Specifications - 25.CSD-INF.OP.171, Tender specifications, published on 24/07/2025, Version 1, No translations available
ENAnnexes 4.1 4.5 to Tenders Specifications 25.CSD-INF.OP.171, Other invitation to tender document, published on 24/07/2025, Version 1, No translations available
ENAnnex 4.6 Model Financial Offer 25.CSD-INF.OP.171, Financial offer form, published on 24/07/2025, Version 1, No translations available
ENAnnex 4.7 - Draft Framework Contract - 25.CSD-INF.OP.171, Draft contract, published on 24/07/2025, Version 1, No translations available
ENAnnex 4.8 Security Information Sheet (SIS) 25.CSD-INF.OP.171, Other invitation to tender document, published on 24/07/2025, Version 1, No translations available
ENAnnex 4.9 Technical Specifications - 25.CSD-INF.OP.171, Technical specifications, published on 24/07/2025, Version 1, No translations available
ENAnnex 4.10 - Quality Manual - 25.CSD-INF.OP.171, Other invitation to tender document, published on 24/07/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

FAQ's:
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In summary, the European Defence Agency is seeking tenders for a framework contract to provide a range of environmentally friendly cleaning, sanitary, and logistical support services. This is an open procedure, meaning any eligible organization can submit a tender. The contract has an estimated value of 1.3 million EUR and will run for a maximum of 27 months. The selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by 17:00 Brussels time on August 28, 2025. The tender documents, including the invitation letter, tender specifications, and annexes, are available for download. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and uses encryption to ensure data integrity and confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that it is an open procedure tender for services, it is likely that eligible applicants include companies, firms, and other legal entities capable of providing the required services.

Funding Type: The funding type is procurement, specifically a service contract. The opportunity is for a framework contract.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Therefore, either a single applicant or a consortium is acceptable.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. Given that it is an EU funding opportunity, it is likely open to entities within the EU and potentially the EEA, but this needs to be confirmed in the tender documents.

Target Sector: The target sector is cleaning services and related logistic support. This includes environmentally friendly cleaning services, sanitary supplies, installation and replacement of sanitary containers, provision of anti-dust mats, non-technical logistics support services, cleaning of windows and glazed parts, control and prevention of rodents, and technical logistical support services necessary for the proper functioning of the European Defence Agency (EDA).

Mentioned Countries: No specific countries are mentioned. The European Defence Agency (EDA) is mentioned, implying a focus on the EU.

Project Stage: The project stage is for the provision of ongoing services, indicating a need for established and operational service providers.

Funding Amount: The estimated total value of the framework contract is 1,300,000 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for providing the contracted services.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is an open call for tenders issued by the European Defence Agency (EDA) for a framework contract to provide environmentally friendly cleaning services and related logistic support. The contract is valued at an estimated 1,300,000 EUR and has a maximum duration of 27 months. The services required include a range of cleaning and sanitary services, as well as non-technical and technical logistical support. The procedure type is an open procedure, meaning any interested and capable economic operator can submit a tender. The award method is based on the best price-quality ratio. Submissions must be sent electronically. The deadline for receipt of tenders is 28/08/2025 at 17:00 Europe/Brussels. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (less than 50 MB per file, up to 200 files per tender). The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.