RMS/240182 Works and maintenance services

The European Centre for Disease Prevention and Control (ECDC) has issued a call for tenders, identified as ECDC2024OP0011, for works and maintenance services at its facilities located in Solna and Stockholm, Sweden. This opportunity is a procurement contract with an estimated total value of €7,000,000, covering a range of services including preventive and corrective maintenance, troubleshooting, small repairs, fit-out works, and technical assistance.

The tender is open to economic operators capable of delivering these services, and while the eligible applicant types are not explicitly detailed, it implies that established service companies and potentially consortia are welcome to bid. The application process follows an open call format, requiring electronic submissions via the EU Funding and Tenders Portal.

No geographic restrictions have been outlined, but bidders must likely be registered in the EU or EEA. The contract is structured as a framework agreement, allowing service delivery over an initial period of 12 months, with the possibility of three annual renewals, culminating in a maximum contract duration of four years.

Important milestones include a submission deadline of January 26, 2026, with a public opening of tenders on January 28, 2026. Bidders are encouraged to submit their inquiries before the cut-off date of January 20, 2026. The evaluation of tenders will prioritize quality at 60%, relative to price at 40%, emphasizing the importance of technical qualifications in the award process.

The eSubmission system accepts a maximum of 200 files, each no larger than 50 MB, supports all 24 official EU languages, and employs encryption for document security. A Participant Identification Code (PIC) is mandatory for participation.

Overall, this tender offers a significant opportunity for qualified service providers to engage in essential maintenance and facility management services for EU institutions in Sweden.

The European Centre for Disease Prevention and Control (ECDC) has issued a call for tenders ECDC2024OP0011, also referenced as RMS/240182, for works and maintenance services. The TED reference for this opportunity is 226/2025 777869-2025. This is an open procedure, and submissions must be electronic.

The framework contract will cover the provision of services and supplies to the ECDC building located at Gustav III Boulevard 40, 169 73, Solna, and to the EC Representation office located at Vasagatan 7, 111 20 Stockholm in Sweden. The services include: a) Preventive maintenance and supervision, b) Corrective maintenance, troubleshooting, and small repairs, c) Fit-out works, and d) Technical assistance.

The estimated total value of this tender is 7,000,000 EUR. The TED publication date is 24/11/2025. The lead contracting authority is the European Centre for Disease Prevention and Control. The main classification (CPV) code is 50000000 - Repair and maintenance services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition.

Key milestones include the TED publication date on 24/11/2025, the date and time of the public opening on 28/01/2026 at 12:00 Europe/Stockholm time, and the deadline for receipt of tenders on 26/01/2026 at 16:00 Europe/Stockholm time. The contracting authority is not bound to reply to questions submitted after 20/01/2026 at 07:00 Europe/Stockholm time.

The following documents are available for download: Invitation to tender ECDC2024OP0011 Works&maintenance services Invitation letter (published on 24/11/2025, Version 1, no translations available), TENDER SPECS ECDC2024OP0011 Works&maintenance services Tender specifications (published on 24/11/2025, Version 1, no translations available), Financial proposal form ECDC2024OP0011 RMS 240182 Financial offer form (published on 24/11/2025, Version 1, no translations available), Draft Service FWC ECDC2024OP0011 Draft contract (published on 24/11/2025, Version 1, no translations available), Holiday Calendar Information for candidates and tenderers (published on 24/11/2025, Version 1, no translations available), Holiday Calendar Information for candidates and tenderers (published on 24/11/2025, Version 1, no translations available), and Profiles Description Information for candidates and tenderers (published on 24/11/2025, Version 1, no translations available).

Submissions must be sent exclusively at the address for submission provided, using the electronic submission method.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations.

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender, as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.

How should I name attachments in eSubmission? Follow the System Requirements for naming attachments.

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.

I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal, “My Invitations”.

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory.

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.

How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.

Why do tenderers need a PIC? It is mandatory to register for a PIC to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

How many languages does the system support? The system supports all 24 official EU languages.

Which is the character set encoding in the system? The character set encoding is UTF-8.

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents using an asymmetric key.

Which file types does the system support? The supported file types depend on the type of submission.

Can I view and edit my draft submission? Until the deadline, submissions in draft status can be edited, viewed, and deleted.

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue and is not blocking.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this tender opportunity, ECDC2024OP0011, is an invitation for companies to bid on a framework contract to provide works and maintenance services to the ECDC building and EC Representation office in Stockholm, Sweden. The services include preventive and corrective maintenance, fit-out works, and technical assistance. The estimated value is 7 million EUR, and the contract duration is 48 months. The submission deadline is January 26, 2026. Interested parties must submit their tenders electronically and should consult the provided documents and FAQs for detailed requirements and technical specifications. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The opportunity is open to candidates and tenderers, which suggests it is aimed at companies or organizations capable of providing the required services. The specific types of eligible applicants are not explicitly detailed but are implied to be those with the capacity to deliver works and maintenance services.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This indicates that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The opportunity relates to services provided in Sweden, specifically at the ECDC building in Solna and the EC Representation office in Stockholm. While not explicitly stated, it is likely open to entities registered in the EU or EEA, or those that can operate in Sweden.

Target Sector: The target sector is repair and maintenance services, including preventive maintenance, corrective maintenance, troubleshooting, small repairs, fit-out works, and technical assistance. This falls under the broader category of buildings and construction, and industrial processes/components.

Mentioned Countries: Sweden

Project Stage: The project stage is for operational services, including preventive and corrective maintenance, fit-out works, and technical assistance, indicating a need for entities capable of providing established services rather than research or development.

Funding Amount: The estimated total value of the framework contract is 7,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, as this is a service contract.

Application Stages: The number of application stages is not explicitly stated, but the process involves submitting a tender, which will then be evaluated based on the best price-quality ratio. This suggests at least a two-stage process: submission and evaluation.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders, ECDC2024OP0011, issued by the European Centre for Disease Prevention and Control (ECDC) for works and maintenance services at its building in Solna and the EC Representation office in Stockholm, Sweden. The framework contract, valued at an estimated 7,000,000 EUR, will cover preventive maintenance, corrective maintenance, fit-out works, and technical assistance. The procedure is an open procedure, meaning any eligible tenderer can submit a bid. Submissions must be electronic. The deadline for receipt of tenders is January 26, 2026, at 16:00 Europe/Stockholm time. The award method is based on the best price-quality ratio. The maximum contract duration is 48 months. Tenderers must register for a Participant Identification Code (PIC) to participate, and submissions are limited to 200 files, each less than 50 MB. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The TED reference for this opportunity is 226/2025 777869-2025. The contracting authority is not bound to reply to questions submitted after January 20, 2026, at 07:00 Europe/Stockholm time.