Service de gardiennage, de surveillance, de dispatching, de réception et prestations y afférentes

The European Economic and Social Committee (CESE), in collaboration with the Committee of the Regions (CDR), is issuing a call for tenders for a framework contract focused on security services. The scope includes guarding, surveillance, dispatching, reception, and related services to ensure the protection of people, buildings, property, and confidential activities against potential risks. The estimated contract value is €33.5 million, and the duration is set to a maximum of 60 months.

This procurement process follows a restricted procedure requiring interested applicants to first submit a request to participate by August 4, 2025. Only those who successfully qualify will be invited to submit full tenders. The service provision is primarily based in Brussels, Belgium, but may extend to other locations where committee activities are undertaken.

Eligible applicants for this opportunity are private companies capable of providing the required security services. There are no specific restrictions indicated for small and medium-sized enterprises (SMEs), although the procurement documents do not specifically target them. The application process is electronic, and detailed instructions and specifications, including necessary documents and templates for submissions, are available for download.

The evaluation criteria for awarding the contract prioritize quality (60%) over price (40%), underscoring the importance of service reliability and compliance. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole applicant or part of a consortium. The procedure is structured into two stages: the initial request for participation followed by a tender submission for pre-selected candidates.

Overall, this tender presents a substantial opportunity for companies in the security services sector, emphasizing compliance with EU procurement rules and promoting a competitive bidding environment. Submissions must adhere to specific file requirements and be encrypted for confidentiality upon submission.

The European Economic and Social Committee (CESE), with the Committee of the Regions (CDR) as an associated institution, is planning to conclude a service framework contract. The object of the contract is the provision of guarding, surveillance, dispatching, reception and related services.

The contractor, under the supervision of the Security and Safety Unit, will be responsible for ensuring the protection of people, buildings, property, information and confidential activities against any act of aggression and malicious intent and any risk inherent in the work in all permanent and temporary workplaces of the Committees in Brussels and, where applicable, elsewhere, within the framework of the Committees' activities.

The procedure type is a restricted procedure. The estimated total value is 33,500,000 EUR. The TED publication date is 01/07/2025. The lead contracting authority is the European Economic and Social Committee. The main classification (CPV) code is 79713000 Guard services. The nature of the contract is services. The maximum contract duration is 60 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition.

The TED reference is 123/2025 422902-2025. The procedure identifier is CESE/2025/RP/0145. The submission method is electronic and the call is open for submission. The deadline for receipt of requests to participate is 04/08/2025 18:00 Europe/Brussels.

The following documents are available for download:

FR01 Lettre d invitation concernant la première étape de la procédure restreinte-signed-tsInvitation to submit a request to participatePublished on 01/07/2025Version 1 No translations available
FR02 Projet de Lettre d invitation concernant la seconde étape de la procédure restreinteInvitation to submit a request to participatePublished on 01/07/2025Version 1 No translations available
FR03 Cahier des charges Partie 1 Spécifications administrativesTender specifications - adm.part (requests to participate)Published on 01/07/2025Version 1 No translations available
FR04 Annexe I A - Liste des documents à joindre à la demande de participationTender specifications - adm.part (requests to participate)Published on 01/07/2025Version 1 No translations available
FR05 Annexe I B - Liste des documents à joindre à l offreTender specifications - adm.part (requests to participate)Published on 01/07/2025Version 1 No translations available
FR06 Annexe II - Modèle de lettre d accompagnementTender specifications - adm.part (requests to participate)Published on 01/07/2025Version 1 No translations available
FR07 Annexe III - Modèle d accord de procurationTender specifications - adm.part (requests to participate)Published on 01/07/2025Version 1 No translations available
FR08 Annexe IV - Modèle de lettre d engagement du sous-traitant identifiéTender specifications - adm.part (requests to participate)Published on 01/07/2025Version 1 No translations available
FR09 Annexe V - Modèle de déclaration sur l honneurDeclaration on honour (requests to participate)Published on 01/07/2025Version 1 No translations available
FR10 Annexe VI - Modèle de certificat de bonne exécution du contratTender specifications - adm.part (requests to participate)Published on 01/07/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

FAQ regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate to restricted calls, etc.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements. Attachment names must meet the following conditions: The file name must contain a maximum of 50 characters (including extension). Only one dot is allowed in the file name. Special characters and spaces are not allowed.
Can I submit a video in eSubmission? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this is a call for tenders by the European Economic and Social Committee (CESE) and the Committee of the Regions (CDR) for a framework contract to provide guarding, surveillance, dispatching, reception, and related security services in Brussels and potentially other locations. The contract has an estimated value of 33.5 million EUR and a maximum duration of 60 months. It's a restricted procedure, meaning there's a pre-selection phase. The deadline to request participation is August 4, 2025. Submissions must be electronic. The tender documents, including administrative specifications and templates, are available for download. The eSubmission system supports various file types and has specific requirements for file naming and size. A PIC (Personal Identification Code) is mandatory for participation. The system encrypts submitted documents for confidentiality.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants are companies or organizations that provide security, guarding, surveillance, dispatching, and reception services. This could include SMEs, large enterprises, or specialized security firms.

Funding Type: The funding type is procurement, specifically a service contract. The European Economic and Social Committee (CESE) and the Committee of the Regions (CDR) are looking to establish a framework agreement for services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly defined, but the services are to be provided in Brussels and, if necessary, elsewhere in the context of the Committees' activities. This suggests that applicants from EU member states, and potentially EEA countries, would be eligible.

Target Sector: The target sector is security services, specifically guard services, surveillance, dispatching, reception, and related services. The CPV code provided (79713000) confirms this.

Mentioned Countries: Belgium (specifically Brussels) is mentioned as the primary location for service provision. The European Union is also implicitly mentioned as the funding entity.

Project Stage: The project stage is for established service providers, as the tender is for the provision of ongoing security services. It is not for research, development, or early-stage projects.

Funding Amount: The estimated total value of the framework agreement is 33,500,000 EUR.

Application Type: The application type is a call for tenders, specifically a restricted procedure. This means that there is a pre-selection phase where candidates must first request to participate, and only those selected are invited to submit a full tender.

Nature of Support: The beneficiaries will receive money in exchange for providing security services. This is a service contract, so the support is financial compensation for services rendered.

Application Stages: The procedure is a restricted procedure, implying at least two stages: a request to participate and a full tender submission for those pre-selected. The documents FR01 and FR02 refer to the first and second stages of the restricted procedure, confirming this.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement. Given that this is a procurement contract, it is unlikely that co-funding would be required.

Summary:

This is a call for tenders issued by the European Economic and Social Committee (CESE) and the Committee of the Regions (CDR) for the provision of security, guarding, surveillance, dispatching, reception, and related services. The contract is a framework agreement with an estimated total value of 33,500,000 EUR and a maximum duration of 60 months. The procedure is a restricted procedure, meaning that applicants must first submit a request to participate, and only those selected will be invited to submit a full tender. The services are primarily to be provided in Brussels, Belgium, but may also be required elsewhere in the context of the Committees' activities. The submission method is electronic, and the deadline for receipt of requests to participate is August 4, 2025. The tender documents include an invitation to submit a request to participate, draft invitation for the second stage, administrative specifications, lists of required documents, model letters, and a declaration on honour. A PIC (Personal Identification Code) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports various file types and has specific requirements for naming attachments. The system also encrypts all uploaded documents to ensure confidentiality.