Assistance technique pour le contrôle des prestations de maintenance des installations techniques et réalisation de missions ponctuelles à caractère t...

This opportunity involves a call for tenders by the Committee of the Regions of the European Union. The objective is to establish a framework service contract with a specialized engineering consultancy focused on technical maintenance and management of building installations. The contract is designed to ensure regular control and reporting on the quality of maintenance services performed by another contractor overseeing the technical installations of the Committee's buildings. The contractor chosen will also be responsible for verifying compliance with relevant contractual, legal, and regulatory standards, and may undertake additional technical tasks such as audits, optimization studies, and providing expertise for future tenders related to building management.

The estimated total value of the contract is €278,200, with a maximum duration of 48 months. This is classified as a service procurement contract as opposed to a grant. It follows an open procedure requiring electronic submission of tenders by the deadline of March 6, 2026. Submissions must be made through the EU Funding and Tenders Portal.

Eligible applicants comprise engineering consultancies with specializations in technical services, and the tender is not suitable for small and medium-sized enterprises, implying that larger firms with capabilities in building systems engineering are preferred. The contracting authority is open to both EU and potentially international applications, although practical considerations favor EU-based entities due to the need for on-site presence for technical inspections and audits.

Additionally, it has a single-stage submission process where all documents must be submitted electronically, and the contract will be awarded based primarily on price. There is no co-funding required from bidders, as the contract is fully funded by the EU budget. Interested parties must ensure they have a Participant Identification Code for participation.

Key milestones include the publication of the tender on January 23, 2026, with public opening scheduled for March 10, 2026. All required documents for submission are available for download, and it is important for applicants to adhere to the technical requirements outlined in the tender documentation.

This is a call for tenders with procedure identifier CDR/2026/OP/0001, published on 23/01/2026. The TED reference is 16/2026 51261-2026. It is an open procedure for electronic submission. The call is for technical assistance for the control of maintenance services of technical installations and the execution of ad hoc technical missions.

The object of this market is the conclusion of a service framework contract with a design office of consulting engineers specialized in special techniques. This contract aims mainly to ensure the regular control and reporting of the level of quality of services performed by the contractor responsible for the maintenance of technical installations, in order to verify their compliance with the contractual, legal and regulatory provisions in force. The contractor may, at the express request of the contracting authority, ensure the realization of ad hoc missions of a technical nature, such as technical studies and audits, expertise, optimization studies on existing installations and assistance in the context of calls for tenders related to the management of technical installations of the buildings of the contracting authority.

The estimated total value is 278200 EUR. The lead contracting authority is the Committee of the Regions of the European Union. The main classification (CPV) code is 71335000 Engineering studies. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is the lowest price. It is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 23/01/2026
Date and time of public opening: 10/03/2026 15:00 Europe/Brussels
Deadline for receipt of tenders: 06/03/2026 15:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 27/02/2026 05:59 Europe/Brussels

The following documents are available for download:
FR01 Invitation à soumissionner - signée (Invitation letter), published on 23/01/2026, Version 1, No translations available
FR02 Cahier des charges (Tender specifications - adm. part), published on 23/01/2026, Version 1, No translations available
FR03 Annexe I - Liste des documents à joindre à l'offre (Other invitation to tender document), published on 23/01/2026, Version 1, No translations available
FR04 Annexe II - Modèle de lettre d'accompagnement (Other invitation to tender document), published on 23/01/2026, Version 1, No translations available
FR05 Annexe III - Modèle d'accord_de procuration (Other invitation to tender document), published on 23/01/2026, Version 1, No translations available
FR06 Annexe IV_A - Modèle de lettre d'engagement du sous-traitant identifié (Other invitation to tender document), published on 23/01/2026, Version 1, No translations available
FR07 Annexe IV_B - Modèle de lettre d’engagement d’une entité dont les capacités sont invoquées (Other invitation to tender document), published on 23/01/2026, Version 1, No translations available
FR08 Annexe V - Modèle de déclaration sur l'honneur (Declaration on honour (tender)), published on 23/01/2026, Version 1, No translations available
FR09 Annexe VI - Modèle de certificat d'assurance (Other invitation to tender document), published on 23/01/2026, Version 1, No translations available
FR10 Annexe VII - Modèle de certificat de bonne exécution du contrat (Other invitation to tender document), published on 23/01/2026, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 20:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 20:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 16:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 16:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 22:05

In summary, this EU tender opportunity seeks a qualified engineering consultancy to provide technical assistance to the Committee of the Regions. The selected firm will be responsible for monitoring the quality of maintenance services performed on the Committee's technical installations, ensuring compliance with regulations and contractual obligations. Additionally, the consultant may be called upon to conduct technical studies, audits, and provide expertise on optimizing existing systems and assisting with future tenders related to building infrastructure. The tender follows an open procedure, with electronic submissions required by March 6, 2026. The contract is a framework agreement, awarded based on the lowest price, and has a maximum duration of 48 months. The estimated total value of the contract is 278,200 EUR. Interested parties should download the tender documents and follow the provided guidelines for electronic submission, ensuring they have a Participant Identification Code (PIC) and adhere to the system's technical requirements for file uploads.

Eligible Applicant Types: The eligible applicant type is a bureau d'études d’ingénieurs-conseils spécialisés en techniques spéciales, which translates to an engineering consultancy firm specialized in special techniques.

Funding Type: The funding type is a procurement, specifically a service contract (contrat-cadre de services).

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the presence of documents like "Modèle de lettre d'engagement du sous-traitant identifié" suggests that subcontractors are allowed, implying that a single applicant or a consortium could be eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, given that it is an EU tender from the Committee of the Regions, it is highly likely that the geographic eligibility is within the EU or potentially includes EEA countries.

Target Sector: The target sector is engineering, specifically related to the maintenance and technical management of buildings. This includes engineering studies, technical audits, expertise, optimization studies, and assistance in calls for tenders related to the technical installations of buildings. The CPV code provided (71335000) confirms this, as it refers to engineering studies.

Mentioned Countries: No specific countries are mentioned. The opportunity is from the Committee of the Regions of the European Union, suggesting a focus on the EU.

Project Stage: The project stage relates to the operational phase, focusing on the control, reporting, and optimization of existing technical installations and maintenance services. It involves technical audits, expertise, and optimization studies on existing installations.

Funding Amount: The estimated total value of the contract is 278,200 EUR.

Application Type: The application type is an open call for tenders (appel d'offres), with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, as this is a service contract.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender. The evaluation process likely involves multiple stages internally for the contracting authority.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a call for tenders by the Committee of the Regions of the European Union, seeking an engineering consultancy firm specialized in special techniques. The purpose of this tender is to establish a framework service contract for the regular control and reporting of the quality of maintenance services performed on the technical installations of the Committee's buildings. The selected contractor will be responsible for verifying compliance with contractual, legal, and regulatory requirements. Additionally, the contractor may be requested to perform ad-hoc technical missions, such as technical studies and audits, expertise, optimization studies on existing installations, and assistance in calls for tenders related to the technical management of the Committee's buildings. The estimated total value of the contract is 278,200 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is March 6, 2026. The award method is based on the lowest price. The eSubmission system supports multiple languages and file types, with a maximum attachment size of 50 MB and a maximum of 200 files per submission. A Personal Identification Code (PIC) is mandatory for participation.