Security Services for the Delegation of the European Union in South Africa

The European Union Delegation in South Africa is issuing a call for tenders for security services with a total estimated value of ZAR 162,445,000, which is approximately €8.2 million. The procurement opportunity is for a 72-month framework contract to provide physical security infrastructure and personnel services at EU facilities in South Africa. Eligible applicants are primarily large security service providers, as indicated by the SME suitability indicator marked as false. While single applicants are preferred, consortia can also apply, indicating that collaboration among economic operators is permitted under EU tender rules.

The application process will be conducted electronically via the European Union's Funding and Tenders Portal, with a two-stage submission process requiring requests to participate followed by full tender submissions. The deadline for initial participation requests is 07 July 2025, at 14:00 CEST. The main services to be rendered include security personnel deployment, GPS/GPRS tracking systems, alarm systems, and CCTV systems, aligning with the target sector classified under CPV code 79710000 for security services.

The contract structure emphasizes a payment-for-services model, where compensation will be based on performance and contractual deliverables, rather than grants. The procurement is aimed at ensuring the safety and security of EU personnel and assets, requiring providers to demonstrate proven experience in high-security installations. Geographic eligibility appears somewhat flexible, as service providers from EU member states and possibly other countries could participate, provided they can operate in South Africa.

The overall tendering process is competitive, with estimated success rates being between 10 to 39% based on typical public procurements. There is no co-funding requirement associated with this contract, which follows the standard public procurement approach. Moreover, a Personal Identification Code (PIC) is mandatory for participation. The electronic submission system supports 24 official EU languages and employs encryption to ensure the integrity of submitted documents, which must meet specific file size and format restrictions.

In summary, this is a significant opportunity for experienced security service providers to secure a long-term contract aimed at delivering comprehensive security solutions for the EU in South Africa. Interested bidders should review the tender specifications thoroughly and adhere to all application requirements to ensure successful participation in this competitive procurement process.

The European Commission, specifically the Directorate-General for Research and Innovation, is offering a call for tenders for security services for the Delegation of the European Union in South Africa. The procedure identifier is EEAS/DELZAFP/2025/CPN/0101. This is a competitive procedure with negotiation. The TED reference is 106/2025 360336-2025.

The estimated total value of the tender is 162,445,000 ZAR. The TED publication date is 04/06/2025. The deadline for receipt of requests to participate is 07/07/2025 at 14:00 Africa/Johannesburg time. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) code is 79710000, which refers to security services. The nature of the contract is for services, and the maximum contract duration is 72 months. The award method is based on the best price-quality ratio. The contract will be a framework agreement without reopening of competition.

The contractor will provide the human and material resources necessary to ensure the security of persons and assets under the contracting authority's responsibility. The main services include the provision of security guards, active GPS/GPRS tracking systems, alarm systems, and CCTV systems.

Submissions must be sent exclusively via electronic submission.

The following documents are available for download:

EN1. Invitation to submit a request to Participate, published on 04/06/2025, Version 1, no translations available.
EN2. Tender Specifications (requests to participate), published on 04/06/2025, Version 1, no translations available.
EN3. Request to Participate Template, published on 04/06/2025, Version 1, no translations available.
EN4. Draft Framework Contract, published on 04/06/2025, Version 1, no translations available.
EN5. Declaration on Honour, published on 04/06/2025, Version 1, no translations available.

The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox. The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents using an asymmetric key. The maximum file size for attachments is 50 MB, and the maximum number of documents that can be uploaded per tender is 200.

A Personal Identification Code (PIC) is mandatory to participate in this call for tenders. A PIC is unique and its validity is not limited in time.

Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed, and deleted.

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The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

This call for tenders is an opportunity for companies to bid on a contract to provide comprehensive security services to the European Union Delegation in South Africa. The services required are extensive, covering manpower, technology, and systems. The successful tenderer will be responsible for ensuring the safety and security of EU personnel and assets in South Africa for a period of up to 72 months. The tender process involves submitting a request to participate, and the award will be based on the best price-quality ratio. Interested parties should carefully review the tender specifications and related documents, and ensure they meet all the requirements for electronic submission, including obtaining a PIC and adhering to file size and format limitations.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it is likely that eligible applicants would include companies or organizations that provide security services. This could encompass SMEs, large enterprises, or specialized security firms.

Funding Type: The funding type is procurement. This is indicated by the terms "call for tenders," "contractor," and "tender specifications," which suggest a procurement process where the contracting authority (European External Action Service) is purchasing services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the tender is for security services for the Delegation of the European Union in South Africa. This suggests that the primary beneficiaries are located in South Africa. The eligible applicants would likely need to have the capacity to operate in South Africa, which could include South African companies or international companies with a presence or the ability to establish a presence in South Africa.

Target Sector: The target sector is security services. The tender specifically mentions the provision of security guards, 'active' GPS/GPRS tracking systems, alarm systems, and CCTV systems.

Mentioned Countries: South Africa is explicitly mentioned as the location where the security services are to be provided.

Project Stage: The project stage is operational. The tender is for the provision of ongoing security services, indicating that the project is in the implementation or operational phase rather than research, development, or demonstration.

Funding Amount: The estimated total value of the tender is 162,445,000 ZAR (South African Rand).

Application Type: The application type is an open call for tenders. The submission method is electronic. The procedure type is a competitive procedure with negotiation.

Nature of Support: The beneficiaries will receive money in exchange for providing security services. This is a service contract.

Application Stages: The application stages are not explicitly detailed, but the documents provided suggest at least two stages: a request to participate and a full tender submission. The procedure type is a competitive procedure with negotiation, implying multiple stages of evaluation and negotiation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly state whether co-funding is required. Given that this is a procurement contract, co-funding is unlikely.

Summary:

This is a call for tenders issued by the European External Action Service (EEAS) for security services for the Delegation of the European Union in South Africa. The procedure identifier is EEAS/DELZAFP/2025/CPN/0101. The estimated total value of the tender is 162,445,000 ZAR. The contract duration is 72 months. The submission method is electronic, and the deadline for receipt of requests to participate is 07/07/2025 at 14:00 Africa/Johannesburg time. The main services to be provided include security guards, GPS/GPRS tracking systems, alarm systems, and CCTV systems. The procedure type is a competitive procedure with negotiation, and the award method is based on the best price-quality ratio. The contract will be a framework agreement without reopening of competition. Tenderers must submit their requests to participate electronically. The tender documents include an invitation to submit a request to participate, tender specifications, a request to participate template, a draft framework contract, and a declaration on honour. A Personal Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The maximum number of documents that can be uploaded per tender is 200, and the maximum file size is 50 MB.